Director, Academy Board Relations and Executive Office

Sacbar; Beverly Hills, Northern (CA, KY); Hybrid; USD 106,000 - 130,000; Full time

Job summary

Sacbar in Beverly Hills, CA seeks an Executive Office professional to support the CEO and Academy boards. This role provides high-level administrative and strategic board-related support, ensuring discreet handling of governance matters and effective cross-department collaboration.

You will manage calendars, communications, and documentation for the Academy Board of Governors and the Academy Foundation Board of Trustees, working closely with senior leadership.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 8+ years in an executive-level office environment.
• 4+ years in nonprofit board administration preferred.
• Advanced skills in Govenda, CRM and MS Office.
• Strong communication, discretion and project coordination.

Responsibilities

• Oversee scheduling, logistics, and records for board meetings and related events.
• Set annual board and committee meeting calendars and track activities.
• Supervise admin staff supporting board activities and governance.
• Manage communications to keep board members engaged and informed.
• Prepare agendas, minutes, and reports; maintain governance documents and bylaws.
• Organize governance events and oversee executive office budget.
• Draft correspondence for the CEO and coordinate cross-department governance work.
• Travel coordination for governors and support staff as needed.

Education

Bachelor’s degree or equivalent

Executive-level experience

Discretion & professionalism

Tools

Govenda

Microsoft Office

CRM systems

Job description

Department: Executive Office
Reports to: Chief Executive Officer
Workplace Location: Beverly Hills - 8949 Wilshire
Compensation: $106,090.00 - $130,000.00

Summary/Objective:
Reporting to the CEO, the individual serves as a high-level liaison with the Academy Board of Governors and Academy Foundation Board. In this role, you will provide administrative and strategic board-related support to the CEO, Senior Leadership Team, Board of Governors, and Academy Foundation Board of Trustees, communicating effectively with board members, their assistants, and staff across the Academy and ensuring board affairs are handled strategically, discreetly, and thoughtfully.

Essential Functions of the Job:

• Oversee and proactively manage scheduling, training, planning, logistics, reporting, talking points, correspondence, follow-up, record management, and related activities for all meetings, orientations, retreats, and events of the Academy Board of Governors, Academy Foundation Board of Trustees, and their committees and subcommittees, in partnership with the CEO and in coordination with board members and staff.
• Set the annual board and committee meeting schedule and track all board-related activities.
• Supervise administrative staff who also support board activities and the executive office, and enforce committee administrator compliance with board administration protocols, making changes as needed.
• Manage and execute communication efforts to keep board and committee members engaged and informed.
• Prepare and review board-related communications on behalf of the CEO with applicable teams.
• Implement and execute positive and effective communication strategies with staff and board members.
• Act as a facilitator to streamline efficiency and communication between departments tied to board-related initiatives.
• Prepare agendas, create presentations and documents, post documents, attend meetings, produce minutes, identify action items, and report updates to relevant staff for board meetings and specific committee meetings.
• Maintain historic records of all board and committee meeting proceedings, documents, and files.
• Create, maintain, and refine board systems and documents including: bylaws, minutes books, board portal, CRM, meeting checklist, meeting Airtable, annual meeting plan, governor terms list, governor contact list, board resource guide, necessary correspondence, and more.
• Organize governor-related special events and meetings.
• Oversee the executive office and board budget.
• Facilitate governor engagement and participation at marquee events.
• In partnership with other departments, facilitate governance activities dictated by the bylaws, including governor and board officer elections.
• Draft correspondence for CEO, as needed.
• Keep the CEO abreast of significant board-related matters.
• Engage in positive and effective communication with staff, board members and their assistants, partners, and vendors.
• Answer incoming calls and emails, relay messages, answer questions, clarify information, respond to requests, resolve problems, and refer to the appropriate staff.
• Conduct research for various board-related initiatives or projects and prepare summaries, proposals and/or reports of findings, as required.
• Provide a high level of confidentiality for sensitive information and materials.
• Keep a flexible schedule that involves some early morning, evening, and weekend hours
• Oversee governor travel.
• Other projects as assigned.

Required Competencies:

• Bachelor’s degree or equivalent work experience.
• 8+ years of experience working in an executive-level office.
• 4+ years of non-profit board administration experience, preferably for a membership organization.
• Advanced skills in CRM, Govenda, and the Microsoft Office suite preferred.
• Ability to handle multiple priorities with a high level of maturity and professionalism and pivot as needed.
• Knowledge of nonprofit governance practices, board and committee administration, bylaws, governance policies, elections, and recordkeeping requirements.
• Excellent project planning skills with the ability to establish goals, outcomes, timelines, and supporting plans to attain them.
• Demonstrated sound judgment and discretion when handling confidential and sensitive matters involving board members, donors, senior leadership, and other key stakeholders.
• A collaborative mindset to work cross-functionally with multiple departments.
• Excellent written and verbal communication skills with the ability to independently handle written communication and respond quickly to numerous questions and concerns.
• Experience developing executive-level correspondence, board communications, presentations, and briefing materials on behalf of senior leadership.
• Ability to identify meeting participants, record meeting minutes, and interact professionally with board members, consultants, and staff.
• Ability to serve as a team player within the executive office.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.