Senior Administrative Assistant

Coca-Cola HBC; Atlanta (GA); On-site; USD 80,000 - 96,000; Full time

Job summary

The Coca-Cola Company in Atlanta seeks a Senior Administrative Assistant to support senior leaders with calendar, travel, and meeting logistics. You will coordinate cross-functionally, prepare presentations, and manage confidential information with professionalism.

Ideal candidates have 5–7 years of executive support, strong MS Office, SAP and Concur experience, and a proactive, detail‑oriented approach in a fast-paced environment. This role offers growth within our global team.

Qualifications

• 5-7 years in high-level executive support
• Proficient in MS Office and collaboration tools
• Ability to handle confidential information with discretion

Responsibilities

• Schedule and manage executive calendars, prioritize conflicts, and schedule key meetings.
• Leverage MS Office, Teams, SharePoint to streamline administration.
• Arrange travel including flight/hotel, visas, and expenses per policy.
• Coordinate meetings and prepare agendas, materials, and logistics.
• Provide hospitality and local logistics support for senior management.
• Track small- to medium-sized projects with milestones and deliverables.
• Prepare executive presentations and reports with accuracy and professionalism.
• Assist with general clerical duties including requisitions and shipments.

Skills

MS Office

Excel

Calendar management

Executive support

Travel planning

Confidentiality

Communication

Time management

Education

High School diploma

Some college in Business/Communications

Tools

SAP

Concur

Job description

Job Description Summary:

Position Overview: Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. We are seeking a Senior Administrative Assistant to join our team. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

Function Related Activities/Key Responsibilities:

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
• Leverages technology tools and digital platforms to improve administrative processes, streamline communication, and increase team efficiency.
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company's Travel Policy.
• Provides support in arranging meetings, including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Manages and tracks small- to medium-sized projects, including timelines, key milestones, follow-ups, and deliverables across multiple stakeholders.
• Prepares, edits, and formats executive-level presentations, briefing materials, and reports for senior leaders, ensuring accuracy, clarity, and professional quality.
• Uses Microsoft Office tools, Teams, SharePoint, and other collaboration platforms to organize information, manage documents, and support efficient workflow across the team.
• Anticipates technology and meeting support needs for senior-level discussions, including presentation readiness, materials coordination, and follow-up documentation.
• Performs general clerical duties; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, and consultancy agreements.

Education Requirements:

High School and some college preferred in Business, Communications, or similar field is ideal.

Related Work Experience:

5-7 years of experience in a high-level, executive support role preferred.

Functional Skills:

Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook. Working knowledge of SAP and Concur travel system Strong attention to detail, interpersonal, and communication skills are needed. Excellent time management and organizational skills to meet deadlines are needed. Experience scheduling travel arrangements and schedule for management. Support experience in a professional services, sales, or marketing environment. Experience successfully creating and/or modifying processes. Must possess proven ability to be a resourceful problem-solver. Experience in coordinating projects.

Sponsorship/Work Authorization:

The Coca-Cola Company will not offer sponsorship for employment status (including, but not limited to, H1-B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require The Coca-Cola Company's sponsorship to continue to work legally in the United States.

Pay Range:

• United States: 80,300 - 95,700 USD Base pay offered may vary depending on geography, job-related knowledge, skills, and experience.
• A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
• Annual Incentive Reference Value Percentage: 7.5 Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.

Location(s) and Travel:

United States of America City/Cities: Atlanta Travel Required: 00% - 25% Relocation Provided: No Job Posting End Date: October 8, 2026

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors - curious, empowered, inclusive and agile - and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws. The Coca-Cola Company is a global community of passionate employees who are refreshing the world and making a difference every day. Innovation has been at the heart of our story since 1886. It goes beyond new flavors and brands. Learn more about our system and how we’re making an impact. As a global organization, we seek opportunities to embrace and champion progress. Our careers span across functions and are globally connected to give you an unmatched career experience. We’re glad you’ve chosen to explore your next career opportunity with The Coca-Cola Company. Learn more about our hiring process and pick up tips on how to showcase your experience and skills so you can stand out and thrive. The Coca-Cola global business system is composed of The Coca-Cola Company (TCCC), its subsidiaries and 225 bottling partners around the world. Search jobs throughout our system.