Digital Projects Coordinator at The Hispanic Society Museum and Library

METRO | 599; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

METRO | 599 in New York is seeking a Digital Projects Coordinator to manage the processing of digital materials for public access. This hands-on role collaborates with teams to ensure quality imaging standards, conducts post-capture processing, and creates metadata.

The ideal candidate holds a Master’s degree in a related field with experience in digitization. A salary between $70,000 and $80,000 is offered, alongside compliance with required benefits.

Qualifications

• Master’s degree in Library Science, Information Science, or related field.
• Prior experience in a library, archive, or museum digitization project.
• Hands-on experience with digitizing archival materials.

Responsibilities

• Operate camera to digitize archival materials.
• Conduct post-capture processing and editing.
• Create and edit metadata for digital assets.

Skills

Digitization experience

Knowledge of metadata standards

Proficiency with Adobe software

Strong organizational skills

Effective communication skills

Education

Master’s degree in related field

Tools

Adobe Photoshop

Adobe Lightroom

Job description

Reporting to the Director & CEO and working closely with Head of the Modern Library and Head of Prints and Photographs, the Digital Projects Coordinator will manage the end-to-end processing of digital materials for public access. Working closely with the photographer, the coordinator will oversee the capture of archival material, the post-production, metadata creation, quality control, and ingestion into the digital asset management system (DAMS). The coordinator will also participate directly in the digitization of collection materials, including operating camera equipment to create high-quality digital images. This is a hands‑on role ideal for someone with experience in digitization and an interest in digital preservation workflows. The position is grant funded for one year.

Key Responsibilities

• Operate camera and imaging equipment to digitize a range of archival and library materials.
• Collaborate with the photographer to ensure consistent imaging standards and workflows.
• Conduct post‑capture processing, including editing, cropping, color correction, and file preparation.
• Create and edit metadata according to institutional and national standards.
• Ingest digital assets and metadata into the DAMS.
• Define, design, and maintain organized digital file structures and documentation.
• Perform quality control checks on images and metadata to ensure accuracy and consistency.
• Prepare project updates and assist with grant‑related documentation.
• Stay current with digitization best practices and preservation standards.
• Coordinate with curatorial, conservation, and other departments as needed.
• Perform other duties related to digital projects as assigned.

Required Qualifications

• Master’s degree in Library Science, Information Science, Archival Studies, Photography, or a related field; or equivalent experience.
• Prior experience in a library, archive, or museum digitization project.
• Hands‑on experience with digitizing archival or paper‑based materials using photography.
• Knowledge of metadata standards such as Dublin Core, MARC, or EAD.
• Familiarity with camera equipment, lighting, and digitization workflows.
• Proficiency with Adobe Photoshop, Lightroom, and Bridge or equivalent imaging software.
• Experience with metadata creation and DAMS (e.g., CONTENTdm, Archipelago).
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.

Preferred Qualifications

• Experience handling rare or fragile archival materials.
• Familiarity with FADGI guidelines or other digitization standards.
• Experience with tab‑delimited files preferred.
• Knowledge of rights management and copyright issues related to digital surrogates preferred.

Physical Requirements

• Ability to handle delicate materials safely.
• Ability to perform tasks requiring standing, sitting, or fine manual work for extended periods.

Compensation

• Salary range is estimated between $70,000 and $80,000 commensurate with experience.
• Benefits that are required by federal, state or NYC law.

Application Instructions

• Send resume with a brief statement summarizing your experience to [e-mail]. Please write “Digital Projects Coordinator” in the subject line of the email.

EEO Statement

The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.