Director, Academy Board Relations and Executive Office

Academy of Motion Picture Arts and Sciences; Beverly Hills (CA); On-site; USD 106,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

PTO 15 days + holidays

401k with company match

Free Academy membership screenings

Free museum tickets

Job summary

The Academy of Motion Picture Arts and Sciences is seeking a Director, Academy Board Relations and Executive Office in Beverly Hills to partner with the CEO and senior leadership. This role serves as a high-level liaison to the Academy’s Boards, coordinating governance processes and sensitive communications.

Responsibilities include planning and executing board meetings, maintaining records, supervising staff, managing budgets, and refining governance documents while upholding confidentiality

Qualifications

• Bachelor's degree or equivalent work experience.
• 8+ years of experience working in an executive-level office.
• 4+ years of non-profit board administration experience, preferably for a membership organization.
• Advanced skills in CRM, Govenda, and the Microsoft Office suite preferred.
• Knowledge of nonprofit governance practices, bylaws, governance policies, elections, and recordkeeping requirements.
• Demonstrated sound judgment and discretion when handling confidential and sensitive matters involving board members, donors, senior leadership, and other key stakeholders.
• A collaborative mindset to work cross-functionally with multiple departments.
• Excellent written and verbal communication skills with the ability to independently handle written communication and respond quickly to numerous questions and concerns.
• Experience developing executive-level correspondence, board communications, presentations, and briefing materials on behalf of senior leadership.

Responsibilities

• Oversee scheduling, logistics, planning, reporting, and record management for all board and committee meetings and events.
• Set the annual board and committee meeting schedule and track all board-related activities.
• Supervise administrative staff who support board activities and enforce compliance with governance protocols.
• Manage and execute communications to keep board members engaged and informed.
• Prepare agendas, minutes, and reports for board meetings and committee meetings.
• Maintain historic records of board proceedings and refine governance documents and systems.
• Oversee the executive office and board budget; facilitate governance activities dictated by bylaws.
• Draft correspondence for CEO and keep leadership abreast of significant board matters.

Job description

DIRECTOR, ACADEMY BOARD RELATIONS AND EXECUTIVE OFFICE

Department: Executive Office

Reports to: Chief Executive Officer

Workplace Location: Beverly Hills - 8949 Wilshire

Compensation: $106,090 - $130,000

Summary

Reporting to the CEO, the individual serves as a high-level liaison with the Academy Board of Governors and Academy Foundation Board. In this role, you will provide administrative and strategic board-related support to the CEO, Senior Leadership Team, Board of Governors, and Academy Foundation Board of Trustees, communicating effectively with board members, their assistants, and staff across the Academy and ensuring board affairs are handled strategically, discreetly, and thoughtfully.

Responsibilities

• Oversee and proactively manage scheduling, training, planning, logistics, reporting, talking points, correspondence, follow-up, record management, and related activities for all meetings, orientations, retreats, and events of the Academy Board of Governors, Academy Foundation Board of Trustees, and their committees and subcommittees, in partnership with the CEO and in coordination with board members and staff
• Set the annual board and committee meeting schedule and track all board-related activities
• Supervise administrative staff who also support board activities and the executive office, and enforce committee administrator compliance with board administration protocols, making changes as needed
• Manage and execute communication efforts to keep board and committee members engaged and informed
• Prepare and review board-related communications on behalf of the CEO with applicable teams
• Implement and execute positive and effective communication strategies with staff and board members
• Act as a facilitator to streamline efficiency and communication between departments tied to board-related initiatives
• Prepare agendas, create presentations and documents, post documents, attend meetings, produce minutes, identify action items, and report updates to relevant staff for board meetings and specific committee meetings
• Maintain historic records of all board and committee meeting proceedings, documents, and files
• Create, maintain, and refine board systems and documents including: bylaws, minutes books, board portal, CRM, meeting checklist, meeting Airtable, annual meeting plan, governor terms list, governor contact list, board resource guide, necessary correspondence, and more
• Organize governor-related special events and meetings
• Oversee the executive office and board budget
• Facilitate governor engagement and participation at marquee events
• In partnership with other departments, facilitate governance activities dictated by the bylaws, including governor and board officer elections
• Draft correspondence for CEO, as needed
• Keep the CEO abreast of significant board-related matters
• Engage in positive and effective communication with staff, board members and their assistants, partners, and vendors
• Answer incoming calls and emails, relay messages, answer questions, clarify information, respond to requests, resolve problems, and refer to the appropriate staff
• Conduct research for various board-related initiatives or projects and prepare summaries, proposals and/or reports of findings, as required
• Provide a high level of confidentiality for sensitive information and materials
• Keep a flexible schedule that involves some early morning, evening, and weekend hours
• Oversee governor travel
• Other projects as assigned

Qualifications

• Bachelor's degree or equivalent work experience
• 8+ years of experience working in an executive-level office
• 4+ years of non-profit board administration experience, preferably for a membership organization
• Advanced skills in CRM, Govenda, and the Microsoft Office suite preferred
• Ability to handle multiple priorities with a high level of maturity and professionalism and pivot as needed
• Knowledge of nonprofit governance practices, board and committee administration, bylaws, governance policies, elections, and recordkeeping requirements
• Excellent project planning skills with the ability to establish goals, outcomes, timelines, and supporting plans to attain them
• Demonstrated sound judgment and discretion when handling confidential and sensitive matters involving board members, donors, senior leadership, and other key stakeholders
• A collaborative mindset to work cross-functionally with multiple departments
• Excellent written and verbal communication skills with the ability to independently handle written communication and respond quickly to numerous questions and concerns
• Experience developing executive-level correspondence, board communications, presentations, and briefing materials on behalf of senior leadership.
• Ability to identify meeting participants, record meeting minutes, and interact professionally with board members, consultants, and staff
• Ability to serve as a team player within the executive office

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Our Benefits

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through ComPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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