Dialogue Programs Coordinator: Events & Partnerships

The University of Michigan; Ann Arbor (MI); On-site; USD 30,000 - 34,000; Full time

Job summary

University of Michigan is seeking an Administrative Project Coordinator to support the Program on Intergroup Relations (IGR), Dialogue Michigan (DM), and the Difficult Dialogues National Resource Center (DDNRC). You will provide meeting and event coordination, scheduling, logistics, and the preparation of printed materials and digital presentation files.

In addition, you will handle communications, write meeting notes and reports, contribute to newsletters, update the CRM, and assist with

Qualifications

• Associate degree or equivalent with 2+ years in admin or event management.
• Proficiency in Google Suite, Zoom, Salesforce, and other CRMs.
• Strong organizational and communication skills.

Responsibilities

• Coordinate workshop correspondence, partner intake requests (e.g., Qualtrics), registration tracking, calendar invites, and pre/post-event communications.
• Coordinate administrative aspects of coaching program including client intake requests, assignments, and coordination of payments for services
• Reserve campus spaces, arrange room/AV setups, order catering, and provide technical hosting support for virtual Zoom sessions.
• Prepare, assemble, and distribute physical and digital workshop materials, handouts, and branded items.
• Track basic program expenses, reconcile receipts, and support the Program Director with invoice processing.
• Support digital communications by writing and assembling the bi-monthly digital newsletter, updating website event calendars, and scheduling engaging social media content.
• Track participant engagement data in the program CRM and run basic engagement reports.
• Provide primary administrative, logistical, and promotional support for the May 2027 DDNRC National Conference, working in consultation with the Dialogue Michigan Program Director and the DDNRC Conference Committee.
• Assist the Conference Planning Committee with promotional strategy, visual design, venue logistics, and marketing campaigns to drive registration and participation.
• Collaborate with the DDNRC Communications Committee to draft and distribute the national newsletter, execute the member communication plan and engagement plan, and maintain an accurate organizational contact database.
• Work in alignment with the DDNRC Programming Committee to manage logistics, outreach, and execution of the marketing calendar for ongoing national programs and workshops.
• Provide administrative and communication support for IGR's Community of Scholars, a programmatic suite of offerings for U-M faculty and staff
• Assist in the procurement and preparation of materials such as office supplies and IGR handouts for these programmatic offerings
• Coordinate logistics such as room reservations, materials prep, catering/food coordination, participant emails, etc.

Skills

Administrative experience

Event coordination

CRM (Salesforce)

Education

Associate degree or equivalent

Tools

Google Suite

Zoom

Salesforce

Job description

University of Michigan is seeking an Administrative Project Coordinator to support the Program on Intergroup Relations (IGR), Dialogue Michigan (DM), and the Difficult Dialogues National Resource Center (DDNRC). You will provide meeting and event coordination, scheduling, logistics, and the preparation of printed materials and digital presentation files.

In addition, you will handle communications, write meeting notes and reports, contribute to newsletters, update the CRM, and assist with