Development Project Coordinator

City of Billings; Billings (MT); In loco; USD 68.000 - 91.000; Tempo pieno

Descrizione del lavoro

The City of Billings is seeking a Development Project Coordinator to coordinate projects in the City's Development process and work with developers, contractors, designers, and City departments. This role requires both collaborative and independent work, with a Monday–Friday, 8:00 a.m. to 5:00 p.m.

schedule and a salary range of $68,138.93 to $91,246.48 annually. Essential duties include project coordination from pre-application through completion, preparing reports for the City Administrator,

Competenze

• Must be proficient with Microsoft Office applications (Word, Excel, Publisher, PowerPoint).
• Must read and understand plans, building codes and ordinances.
• Must have a valid Montana driver's license or obtain within 30 days.
• Experience with municipal government preferred.
• ICC Plans Examiner Certification (IRC/IBC) within six months and a second within one year.
• Be honest, respectful and maintain a positive attitude.
• Able to analyze data, anticipate consequences and act accordingly.
• Able to organize, prioritize and manage multiple tasks and deadlines.

Mansioni

• Serves as project coordinator on assigned projects from pre-application through project completion.
• Coordinate with customers and City departments to maximize project efficiency.
• Maintain awareness of progress to minimize delays.
• Develop strategies to maximize process efficiency for customers and staff.
• Prepare and distribute materials related to council agenda items and memos.
• Create and update project reports for City Administrator, Mayor and Council.

Conoscenze

Communication skills

Data analysis

Organization & multitasking

Microsoft Office proficiency

Reading plans & codes

Formazione

Bachelor's degree in engineering, construction, architecture or related field

Two-year degree with 4+ years experience

Six years combined education/experience in PM/contracting

Strumenti

Plan review software

Descrizione del lavoro

The City of Billings is seeking a Development Project Coordinator to coordinate projects in the City's Development process and coordinate other projects as assigned. Area of work includes working closely with developers, contractors, designers, and all affected City departments. This position performs a full range of duties as assigned, working both collaboratively and independently and exercises judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Salary Range: $68,138.93 - $91,246.48 annually. Salary reflects Step 1 and Step 7 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training. Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Essential Duties And Responsibilities

• Serves as project coordinator on assigned projects from pre-application through project completion.
• Coordinate with customers and City departments to maximize project efficiency.
• Maintain constant awareness of progress on assigned projects to minimize delays.
• Develop strategies to assist customers and city staff to maximize process efficiency.
• Participate in the evaluation of procedures and in the development of new and improved practices.
• Disseminate information in response to public or internal inquiry requiring judgment, knowledge, and interpretation of department procedures and regulations.
• Create and update project reports for the City Administrator, Mayor and Council, and customers.
• Coordinate communication or mass distribution of information by social media, website, publication, phone or other media as may be necessary to reach the appropriate audience.
• Prepare and distribute materials related to council agenda items and memos for the Department.
• Closely monitor and report on progress regarding special issues and development project concerns.
• Manage proactive relations activities, including media campaigns, and strategic partnerships. Identify and leverage tools to meet Division and City objectives.
• Plan and organize training opportunities for staff and customers for code or procedural changes or updates.
• Plan and organize forums, surveys, and utilize feedback tools to gauge efficiency and effectiveness of the City's development process.
• Research, gather, compile, and prepare information as required to complete project narratives, reporting documents, or other activities.
• Assimilate acquired information using comparative and analytical techniques.
• Prepare data for reporting and presentation in variety of formats as needed, including source information and methodology used.
• Develop and maintain data files, spreadsheets and databases as needed.
• Engage in data management practices, ensuring accessibility, integrity and reliability of department data.
• Organize and prepare reporting of development process data and statistics.
• Review construction documents for code compliance.
• Utilize plan review software to review, issue corrections, and approve assigned projects.
• Plan review will generally be performed as backup for other staff as workload requires.
• Will perform any other function or duty as assigned by the Department.
• Provides back up to Department staff with assigned tasks as needed, covers duties during staff absences.

Applicants Must Meet One Of The Following Required Qualifications

• Bachelor's degree in engineering, construction, architecture, or a related field and at least two (2) years of experience in project management, design, construction supervision, permitting, marketing, communications, and/or change management.
• A two-year degree in a related field with at least four (4) years of experience in project management, design, construction supervision, permitting, marketing, communications, and/or change management.
• A combination of at least six (6) years education and experience in project management, design, construction supervision, permitting, marketing, communications, and/or change management.

Applicants must meet all the following required qualifications and skills:

• Must be proficient with Microsoft applications including Word, Excel, Publisher, and PowerPoint.
• Must be familiar with the permitting and construction process and be able to read and understand plans, building codes, and ordinances.
• Must have a valid Montana driver's license or must be obtained within thirty (30) days of employment.
• Experience with municipal government and knowledge of department and functional operations is preferred.
• Obtain an ICC Plans Examiner Certification (IRC or IBC) within six months of employment and second Plans Examiner Certification within one year of employment.
• Be honest, respectful, and have a positive attitude.
• Able to analyze data, anticipate consequences of situations and decisions, and take appropriate actions to solve problems.
• Able to efficiently organize, prioritize, and manage multiple tasks, projects, processes and deadlines using appropriate initiative and independent judgment within guidelines.
• Able to make recommendations and take actions in support of Department goals and priorities.
• Able to develop and maintain interpersonal relationships, ability to work with elected officials, the public, peers and senior management, effectively communicate orally and/or in writing using tact and diplomacy.
• Understand principles of management practices as applied to municipal business and operational needs.
• Able to research and report using a variety of methods, techniques, and procedures.
• Able to develop policy, processes, and efficiencies in support of Division goals.

Equal Opportunity Employer.