Digital Records Clerk – Public Administration (Temp)

Northern Kentucky Area Development District; Florence (KY); On-site; USD 26,000 - 37,000; Full time

Job summary

Northern Kentucky Area Development District (NKADD) is seeking a Public Administration Clerk for a 10-month contract in Florence, KY. The role focuses on analyzing and digitizing records, ensuring retention compliance, and maintaining accessibility of regional records.

Responsibilities include document preparation, indexing, quality control, and front office support. A high school diploma is required; IT/CS coursework is preferred, with experience in scanning and MS Office highly desirable.

Qualifications

• High school diploma or equivalent required; IT/CS education preferred.
• Experience with document scanning, records management, data entry, or administrative support desired.
• Proficiency with scanning equipment, computer systems, and MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail, organizational and time-management skills; ability to work independently or in a team.
• Ability to handle confidential information with discretion and provide good customer service.

Responsibilities

• Identify records designated for permanent retention and document them for digitization.
• Review and verify record descriptions, retention classifications, and record series numbers.
• Conduct records retrieval, archiving, and destruction processes as required.
• Index and categorize scanned documents according to retention policies and procedures.
• Create and maintain a document management system for easy retrieval and storage locations.
• Front Office backup: answer phones, greet guests, and process outgoing mail.

Skills

Attention to detail

Organizational skills

Time management

Self-direction

Teamwork

Education

High school diploma or equivalent

Post-secondary education in information technology or computer science (preferred)

Tools

Scanning equipment

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Northern Kentucky Area Development District (NKADD) is seeking a Public Administration Clerk for a 10-month contract in Florence, KY. The role focuses on analyzing and digitizing records, ensuring retention compliance, and maintaining accessibility of regional records.

Responsibilities include document preparation, indexing, quality control, and front office support. A high school diploma is required; IT/CS coursework is preferred, with experience in scanning and MS Office highly desirable.