Digital Processing Associate (Limited Term)

University of Notre Dame; Notre Dame (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

The University of Notre Dame is seeking a Digital Processing Associate (Limited Term) to support born-digital materials in the Notre Dame Archives. The role focuses on processing, description, preservation, and transfer, following professional standards.

Responsibilities include creating finding aids, appraising digital materials, and ensuring access within policy and legal constraints. A related-field degree and independent work capability are required.

Qualifications

• Bachelor’s degree in a related field.
• Excellent communication, organizational and problem-solving skills required.
• Familiarity with born-digital archival collections.
• Ability to work independently in the absence of direct supervision.

Responsibilities

• Process, arrange, and describe born-digital and hybrid archival collections, paying particular attention to best practices in digital preservation, and create DACS-compliant EAD finding aids.
• Facilitate the appraisal of born-digital materials and assist University Archives faculty and staff in acquiring and transferring born-digital collections from a variety of current and legacy storage media and locations.
• Work to ensure that the University Archives born-digital content is accessible in accordance with University and donor restrictions, federal law, and copyright regulations.

Skills

Attention to Detail

Communication skills

Organizational skills

Problem-solving

Collaboration

Service-oriented

Education

Bachelor’s degree in related field

Master’s Degree in Archival science or allied discipline

Tools

ArchivesSpace

Job description

Digital Processing Associate (Limited Term)

• Full-time
• Division: Dean of Hesburgh Libraries
• Job Subfamily: Archive - UO001
• Unit: Hesburgh Libraries - 28120
• Job Family: University Operations

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person - mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The Digital Processing Associate(Limited Term) supports the acquisition, processing, description, and preservation of born-digital collections in the University of Notre Dame Archives. Following best practices, the Digital Processing Specialist assists with the acquisition and transfer of born-digital materials, facilitates their arrangement and description, and collaborates with others in the University Archives to ensure born-digital collections are securely maintained and persistent, safeguarding long-term access to and authenticity of born-digital assets. Materials may include email, web content, and born-digital files extracted from legacy physical media.

• Process, arrange, and describe born-digital and hybrid archival collections, paying particular attention to best practices in digital preservation, and create DACS-compliant EAD finding aids.
• Facilitate the appraisal of born-digital materials and assist University Archives faculty and staff in acquiring and transferring born-digital collections from a variety of current and legacy storage media and locations.
• Work to ensure that the University Archives born-digital content is accessible in accordance with University and donor restrictions, federal law, and copyright regulations.

The Key Attributes for Success

• Attention to Detail: Exceptional analytical, conceptual, and problem-solving abilities
• Service-Oriented: Strong commitment to providing innovative and responsive service
• Collaborative: Fosters open communication and collaborative problem-solving; thrives in cross functional team environments

NOTE: This is a 1-year limited term position

Required:

• Bachelor's degree in a related field
• Excellent communication, organizational and problem-solving skills required
• Familiarity with born-digital archival collections
• Ability to work independently in the absence of direct supervision

Preferred:

• Masters Degree in Archival science or allied discipline
• Experience working with ArchivesSpace or similar archival content management system
• Familiarity with records management principles and best practice
• Experience collaborating on, refining, and/or documenting technical processes

This position will be accepting applications until October 5, 2026.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.