Digitization Services Coordinator

University of Maryland

College Park (MD)

On-site

USD 58,000 - 66,000

Full time

4 days ago

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Job summary

University of Maryland Libraries seeks a Digitization Services Coordinator to lead in‑house digitization at the Hornbake Digitization Center and oversee outsourced work. You will hire and supervise student staff, ensure quality of files and metadata, and manage vendor quotes and production statistics.

You will stay current with digitization standards, prepare documentation, and collaborate with the Head of Digital Collections in a production‑driven environment.

Qualifications

Bachelor's degree from an accredited college or university.
Four years of digitization project management experience preferred.
Supervisory experience and certificates in archives or digital curation are a plus.

Responsibilities

Manage in-house digitization operations and coordinate with vendors.
Hire, train, and supervise hourly student assistants for digitization work.
Establish QA standards and oversee metadata and file quality for digital repositories.
Maintain procedural documentation and research evolving digitization standards.

Skills

Project management

Digitization workflows

Metadata standards

Quality control

Independent / collaborative work

Education

Bachelor's degree

Master's in Library & Information Science (or equivalent)

Tools

Microsoft Office

Google Workspace

Digital asset management system

Job description

Job Description Summary

Organization's Summary Statement: As the largest university library system in the Washington, D.C./Baltimore region, the University of Maryland (UMD) Libraries serve more than 41,000 students and 14,000 faculty and staff of the flagship College Park campus. Our extensive collections, innovative programs, and dynamic services enable student success, support teaching, research, and creativity, and enrich the intellectual and cultural life of our community.

A member of the Big Ten Academic Alliance and the Association of Research Libraries, the UMD Libraries are nationally recognized for excellence in advancing the role of academic libraries. We are dedicated to fostering a welcoming and collaborative workplace where employees can grow, contribute their strengths, and be part of a community that advances discovery and learning.

The Digitization Services Coordinator reports to the Head, Digital Collections and is a valued member of the of Digital Programs and Initiatives in the Digital Services and Technologies Division. The incumbent manages the in-house digitization operations at the University of Maryland Libraries in the Hornbake Digitization Center (HDC) - the central location in which most textual, photographic, and audio materials are digitized - and assists with outsourced digitization operations. The successful incumbent manages people, projects, vendor deliverables and estimates, and relationships with collections managers in coordination with the Head of Digital Collections. The Coordinator hires, trains, and supervises hourly student assistants to perform digitization work and quality control of all files and metadata.

The individual manages and prioritizes short‑term, user-initiated requests, and balances these with managing long‑term projects. The Coordinator establishes quality assurance standards and manages quality control for all digital files and associated metadata records uploaded to all digital repositories. The individual provides oversight for digitization requests and projects, maintains digitization equipment, requests and negotiates quotes and purchase orders, and reports production and inspection statistics.

The Coordinator maintains updated digitization and file management procedural documentation, and creates documentation and instructions for projects with the Head of Digital Collections. The Coordinator assesses digitization operation needs, is expected to remain current with evolving digitization standards and best practices, and will research development for expansion into additional formats.

Physical Demands: The position involves primarily sedentary work in an office setting with light to moderate noise. The position works in dusty environments; may require respiratory protection.

Preferences

Education: Master's degree in Library and Information Science from an ALA‑accredited institution of higher education, or equivalent advanced degree in a relevant field can be substituted for two years of experience.
Experience:

Four years of demonstrated digitization project management working in a cultural heritage institution or production management in a related field

One year of supervisory experience

Training or certificates in archives, preservation studies, digital curation, or special collections

Continuing education in project management skills

Knowledge, Skills, and Abilities

Experience with technology to retrieve, develop, and disseminate information products, services, and tools, e.g. project management tools
Experience with hardware and software tools commonly used to digitize, inspect, post-process, and create deliverables
Experience with a digital assets management system or digital repository
Experience working with special collections and archival materials and their specialized care and handling
Experience with identifying materials that warrant preservation
Familiarity with various metadata standards and practices (schemas and thesauri) relevant to digital collections (e.g. MODS/METS, Dublin Core, PBCore, etc.)
Ability to work independently and collaboratively in a flexible, production-based environment
Demonstrated ability to handle analytical and detailed work

Licenses/ Certifications: n'/a

Minimum Qualifications

Education: Bachelor's degree from an accredited college or university.
Experience: One (1) year of professional experience in providing public library services or digitization services.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

Knowledge, Skills, & Abilities

Knowledge of digitization standards and workflows for various media.
Knowledge of audiovisual born-digital materials and their digital conversion.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Workspace products.
Ability to interpret and apply policies, procedures, regulations, and laws.
Ability to multitask while demonstrating a commitment to customer service.

Financial Disclosure Required

Department

LIBR-Libraries

Worker Sub-Type

Staff Regular

Salary Range

$58,410 to $66,000

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

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