Director, Academy Museum Board Relations and Executive Office

Sacbar; Los Angeles (CA); On-site; USD 106,000 - 130,000; Full time

Job summary

Sacbar in Los Angeles seeks an experienced executive-office strategist to coordinate priorities and governance across the Academy Museum of Motion Pictures and Academy Collection. The role serves as the primary liaison to the Academy Museum Board of Trustees, guiding meetings, minutes, and communications under Director and President guidance.

The position oversees board relations, governance processes, and cross-department collaboration, ensuring effective operations, budgeting, and events while

Qualifications

• Bachelor’s degree or equivalent work experience.
• 6+ years of experience in an executive-level office, preferably in a non-profit.
• Strong understanding of nonprofit board structure and governance.

Responsibilities

• Manage all aspects of the administrative functions of the Executive Office to ensure timely, accurate, and professional support for the Director and President.
• Oversee Board of Trustees activities and governance processes including meeting schedules and prep.
• Prepare materials for board meetings, including decks, agendas, minutes, and talking points.
• Maintain bylaws, board manuals, and committee charters in line with governance best practices.
• Coordinate executive communications and coordinate across departments to advance priorities.

Skills

Executive support

Board governance

Communication skills

Project planning

Education

Bachelor’s degree or equivalent work experience

Tools

CRM Govenda

Microsoft Office

Job description

Department: Museum Executive Office
Reports to: Director and President, Academy Museum of Motion Pictures and Academy Collection
Workplace Location: Los Angeles - Academy Museum
Compensation: $106,090.00 - $130,000.00

Summary/Objective:
Reporting to the Director and President, Academy Museum of Motion Pictures and Academy Collection, this position serves as a strategist and advisor within the Executive Office, ensuring coordination of executive priorities, Board governance, and organizational initiatives. This role serves as the primary liaison to the Academy Museum Board of Trustees, overseeing board relations and governance processes; guiding projects and priorities as directed by the Director and President across the organization; and leading the effective operations of the executive office.

Essential Functions of the Job:
Key responsibilities of this role include project and office management, maximizing the effective operation of the Executive Office with respect to workflow, scheduling, budget, communications, and events. This role requires a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders.

• Manage all aspects of the administrative functions of the Executive Office to ensure timely, accurate, and professional support for the Director and President. In collaboration with the Senior Coordinator, Executive Officer, this includes scheduling calls, meetings and tour logistics, travel arrangements, expense reports, and budget processes.
• Manage all Board of Trustees activities and governance processes including board communication, meeting schedules including committee meetings and relevant prep meetings, and trustee engagement events in partnership with the Director and President and in coordination with trustees including board officers and committee chairs and staff.
• Work with the office of the CEO of the Academy of Motion Picture Arts and Sciences on board presentations, meetings, and other activities relating to the Academy Foundation and the Academy Collection.
• In partnership with relevant staff, ensure all materials and deliverables related to Board and committee meetings including presentation decks, agendas, meetings minutes, and talking points are well-prepared and delivered in a timely manner.
• In consultation with and at the direction of the General Counsel, maintain bylaws, board manuals, committee charters, and ensure alignment with nonprofit governance best practices.
• Work closely with Director and President, Governance and Nominations Committee, and Chief Revenue and Business Development Officer on Board recruitment and onboarding.
• Maintain excellent relationships with trustees and their offices or support staff.
• Implement and execute positive and effective communication strategies with staff, board members, and other key stakeholders.
• Partner closely with Director and President to translate strategic priorities into action and coordinate across departments to advance priorities, resolve issues, and ensure alignment and accountability.
• Keep Director and President, and key staff, abreast of significant matters within the boards and foster positive relationships on their behalf.
  Communicate on behalf of the Director and President with board members, donors, and staff.
• Partner with relevant teams to strategically prioritize and coordinate the Director and President's external engagements and digital presence, ensuring alignment with fundraising, donor cultivation, and trustee engagement goals.
• Develop internal and Executive Office communications, including letters and other correspondence, executive presentations/decks and messaging guidance for the Director and President, tailoring content and concepts based on audience.
• Track and organize reviews and deadlines for the Director and President.
• Attend meetings as needed and manage follow-up accordingly.
• Coordinate with and welcome visitors on behalf of the Executive Office.
• Conduct research on various Executive Office initiatives or projects, as requested.
• Serve as a liaison to the Executive Office, establishing and maintaining relationships while ensuring confidentiality of sensitive and proprietary information.
• Develop and maintain Executive Office files, CRM, and workflow databases for efficient management and sharing of information.
• Provide support to the Director and President of the Academy Museum at events.
• Keep a flexible schedule that involves some early morning, evening, and weekend hours.
• Other duties and projects as assigned.

Required Competencies:

• Bachelor’s degree or equivalent work experience.
• 6+ years of experience working in an executive-level office, preferably for a non-profit.
• Strong understanding of the structure and operation of a non-profit board.
• Advanced skills in CRM, Govenda, and the Microsoft Office suite is preferred.
• Ability to handle multiple priorities with a high level of maturity and professionalism and pivot as needed.
• Excellent project planning skills with the ability to establish goals, outcomes, timelines, and supporting plans to attain them.
• A collaborative mindset to work cross-functionally with multiple departments.
• Excellent written and verbal communication skills with the ability to independently handle written communication and respond quickly to numerous questions and concerns.
• Experience supporting a non-profit board and its committees, including board meetings, governance processes, communications, and records.
• Experience developing executive-level correspondence, board communications, presentations, and briefing materials on behalf of senior leadership.
• Sound judgment and discretion when handling confidential and sensitive matters involving board members, donors, senior leadership, and other key stakeholders.
• Ability to identify meeting participants, record meeting minutes, and interact professionally with board members, consultants, and staff.
• Ability to serve as a team player within the executive office.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.