Development Operations & Events Assistant

Stanfordlivetickets; Palo Alto (CA); On-site; USD 54,000 - 63,000; Full time

Job summary

The Hoover Institution at Stanford University is seeking a full-time Development Assistant to provide administrative and operational support to the Regional Directors of Major Gifts. This role requires initiative, organization, responsiveness, and strong interpersonal skills.

You will help manage calendars, travel, events, donor communications, and data entry in Hoover and Stanford databases, contributing to donor stewardship across multiple regions.

Qualifications

• Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience.
• B.A. degree highly preferred.

Responsibilities

• Provide administrative support for Regional Directors of Major Gifts.
• Schedule and organize complex events and conferences within budget.
• Draft documents, edit correspondence, and maintain content across reports, brochures, social media, and websites.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create reports and spreadsheets using Hoover/Stanford database systems.
• Process financial transactions; monitor and reconcile budget statements.
• Coordinate office moves and minor renovations.

Skills

Administrative skills

Organization

Communication

Customer service

Prioritization

Initiative

Judgment

Attention to detail

Education

High school diploma plus 4 years admin experience

BA degree preferred

Tools

Microsoft Office

Raiser’s Edge/ fundraising software

Job description

The Hoover Institution at Stanford University is seeking a full-time Development Assistant to provide administrative and operational support to the Regional Directors of Major Gifts. This role requires initiative, organization, responsiveness, and strong interpersonal skills.

You will help manage calendars, travel, events, donor communications, and data entry in Hoover and Stanford databases, contributing to donor stewardship across multiple regions.