Development Operations Specialist
Nonprofit Westchester
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Benefits offered by this job
Job summary
Circle of Care in Wilton, CT is seeking a Development Operations Specialist to serve as the operational backbone of our fundraising technology ecosystem. You will own fundraising platforms (Bloomerang, GiveSmart, RunSignUp, and related tools), maintain donor data integrity, and streamline reporting to empower front-line staff and volunteers.
This full-time role offers opportunities to improve processes, collaborate across departments, and help families in need through strong systems and
Qualifications
- Three to five years of nonprofit experience focused on CRM management, fundraising operations, database administration, or development operations.
- Strong technology aptitude with CRM and fundraising platforms.
- Excellent organizational and project management skills.
- Ability to manage multiple priorities independently.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and cloud-based business systems.
- Valid driver's license and ability to perform light physical work.
Responsibilities
- Serve as the operational expert for fundraising tools (Bloomerang, GiveSmart, RunSignUp, and related systems).
- Configure, maintain, and optimize campaigns, events, online giving pages, and peer-to-peer platforms.
- Recommend and implement platform improvements, system integrations, and efficiencies.
- Train and support staff in the effective use of fundraising technologies.
- Maintain accurate donor and constituent records across systems.
- Coordinate database administration with gift processing and reporting.
- Develop, generate, and analyze fundraising reports.
- Monitor system performance and improve workflows.
- Administer peer-to-peer fundraising campaigns and event support.
- Collaborate with Marketing, Programs, and leadership; support administrative needs.
Skills
Education
Tools
Job description
Build the systems that help make life-changing support possible for families facing childhood cancer.
Circle of Care is seeking a technology-minded professional with exceptional attention to detail skills to oversee the systems, platforms, and operational processes that power our fundraising efforts. This newly created position is ideal for someone who enjoys solving problems, improving processes, and helping others succeed through smart technology and strong operational support.
If you thrive on organization, data, technology, and making systems work better, we'd love to meet you.
- Position: Development Operations Specialist
- Reports To: Development Manager & Community Partnerships and Engagement Manager
- Status: Full-time, Exempt
- Location: Wilton, Connecticut (office-based)
- Schedule: Monday–Friday with occasional evenings and weekends
- Salary: $60,000–$65,000, commensurate with experience
- Start Date: Open until filled
Founded in 2003, Circle of Care provides practical, emotional, and financial support to families facing childhood cancer throughout Connecticut and neighboring regions. Working alongside pediatric oncology teams at regional children's hospitals, our programs help families navigate the many challenges that exist beyond medical treatment.
Each year, Circle of Care serves more than 275 families through emergency financial assistance, educational programs, peer support, family resources, room makeovers, and other services designed to ease the childhood cancer journey. Since our founding, we have provided more than $6 million in direct assistance to over 4,100 families.
Learn more at www.thecircleofcare.org
The Development Operations Specialist is the operational backbone of Circle of Care's fundraising efforts.
As the owner of our fundraising technology ecosystem, you'll ensure our platforms, databases, reporting, and fundraising systems operate efficiently and accurately. Working closely with the Development Manager and Community Partnerships & Engagement Manager, you'll help transform data into action, streamline fundraising operations, and provide the technology support that allows our team to build stronger relationships with donors and community partners.
This is a newly created role with tremendous opportunity to improve processes, recommend innovations, and help shape the future of fundraising operations at Circle of Care.
- Serve as the operational expert for Bloomerang, GiveSmart, RunSignUp, volunteer management systems, and related fundraising tools.
- Configure, maintain, and optimize fundraising campaigns, events, online giving pages, and peer-to-peer fundraising platforms.
- Recommend and implement platform improvements, system integrations, and operational efficiencies.
- Train and support staff in the effective use of fundraising technologies.
- Maintain accurate donor and constituent records across fundraising systems.
- Coordinate database administration with gift processing to ensure data integrity.
- Develop, generate, and analyze fundraising reports.
- Monitor system performance and improve workflows.
- Administer peer-to-peer fundraising campaigns.
- Support participant registration, team creation, fundraising pages, onboarding communications, and automated email journeys.
- Configure fundraising platforms for events and campaigns.
- Assist with event logistics and on-site support.
- Provide administrative and operational support to department managers.
- Help establish efficient processes across the Development Department.
- Collaborate with Marketing, Programs, Executive Leadership, and volunteers.
What Success Looks Like
- Become the organization's trusted expert on fundraising platforms and development operating systems.
- Ensure fundraising databases remain accurate, organized, and reliable.
- Improve reporting capabilities supporting fundraising decisions.
- Deliver smooth online fundraising experiences.
- Implement meaningful process improvements.
- Three to five years of nonprofit experience focused on CRM management, fundraising operations, database administration, or development operations.
- Strong technology aptitude with CRM and fundraising platforms.
- Excellent organizational and project management skills.
- Ability to manage multiple priorities independently.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and cloud-based business systems.
- Valid driver's license and ability to perform light physical work.
- Bachelor's degree or equivalent experience.
- Experience with Bloomerang, GiveSmart, RunSignUp and other fundraising platforms
- Experience creating reports and fundraising analytics.
- Knowledge of nonprofit fundraising principles.
- Experience supporting peer-to-peer fundraising or events.
- Employer-subsidized medical insurance
- Generous paid time off
- 403(b) retirement plan with employer contribution eligibility after one year
- Professional development funding
At Circle of Care, relationships are at the heart of everything we do. We recognize that the strongest candidates don't always meet every qualification listed. If you're excited about this opportunity and believe your experience would help advance our mission, we encourage you to apply.
Circle of Care is an equal opportunity employer and is committed to fostering a welcoming, inclusive, and respectful workplace. We do not discriminate based on age, disability, race, color, ancestry, national origin, religion, creed, marital status, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by law. We celebrate diverse perspectives and are committed to creating an environment where every employee, volunteer, and community partner feels valued and respected.
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