Dime Bank - Trust Administrator

Mysticchamber; Norwich, Northern (CT, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Mysticchamber is seeking a team-oriented professional to provide comprehensive support to Trust Officers in operational, administrative, and relationship management activities from the Trust Services office in Norwich. The role emphasizes client confidentiality, accuracy, and adherence to policies and procedures to advance into roles with increasing responsibility.

Responsibilities include preparing reports, processing transactions, and assisting with estate and trust administration while

Qualifications

• Knowledge of state and federal regulations and compliance guidelines.
• Strong attention to detail; efficient, well-organized, and accurate.
• Ability to work in a fast-paced environment and meet defined deadlines.
• Professionalism in appearance and demeanor.
• Basic knowledge of wealth management terminology and financial and estate planning concepts.
• Self-motivation and ability to work independently and proactively.
• Excellent interaction with customers and coworkers.
• Excellent verbal and written communications skills.
• Experience in customer service settings, specifically in the financial and/or legal services sector.
• Proficiency with Windows Office, Outlook, Excel, as well as other basic computer skills.
• Perform duties of the position with strict adherence to all bank policies and in respect for customer privacy.
• Complete courses, training, and licensing, as may be required for successful completion of responsibilities and progression within the Department.

Responsibilities

• Provide operational and administrative support to Department customers and the Trust Officers, delivering outstanding service in written, electronic, telephone, and in-person communications.
• Ensure accuracy and timeliness in creation, preparation, and processing of reports, transaction reconciliation, files and documents.
• Maintain files and records in compliance with regulatory and bank policies.
• Assist with administration of client estates and trusts.
• Coordinate activities with other departments and branches as needed.
• Assist in marshaling, management, and transfer of securities and assets.
• Prepare information for tax and legal filings.
• Support with daily Departmental functions including account setup and balancing transactions.

Skills

Attention to detail

Regulatory compliance

Communication skills

Customer service

Self-motivation

Organizational skills

Team player

Privacy & confidentiality

Wealth management terminology

Proactive work approach

Tools

Windows Office

Outlook

Excel

Job description

A motivated, team player providing comprehensive support to Trust Officers in operational, administrative, and relationship management activities. Represent the Trust Department and the Bank professionally and competently in a client-facing role based in the Trust Services office in Norwich. Assure client confidentiality and quality work product through adherence to all policies and procedures. Increase subject matter knowledge and relationship management skills to grow into roles of increasing responsibility and opportunity.

Functions:

• Provide operational and administrative support to Department customers and the Trust Officers by:
  • Delivering outstanding service experiences when interacting with customers, prospective customers, outside advisors, and internal Bank partners in written, electronic, telephone, and in-person communications.
  • Ensuring accuracy and timeliness in the creation, preparation, and processing of reports, transaction reconciliation, files and documents, including but not limited to:
    • Customer files
    • New business statistics
    • Monthly production reports
    • Trust security trades
    • Daily recordkeeping activities
  • Maintaining files, documents, and records in compliance with regulatory and bank policies and procedures.
  • Generating correspondence.
  • Assisting with the marshaling, management, and transfer of securities and other assets.
  • Compiling information for preparation of various tax and legal filings.
  • Assisting with the administration of client estates and trusts.
  • Prioritizing all of the above activities with feedback from Trust Officers.
• Adhering to bank, state and federal guidelines for compliance with policies and procedures.
• Provide daily Departmental functions support, which may include account set-up, processing and balancing of transactions, reviewing transactions for accuracy, and adherence to compliance requirements.
• Participation in business development opportunities as appropriate including building outside referral sources and developing subject matter expertise.
• Assist in the coordination of activities of the Trust Officers with other departments and branches of the bank.
• Perform other duties as may be required from time to time by management, including potential travel outside the office for business purposes.

Knowledge, Skills, Requirements:

• Knowledge of state and federal regulations and compliance guidelines.
• Strong attention to detail; efficient, well-organized, and accurate.
• Ability to work in a fast-paced environment and meet defined deadlines.
• Professionalism in appearance and demeanor.
• Basic knowledge of wealth management terminology and financial and estate planning concepts.
• Self-motivation and ability to work independently and proactively.
• Excellent interaction with customers and coworkers.
• Excellent verbal and written communications skills.
• Experience in customer service settings, specifically in the financial and/or legal services sector.
• Proficiency with Windows Office, Outlook, Excel, as well as other basic computer skills.
• Perform duties of the position with strict adherence to all bank policies and in respect for customer privacy.
• Complete courses, training, and licensing, as may be required for successful completion of responsibilities and progression within the Department.

Physical Demands/Conditions Requirements:

• General office environment

Equipment Used:

• Computer

ADA:

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.