Digital Document & Accessibility Specialist

MASSACHUSETTS MARITIME ACADEMY; Gray Gables (MA); On-site; USD 28,000 - 40,000; Part time

Job summary

Massachusetts Maritime Academy is seeking a part-time Digital Document & Accessibility Specialist to prepare, convert, index, and deliver scanned documents. The role supports ADA accessibility initiatives, remediating PDFs and Office files, and ensuring WCAG compliance across campus digital content.

Responsibilities include operating Ricoh, Kodak, Canon scanners, maintaining equipment, and collaborating with IT to advance accessibility efforts. The position is 20 hours per week and non-benefited.

Qualifications

• Experience interfacing with business stakeholders.
• Strong attention to detail.
• Ability to work independently and in a team.
• Proficient in Microsoft Word, Excel, and Access.
• Familiarity with ADA Title II and WCAG standards.
• Experience using online meeting tools.

Responsibilities

• Coordinate, prepare, and process projects for document scanning, electronic conversion, indexing, and stamping.
• Check specifications on the request form for accuracy, quality and time requirements.
• Output completed documents to client-specified delivery media after quality checks.
• Maintain scanner quality and report mechanical issues.
• Complete data entry in supporting databases for new/modified documents.
• Assist with remediation of electronic documents to meet ADA Title II and WCAG accessibility standards.
• Review PDFs and Microsoft Office documents for accessibility compliance using approved tools.
• Collaborate with campus departments to improve accessibility of digital content.
• Maintain documentation of accessibility remediation efforts.

Skills

Stakeholder liaison

Attention to detail

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Position

Digital Document & Accessibility Specialist

Posting

August 2026

Start Date

ASAP

Division

Information Technology

Position Number

FY27/03

Supervision Exercised

General Responsibilities

Please note: This is a non-benefited, part-time (20 hours per week) position.

This position will prepare, prioritize, and process documents for scanning, electronic file conversion, electronic stamping, indexing, and document delivery. Responsibilities include the maintenance of scanning equipment and resolving minor technical issues. Must be able to operate scanning equipment including Ricoh, Kodak, Canon, Minolta, and similar devices.

In addition to document scanning responsibilities, this position will assist the Information Technology department with digital accessibility initiatives to support compliance with the Americans with Disabilities Act (ADA) and Title II of the ADA. Responsibilities include remediating electronic documents (such as PDFs, Word documents, and PowerPoint presentations), performing accessibility quality assurance, assisting departments with accessible document creation, and supporting campus-wide efforts to improve the accessibility of digital content

Responsibilities

• Coordinate, prepare, and process projects for document scanning, electronic conversion, indexing, and stamping.
• Check specifications on the request form for accuracy, quality and time requirements.
• Upon completion of processing documents/ electronic files quality check production and then output to the client's specified delivery media.
• Maintain scanner quality (i.e. cleaning lens, reporting mechanical failures). Maintain required levels of quality and rates of production
• Complete data entry in supporting databases for new and modified documents.
• Assist with remediation of electronic documents to meet ADA Title II and WCAG accessibility standards
• Review PDF, Microsoft Office, and other electronic documents for accessibility compliance using approved software and manual testing techniques.
• Collaborate with campus departments to improve the accessibility of digital content.
• Maintain documentation and track accessibility remediation efforts as part of institutional compliance initiatives.
• Learn and utilize accessibility tools such as Adobe Acrobat Pro, Ally, Grackle, or similar applications.
• Perform other duties as requested by Manager, Assistant Manager and Supervisor.

Qualifications and Requirements

• Expertise interfacing with business stakeholders.
• Excellent attention to detail in work required.
• Ability to work independently and in a team environment.
• Computer skills including Microsoft Word, Excel, and Access.
• Ability to use online meeting tools such as Google Meet, Zoom, and Microsoft Teams.
• Familiarity with ADA Title II requirements, WCAG 2.1/2.2 standards.
• Strong attention to detail and ability to identify accessibility issues in digital documents.

Skills Needed

• Strong organizational ability.
• Strong written communication and documentation skills.
• Proven analytical and problem-solving abilities.
• Excellent analytical skills with strong attention to detail.
• Ability to interpret and apply accessibility standards and institutional policies.
• Ability to learn new accessibility software and document remediation techniques.
• Strong customer service skills when assisting faculty and staff with accessible content creation.

Preferred Qualifications

• Experience with the document management system SoftDocs.
• Experience remediating accessible PDF and Microsoft Office documents.
• Experience working in a higher education setting is preferred.

$25.00 per hour

Massachusetts Maritime Academy is an Equal Opportunity Employer.