Director, Client Service Operations

Ascensus; Tampa (FL); On-site; USD 200,000 - 270,000; Full time

Job summary

Ascensus is seeking a Director of Government Savings Operations to provide strategic oversight of processing functions, leading a large organization, and driving operational excellence across global teams.

The role focuses on leveraging technology such as RPA and AI to improve efficiency, accuracy, and client experience, while ensuring KPI performance, budget adherence, and compliance. Travel may be required; strong leadership and collaboration are essential.

Qualifications

• Bachelor's degree with 10+ years of professional experience in finance or operations.
• 7+ years of leadership experience in large, global or matrixed organizations.
• Strong background in process improvement, operational excellence, and Lean/Six Sigma.
• Experience implementing automation technologies such as RPA or AI in an operations environment.
• Proven ability to manage KPIs including budget, SLAs, quality, productivity and client satisfaction.
• Strong analytical, problem-solving and data-driven decision-making skills.
• Willingness to travel as needed for business development and leadership.
• Knowledge of 529 savings plans preferred but not required.

Responsibilities

• Provide strategic leadership and direction for Government Savings operations.
• Drive process improvement, standardization, and operational optimization across all teams, including global partners.
• Identify, prioritize, and implement automation opportunities leveraging RPA and AI.
• Maintain accountability for KPIs including budget adherence, SLA performance, quality and productivity.
• Oversee transaction processing and client service activities across phone and processing teams.
• Lead workforce planning, staffing models, capacity planning, and resource alignment across peak and non-peak periods.
• Foster coaching and development of managers and team leads to build a strong leadership pipeline.
• Collaborate with technology, product and business partners to enhance systems and workflows.

Skills

Leadership

Strategic thinking

Process improvement

Lean Six Sigma

KPI management

Analytical skills

Stakeholder management

Education

Bachelor's degree

Tools

RPA

AI tools

Job description

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow.

Section 1: Position Summary

The Director of Government Savings Operations is responsible for the strategic oversight, leadership, and optimization of processing functions within Government Savings. This role leads a large organization of associates, team leads, and managers while also providing oversight and direction to a global operations team operating in a dotted-line reporting structure. The Director is accountable for driving operational excellence through process improvement, standardization, and scalable solutions across all teams.

This leader plays a critical role in shaping and executing the operational strategy by leveraging technology, including Robotic Process Automation (RPA) and Artificial Intelligence (AI), to improve efficiency, accuracy, and client experience. A strong understanding of transfer agency systems and operational workflows is essential to inform automation opportunities and drive continuous improvement initiatives.

The role requires end-to-end accountability for key performance indicators (KPIs), including budget adherence, SLA performance, quality, productivity, and escalation management. The Director must ensure consistent execution of policies, procedures, and controls while maintaining agility to respond to changing volumes, peak seasons, and evolving client needs. Strong leadership, strategic thinking, and cross-functional collaboration are essential to achieving business objectives and delivering high-quality service to partners and clients.

Proactively adopt, protect and boldly embrace emerging technologies (AI, automation, etc.), platforms, and evolving practices that accelerate transformational growth and advance Ascensus' mission and client commitments.

Section 2: Job Functions, Essential Duties and Responsibilities

• Provide strategic leadership and direction for Government Savings operations, ensuring alignment with organizational goals and client expectations
• Drive process improvement, standardization, and operational optimization initiatives across all teams, including global partners
• Identify, prioritize, and implement automation opportunities leveraging RPA, AI, and other enabling technologies to enhance efficiency and scalability
• Maintain accountability for key operational KPIs including budget adherence, SLA performance, quality, productivity, and escalations
• Oversee a diverse range of transaction processing and client service activities across phone and processing teams
• Lead workforce planning efforts, including staffing models, capacity planning, and resource alignment across peak and non-peak periods
• Provide leadership, coaching, and development to managers and team leads, fostering a high-performance culture and strong leadership pipeline
• Partner with peer leaders to balance resources, share best practices, and drive consistency across operational functions
• Ensure effective governance of policies, procedures, and controls to maintain compliance with regulatory and organizational requirements
• Collaborate with technology, product, and business partners to enhance systems and improve end-to-end operational workflows
• Lead and support global operations through a dotted-line structure to ensure alignment, consistency, and performance across regions
• Drive a culture of continuous improvement, accountability, and operational excellence
• Communicate effectively with internal and external stakeholders regarding performance, initiatives, and client needs
• Lead escalation management, ensuring timely resolution and root cause analysis to prevent recurrence
• Support training and development initiatives aligned with business objectives and evolving operational needs
• Partner with senior leadership to develop and execute the strategic roadmap for Government Savings operations
• Facilitate and participate in partner and client discussions as needed to represent operational priorities and performance
• Ensure the protection, security, and proper handling of all confidential data in accordance with organizational policies
• Demonstrate and reinforce organizational values, including I-Client Service philosophy and Core Values of People Matter, Quality First and Integrity Always®

Section 3: Experience, Skills, Knowledge Requirements

Bachelor's degree with 10+ years of professional experience; 7+ years of leadership experience in financial services or operations management

Demonstrated experience leading large, multi-level teams, including global or matrixed organizations

Strong background in process improvement, operational excellence, and continuous improvement methodologies (Lean, Six Sigma, or similar)

Experience implementing or leveraging automation technologies such as RPA, AI, or workflow tools in an operations environment

Proven ability to manage and drive performance against KPIs including budget, SLAs, quality, productivity, and client satisfaction

Strong analytical, problem-solving, and decision-making capabilities with the ability to translate data into actionable insights

Demonstrated technical aptitude and ability to partner effectively with technology teams

Experience with workforce planning and capacity management in a high-volume environment

Ability to operate effectively in a fast-paced, deadline-driven environment with flexibility during peak seasons

Excellent leadership, communication, and stakeholder management skills

Knowledge of 529 savings plans preferred but not required

Willingness to travel as needed for business and leadership development

Proactively adopt, protect and boldly embrace emerging technologies (AI, automation, etc.), platforms, and evolving practices that accelerate transformational growth and advance Ascensus' mission and client commitments.

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