Digitization Services Coordinator

UM01 University of Maryland College Park (UMCP); United States; On-site; USD 65,000 - 90,000; Full time

Job summary

University of Maryland Libraries seeks a Digitization Services Coordinator to lead in-house digitization at the Hornbake Center and coordinate outsourced digitization work with vendors and collections managers. The role includes hiring and supervising hourly student staff, ensuring quality control of files and metadata, and maintaining digitization equipment and workflows.

The coordinator will develop QA standards, track production statistics, keep procedural documentation current, and explore

Qualifications

• Four years of demonstrated digitization project management experience in a cultural heritage institution or related field.
• One year of supervisory experience.
• Continuing education in project management skills.

Responsibilities

• Oversee in-house digitization operations at the Hornbake Digitization Center and manage outsourced digitization work.
• Hire, train, and supervise hourly student assistants performing digitization tasks and quality control.
• Establish QA standards and quality control for digital files and metadata across repositories.
• Maintain digitization equipment and manage quotes, purchase orders, and vendor relationships.
• Create and update procedural documentation and workflow instructions with the Head of Digital Collections.

Skills

Project management tools

Digitization tools

Digital assets

Education

Master’s degree in Library and Information Science

Job description

Job Description Summary

Organization's Summary Statement: As the largest university library system in the Washington, D.C./Baltimore region, the University of Maryland (UMD) Libraries serve more than 41,000 students and 14,000 faculty and staff of the flagship College Park campus. Our extensive collections, innovative programs, and dynamic services enable student success, support teaching, research, and creativity, and enrich the intellectual and cultural life of our community. A member of the Big Ten Academic Alliance and the Association of Research Libraries, the UMD Libraries are nationally recognized for excellence in advancing the role of academic libraries. We are dedicated to fostering a welcoming and collaborative workplace where employees can grow, contribute their strengths, and be part of a community that advances discovery and learning.

The Digitization Services Coordinator reports to the Head, Digital Collections and is a valued member of the Digital Programs and Initiatives in the Digital Services and Technologies Division. The incumbent manages the in-house digitization operations at the University of Maryland Libraries in the Hornbake Digitization Center (HDC) - the central location in which most textual, photographic, and audio materials are digitized - and assists with outsourced digitization operations. The successful incumbent manages people, projects, vendor deliverables and estimates, and relationships with collections managers in coordination with the Head of Digital Collections. The Coordinator hires, trains, and supervises hourly student assistants to perform digitization work and quality control of all files and metadata. The individual manages and prioritizes short-term, user-initiated requests, and balances these with managing long-term projects. The Coordinator establishes quality assurance standards and manages quality control for all digital files and associated metadata records uploaded to all digital repositories. The individual provides oversight for digitization requests and projects, maintains digitization equipment, requests and negotiates quotes and purchase orders, and reports production and inspection statistics. The Coordinator maintains updated digitization and file management procedural documentation, and creates documentation and instructions for projects with the Head of Digital Collections. The Coordinator assesses digitization operation needs, is expected to remain current with evolving digitization standards and best practices, and will research development for expansion into additional formats.

Physical Demands

The position involves primarily sedentary work in an office setting with light to moderate noise. The position works in dusty environments; may require respiratory protection.

Preferences

Education: Master’s degree in Library and Information Science from an ALA-accredited institution of higher education, or equivalent advanced degree in a relevant field can be substituted for two years of experience. Experience: Four years of demonstrated digitization project management working in a cultural heritage institution or production management in a related field. One year of supervisory experience. Training or certificates in archives, preservation studies, digital curation, or special collections. Continuing education in project management skills.

Knowledge, Skills, and Abilities

• Experience with technology to retrieve, develop, and disseminate information products, services, and tools, e.g. project management tools


• Experience with hardware and software tools commonly used to digitize, inspect, post-process, and create deliverables


• Experience with a digital assets