Digital Records Assistant

International Mission Board; Richmond (VA); On-site; USD 28,000 - 33,000; Full time

Job summary

International Mission Board seeks a Digital Records Assistant for a 6-month temporary role to support the Ministry Advancement team by identifying, preserving, and digitizing valuable records. The position is full-time, in-office, located at the Loumour facility in Richmond, VA, with an hourly rate of $20.49–$24.11.

The role requires a high school diploma, strong attention to detail, and proficiency with Microsoft Office and SharePoint.

Qualifications

• High school diploma or equivalent required.
• At least years of related administrative, clerical, and office support experience.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office applications.
• Ability to work with digital documents and electronic file management systems.
• Strong organizational, communication, and time-management skills.
• Ability to follow established processes and work effectively in a structured environment.

Responsibilities

• Review and analyze Ministry Advancement files to determine retention, preservation, and disposition requirements according to organizational records policies.
• Scan and convert paper records into text-searchable PDF documents using digital imaging equipment.
• Apply established file naming conventions and quality control standards to digital records.
• Upload documents to designated SharePoint sites and accurately assign metadata for efficient searchability and retrieval.
• Collaborate with Archives and Records Management personnel to ensure records are preserved and organized appropriately.
• Maintain confidentiality and accuracy while handling sensitive organizational information.

Skills

Attention to detail

Time management

Organizational skills

Communication

Independent work

Microsoft Office

Education

High school diploma

Tools

SharePoint

Job description

We are seeking a Digital Records Assistant for a 6-month temp assignment to support our Ministry Advancement team by helping identify, preserve, and digitize records of enduring value.

Rate: $20.49 - $ 24.11 hourly*

Schedule: Monday-Friday, fulltime in office

Location: Loumour facility, Richmond, VA

Responsibilities

• Review and analyze Ministry Advancement files to determine retention, preservation, and disposition requirements according to organizational records policies.
• Scan and convert paper records into text-searchable PDF documents using digital imaging equipment.
• Apply established file naming conventions and quality control standards to digital records.
• Upload documents to designated SharePoint sites and accurately assign metadata for efficient searchability and retrieval.
• Collaborate with Archives and Records Management personnel to ensure records are preserved and organized appropriately.
• Maintain confidentiality and accuracy while handling sensitive organizational information.

Experience

• High school diploma or equivalent required.
• At least years of related administrative, clerical, and office support experience
• Ability to work independently and be a self-starter
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office applications.
• Ability to work with digital documents and electronic file management systems.
• Strong organizational, communication, and time-management skills.
• Ability to follow established processes and work effectively in a structured environment.

*This range represents a good faith estimate of compensation that IMB reasonably expects to offer at the time of posting. This range reflects base compensation only and does not include the value of IMB's comprehensive benefits, which are described further below. Final base compensation may be informed by individualized factors, including experience, qualifications, and unique skills that are expected to impact the individual's contribution to the role. IMB is not responsible for omissions or alterations to this information in third-party job posting.

Worker Type: Employee Temporary (Fixed Term)

Time Type: Full time

IMB is a non-profit religious organization of the Southern Baptist convention. Our vision is a multitude from every nation, tribe, people, and language knowing and worshipping our Lord Jesus Christ. Our mission is to serve Southern Baptists in carrying out the Great Commission to make disciples of all nations. As we have a primary role in fulfilling the Great Commission globally through the partnership and support of our churches, every employee functions as a minister of the gospel. All employees must commit to living a life of personal holiness in imitation of Jesus Christ and bringing glory to God the Father in carrying out all assigned responsibilities, by the power of the Holy Spirit. IMB participates in the E-Verify program.