Digital Records Clerk/File Clerk

Bremer-Whyte-Brown-; Newport Beach (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive compensation

Generous medical insurance (HMO/PPO) –

Dental insurance – employer-paid up to

Vision coverage

Wellness incentives

Life insurance

Pet insurance

Paid time off and holidays

401(k)

Job summary

Bremer Whyte Brown & O’Meara LLP is seeking a Digital Records Clerk / File Clerk to manage digital records, organize electronic files, and support record retention policies. The role includes filing, mail processing, and general clerical duties in a law firm setting.

The ideal candidate is tech-savvy, detail-oriented, with strong communication and organizational skills, and holds an associate or bachelor’s degree (or equivalent experience). Law firm experience is a plus.

Qualifications

• Tech-savvy, self-motivated, detail-oriented, and highly organized.
• Proficiency in Adobe Acrobat and Microsoft Office.
• Strong communication and critical-thinking skills.
• Associate or bachelor’s degree, or equivalent experience.
• Experience with document management software is a plus.
• Law firm experience preferred but not required.

Responsibilities

• Collect, download, organize, and save digital files and large media files.
• Maintain electronic records and prepare documents for archiving and destruction.
• Open and close case files and assist with document filing.
• Process mail, answer and transfer phone calls, and provide general clerical support.
• Restock office supplies and maintain organized office areas.

Skills

Tech-savvy

Self-motivated

Detail-oriented

Highly organized

Strong communication

Critical-thinking

Education

Associate or bachelor's degree, or equivalent experience

Tools

Adobe Acrobat

Microsoft Office

Document management software

Job description

Bremer Whyte Brown & O’Meara LLP is seeking a tech-savvy, detail-oriented, and highly organized Digital Records Clerk / File Clerk. The primary responsibility of this role is digital records management, including organizing electronic files, collecting, and saving large media files, maintaining digital case records, and supporting the firm’s record retention policies. Additional responsibilities include general clerical support, mail processing, file openings and closures, and office organization.

Responsibilities

• Collect, download, organize, and save digital files and large media files.
• Maintain electronic records and prepare documents for archiving and destruction.
• Open and close case files and assist with document filing.
• Process mail, answer and transfer phone calls, and provide general clerical support.
• Restock office supplies and maintain organized office areas.

• Tech-savvy, self-motivated, detail-oriented, and highly organized.
• Proficiency in Adobe Acrobat and Microsoft Office.
• Strong communication and critical-thinking skills.
• Associate or bachelor’s degree, or equivalent experience.
• Experience with document management software is a plus.
• Law firm experience preferred but not required.

Our firm offers a comprehensive benefits package including:

• Competitive compensation
• Generous medical insurance (HMO/PPO) – employer-paid premium up to 95% + employer funded HRA (for PPO plans)
• Dental insurance – employer-paid premium up to 100%
• Vision coverage
• Wellness incentives, including rewards program
• Life insurance
• Pet insurance
• Paid time off and holidays
• 401(k)

We are committed to fostering an inclusive and diverse workplace environment that promotes career development and a healthy work-life balance.

About Us:At Bremer Whyte Brown & O'Meara (BWB&O), we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With 200 attorneys across nine offices in four states, and a strong foothold in the legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. Learn more at https://bremerwhyte.com/.

Equal Opportunity Statement:BWB&O is an equal opportunity employer and welcomes applicants from all backgrounds. All applications will be treated with the utmost confidentiality.

For more information about how we use your personal information, please visit https://br emerwhyte.com/privacy-policy/.

The expected base salary range is$20-24/hr, depending on experience