DFH Coordinator

ISEC, Inc.; El Segundo (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

ISEC, Inc. is seeking a Project Coordinator to support the DFH Estimating, Detailing, and Purchasing teams by coordinating plan reviews, submittals, and data entry in Comsense.

The role focuses on document control, vendor coordination, and cross-team support to keep projects on schedule. Strong MS Office skills and construction admin experience are essential.

Qualifications

• College degree with coursework in a technical area.
• 2 years construction industry experience in an administrative role such as Project Coordinator.
• Experience responding to customer and vendor concerns.

Responsibilities

• Provide and maintain document control in Box and Comsense.
• Assist Estimating & Detailing with plan reviews and data entry in Comsense.
• Procure submittal requirements and coordinate manufacturer submittals.
• Assist with shop drawings under supervision of the Detailer.
• Track submittal deliverables dates and report progress to manager.
• Coordinate with Purchasing to procure and track materials and backorders.
• Support project closeout documents, O&Ms, warranties.
• Coordinate field-related issues between customers, manufacturers, and vendors.

Skills

Document control

Coordination

Communication

MS Office (Excel, Word, PowerPoint)

Plan reading / drawings awareness

Data entry

Vendor/customer support

Time management

Education

College degree (technical area)

2 years construction admin experience

Tools

Box

Comsense

Job description

REPORTS TO: Estimator, Purchasing Agent, Detailer or Operations Manager

FLSA Status: Non-Exempt

Position Summary

The coordinator is responsible for assisting the DFH Estimating, Detailing, and/or Purchasing teams with coordination duties associated with project estimating and management.

Duties & Responsibilities

• Provide and maintain document control in Box and Comsense.
• Assist Estimating & Detailing teams in initial plan review (take-off, phasing, breakouts), data entry into Comsense, generating RFQ’s and entering quotes into Comsense
• Help procure submittal requirements. (Gather Product Data, Substitution Requests, LEED, Manufacturer qualifications etc.) and coordinate Manufacturer supplied Submittals etc.)
• Assist with tasks related to shop drawings. (Drawing of Door and Frame Elevations under the supervision of the Detailer). Procure manufacturer supplied shop drawings as necessary.
• Track submittal deliverable dates and ensure they are met.
• Maintain project to do and issues list, report on progress to manager.
• Manage vendor or customer tasks/issues under the guidance of manager.
• Coordinate alongside Purchasing Department to procure, expedite, and track materials, backorders, shortage and breakage, quality, and warranty items.
• Support procurement and delivery of Project Closeout documents, O&Ms, Warranties etc.
• Coordinate Field Related issues between customers and manufacturers/suppliers and vendors.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education/Experience

Preferred Qualifications (in addition to minimum qualifications)

• College degree with coursework in a technical area.
• 2 years construction industry experience in an administrative role – i.e., Project Coordinator,
• Experience responding to customer and/or vendor concerns

Knowledge/Skills

• Experience in construction coordination and closeout
• Experience providing contractor or vendor support
• Ability to read plans and specifications

Education/Experience

Minimum Qualifications

• High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
• Experience assisting multiple teams

Knowledge/Skills

• Strong written and verbal communication skills
• Strong prioritization and organizational skills, detail-oriented
• Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint
• Engages in company culture
• Open to feedback and flexible to change
• Able to work in fast-paced, environment dealing with multiple team members
• Self-motivated

Customer Service Skills:

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude