Administrative Assistant I

DHL Supply Chain; New Whiteland (IN); Presencial; Confidential; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Affordable medical, dental, and vision

PTO program for all associates

401(k) with generous company match

Tuition reimbursement program

Excellent training and career advances

Descripción de la vacante

DHL Supply Chain in the United States is seeking an Administrative Assistant I to support management with clerical duties, records, billing, payroll, and confidential files. You will work under the General Manager and handle a variety of administrative tasks with discretion.

The role requires a high school diploma, proficiency with MS Excel and Word, and prior office experience. You will coordinate calendars, travel arrangements, expense reports, and act as a central contact for associates on HR

Formación

• High School Diploma or Equivalent required.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience preferred.
• Two years experience with accounts receivable and accounts payable preferred.

Responsabilidades

• Provide administrative and clerical support to management, including records management, billing, payroll, and personnel records.
• Type correspondence and reports from rough drafts with attention to grammar and formatting.
• Maintain manager's calendar and coordinate travel arrangements and expense reports.
• Screen calls and visitors, directing them to appropriate staff and providing information as needed.
• Coordinate high-level meetings with associates and customer meetings and manage confidential information.

Conocimientos

Administrative support

Payroll processing

Accounts payable

Accounts receivable

Educación

High School Diploma or Equivalent

Herramientas

MS Excel

MS Word

Email system

Descripción del empleo

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance.

Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Position: Administrative Assistant I

Shift: 1st Shift

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportun

Role Purpose

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Key Accountabilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
• Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
• Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files.
• Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.
• Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.
• Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.
• Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
• Serve as central communication point for associates on human resource and associate relations items.
• Delegate work to one or two clerical associates to Assist with routine duties.
• Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.
• Operate office equipment including fax, copiers, printers, binding machines.

Required Education and Experience

• High School Diploma or Equivalent
• Two years using MS Excel, MS Word and an email system
• Three years related experience, preferred
• Two years experience with accounts receivable and accounts payable, preferred

Our Organization is an equal opportunity employer.