Director Assistant

Heartland Coca-Cola Bottling Company, LLC; Charlotte (NC); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Career Growth

Competitive Benefits

Purpose-Driven

Professional Development

Job summary

Heartland Coca-Cola Bottling Company, LLC is seeking a Director, Assistant to serve as a trusted strategic partner to an Executive Leader. You will translate priorities into action, coordinate cross-functional work, and ensure disciplined follow-through across the business.

This role combines executive operations with relationship management, driving momentum across commitments and developing executive-level content.

Qualifications

• Bachelor's degree in business administration, sales, marketing, communications, or a related field is required.
• Five to seven years of experience in executive operations or related fields are preferred.
• Travel to sales branches, manufacturing facilities, and events is expected; occasional after-hours work may be required.

Responsibilities

• Strategic Partnership and Executive Enablement: Advise the Executive Leader by anticipating needs, surfacing risks, and shaping priorities.
• Stakeholder and Relationship Management: Develop engagement strategies with ELT members, brand partners, local leaders, and customers.
• Executive Communications and Visibility: Support communications and maintain visibility through market visits and key engagements.
• Project and Initiative Stewardship: Track cross-functional projects, identify risks, and ensure accountability.
• Meeting and Event Preparation: Lead prep for internal/external meetings and document decisions and actions.
• Calendar and Workflow Management: Prioritize the Executive Leader’s calendar and coordinate planning sessions.
• Event Planning and Sponsorship Activation: Plan and execute internal and external events and sponsorships.

Skills

Executive operations

Stakeholder management

Project management

Strategic thinking

Communication

Calendar management

Education

Bachelor's degree in business administration, sales, marketing, communications, or a related field

Tools

Microsoft Office

Job description

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Uncap Your Potential at America's Largest Coca-Cola Bottler — Pour Your Passion into Purpose!

We're more than beverages—we're building meaningful careers and vibrant communities. Join our team where your talent meets purpose, and every teammate directly shapes our success.

• Career Growth: Clear pathways to advance and develop your career
• Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan
• Purpose-Driven: Create meaningful impact in the communities you serve
• Professional Development: Dedicated training + personalized mentorship

Join us - your refreshing new chapter starts here!

Job Overview

The Director, Assistant, serves as a trusted strategic partner and operational leader to an Executive Leadership Team (ELT) member. The role enables executive effectiveness by translating priorities into action, coordinating cross-functional work, strengthening stakeholder relationships, and ensuring disciplined follow-through across the business.

This role combines executive operations, relationship management, and initiative stewardship to extend the Executive Leader’s capacity and impact. It brings structure to priorities, connects the right stakeholders, and maintains momentum across commitments that span the organization.

The Director is responsible for coordinating the office’s daily operations, workflow, events, and strategic projects. The role develops executive-level content, manages competing priorities, and provides the structure and coordination needed to advance the Executive Leader’s agenda.

Duties & Responsibilities

• Strategic Partnership and Executive Enablement: Serve as a trusted advisor to the Executive Leader by anticipating needs, identifying blind spots, surfacing risks and opportunities, and providing well-informed strategic perspective. Act as a thought partner and sounding board in shaping priorities, decisions, and direction.
• Stakeholder and Relationship Management: Develop and coordinate engagement strategies that strengthen relationships with internal and external stakeholders, including ELT members, brand partners, local leaders, and customers. Enable proactive outreach, align stakeholders around key priorities, and help steward high-value strategic relationships.
• Executive Communications and Visibility: Assist the Executive Leader with general communications and follow-ups, and maintain the Executive Leader’s visibility through market visits, key engagements, birthdays, and work anniversaries.
• Project and Initiative Stewardship: Establish visibility and maintain momentum across priority cross-functional projects and initiatives. Track commitments and timelines, identify risks and dependencies, escalated barriers, and intervene when work is off track while preserving accountability with the operational owners.
• Meeting and Event Preparation: Lead preparation for internal and external meetings, including internal board meetings when appropriate, customer, brand-owner, and industry sessions. Ensure objectives, content, participants, and decision points are aligned in advance. Represent the Office of the Executive Leader when appropriate, document key decisions and actions, and drive timely follow-through.
• Calendar and Workflow Management: Directly manage and strategically prioritize the Executive Leader’s calendar to protect time for the highest-value business and relationship priorities. Anticipate critical milestones, resolve scheduling conflicts, and coordinate recurring check-ins, reviews, and forward-looking planning sessions.
• Event Planning and Sponsorship Activation: Lead the end-to-end planning and execution of internal and external events, including leadership offsites, customer experiences, employee team-building activities, and sponsorship activations. Own the ticketing process and improve systems associated with sponsored assets. Align objectives, stakeholders, logistics, and follow-up to deliver a high-quality experience and achieve the intended business outcome.
• Success in this role is demonstrated through improved executive readiness, disciplined follow-through on strategic commitments, effective stakeholder engagement, and reliable coordination of the Executive Leader’s priorities, meetings, and major events.

Knowledge, Skills, & Abilities

• Demonstrated business acumen and working knowledge of the beverage industry, including customer, brand-partner, sales, and supply-chain dynamics
• Executive presence and professionalism, with the confidence and credibility to support and work effectively alongside C-suite leaders
• Organized, proactive, and capable of seamlessly switching between strategic insight and tactical detail
• Exceptional judgment, confidentiality, relational intelligence, and the ability to execute with accountability
• Strong emotional intelligence to provide needed leadership and expertise in a highly dynamic environment serving senior leaders, external stakeholders, and teammates at all levels of the organization
• Demonstrated ability to communicate clearly, collaborate across functions, build trusted relationships, and serve as an effective liaison in coordinating priorities, meetings, and deliverables across departments
• Ability to influence others without authority
• Comfortable with ambiguity and change
• Project management experience and proficiency with project tracking tools
• Strong skills in the use of Microsoft Office Suite with emphasis on Word, Excel, PowerPoint and Outlook
• Demonstrated attention to detail and experience leading end-to-end planning and execution for both large-scale and intimate events, with a consistent record of successful outcomes
• Strong sense of urgency and demonstrated ability to prioritize and reprioritize the office’s evolving needs in a fast-paced environment
• Open-minded and curious about AI and emerging technologies

Minimum Qualifications

Bachelor’s degree in business administration, sales, marketing, communications, or a related field

Valid Driver's License

Five to seven years of progressively responsible experience in executive operations, strategic project coordination, stakeholder management, or a related field

Primarily an office-based environment with regular interaction across all organizational levels and periodic attendance at internal and external meetings and events. The role also requires visits to sales branches, manufacturing facilities, warehouses, fleet and equipment service centers, and trade environments. The role requires travel, occasional support outside traditional business hours, and the ability to lift up to 25 pounds.

Equal Opportunity Employer - All qualified applicants will be considered for employment without regard to disability, protected veteran status, or any other characteristic protected by applicable law.