Direct Mail Assistant

St. Joseph's Indian School; Chamberlain (SD); On-site; USD 38,000 - 46,000; Full time

Job summary

St. Joseph's Indian School is seeking a Direct Mail Assistant to support all aspects of Direct Mail Marketing. The role involves close collaboration with the marketing team and vendor partners in a non-exempt capacity.

The position reports to the Direct Mail Manager and requires strong organization, editing, and written communication skills. Responsibilities span production, scheduling, documentation, and cross-functional backup within the Integrated Marketing Department.

Qualifications

• BA preferred, or similar experience.
• Proficient in Microsoft Suite and office software.
• Excellent editor/proof-reader and written communication skills.
• Ability to multi-task and meet deadlines with accuracy.

Responsibilities

• Assists in all areas of Direct Mail production to keep projects on schedule.
• Prioritizes and meets deadlines and informs stakeholders of issues.
• Maintains the paper and digital library of sample mailings.
• Follows Direct Mail standards and updates vendor specs as necessary.
• Reviews and proofs all Development Office mailings for accuracy and quality.
• Reviews, proofs, and writes marketing material as needed.
• Serves as a backup to other areas within the Integrated Marketing Department.
• Performs other duties as required by the Direct Mail Manager.

Skills

Microsoft Suite

Strong communication

Detail oriented

Organized

Editor / proof-reader

Education

BA preferred or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Summary of Position

The Direct Mail Assistant supports all aspects of Direct Mail Marketing. This requires working closely with marketing
team members and vendor partners. This is a non-exempt position.

Accountability

Reports to the Direct Mail Manager.

Core Responsibilities

Collaborates with Development staff and vendor partners to ensure direct mail packages are handled appropriately.

Responsibilities

1. Assists in all areas of Direct Mail production to keep projects on schedule. This includes, but is not limited to,
updating the Integrated Marketing Schedule, submitting edits to vendors, compiling review binders and creating
job tickets.
2. Prioritizes and meets deadlines to keep campaigns on schedule. Keeps the appropriate people advised of any
possible problems.
3. Maintains the paper and digital library of sample mailings.
4. Follows Direct Mail standards and updates vendor specifications as necessary.
5. Reviews and proofs all Development Office mailings to ensure pieces are accurate and professionally written
and designed.
6. Reviews, proofs and writes marketing material as necessary.
7. Serves as a backup to various areas within the Integrated Marketing Department.
8. Performs other responsibilities as required by the Direct Mail Manager.

Qualifications

• BA preferred, or similar experience
• Proficient in Microsoft Suite
• Must possess strong communication skills, be detail oriented and organized
• Excellent editor/proof-reader and proficient writer
• Ability to multi-task and take initiative
• Effective time management skills and the ability to meet changing deadlines
• Ability to take direction and absorb information quickly

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.

Expectations of Hours Worked

40 hours/week