Diplomatic Executive Assistant to the Ambassador

Goldbelt, Inc.; Washington (District of Columbia); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt, Inc. seeks an Executive Assistant to support the U.S. Permanent Mission to the Organization of American States. The role involves managing the Ambassador’s calendar, coordinating meetings and travel, and handling confidential information with discretion.

The ideal candidate will have a degree or substantial experience, a Secret Clearance, and proven ability to interact with diplomats and senior officials, while maintaining high accuracy in a fast-paced environment.

Qualifications

• Excellent communication skills required.
• Ability to interact professionally with diplomats and senior officials.
• Discretion and confidentiality critical for handling sensitive information.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Familiarity with state department administrative systems is a plus.

Responsibilities

• Maintain and coordinate the Ambassador’s calendar and schedule.
• Coordinate meeting requests with diplomats and officials.
• Arrange official transportation and travel logistics for the Ambassador.
• Prepare briefing materials, agendas, and participant information.
• Coordinate virtual meetings using Outlook, Teams, etc.
• Provide back-up executive support to senior Mission personnel.

Skills

Communication skills

Professional interaction

Discretion & confidentiality

Microsoft Office

Outlook

Word

Excel

Teams

Microsoft 365

Education

Bachelor's degree or equivalent

Secret Clearance

Tools

Outlook

Word

Excel

Teams

Microsoft 365

Job description

Goldbelt, Inc. seeks an Executive Assistant to support the U.S. Permanent Mission to the Organization of American States. The role involves managing the Ambassador’s calendar, coordinating meetings and travel, and handling confidential information with discretion.

The ideal candidate will have a degree or substantial experience, a Secret Clearance, and proven ability to interact with diplomats and senior officials, while maintaining high accuracy in a fast-paced environment.