Development Manager, Grants and Special Projects, HOPA

Association of Fundraising Professionals; Milwaukee (WI); On-site; USD 65,000 - 85,000; Full time

Job summary

Association of Fundraising Professionals in Milwaukee seeks a Development Manager, Grants and Special Projects, to advance fundraising programs and grant initiatives. The role emphasizes managing multiple campaigns, coordinating volunteers, and maintaining donor relations.

The position requires 5+ years in nonprofit development, strong organizational and communication skills, and experience with fundraising platforms.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of progressively responsible experience in nonprofit development, grant writing, fundraising, program management, or related field.
• Experience with grant proposals and donor stewardship.

Responsibilities

• Track fundraising metrics, revenue, and expenses to support decision‑making and efficiency.
• Process campaign vendor invoices with accuracy and timeliness.
• Recruit, coach, and follow up with volunteers for sponsor activations.
• Research funding opportunities and write/submit foundation, corporate, and government proposals.
• Maintain grant calendars, reporting deadlines, budgets, and compliance docs.
• Support strategic projects from planning through implementation and evaluation.
• Collaborate with sponsors and development team to manage special project sponsorships and delivery.
• Prepare proposals, donor communications, and development reports.
• Track pipelines, outcomes, and project progress for leadership.
• Maintain files and sponsor/donor databases to track fundraising efforts.
• Coordinate with volunteers to develop short/long-term special projects.

Skills

Interpersonal skills

Organizational skills

Communications

Time management

Multitasking

Education

Bachelor's degree

Tools

Cvent

Higher Logic

Monday.com

Smartsheet

Office suite

CRM systems

Data entry tools

Job description

Development Manager, Grants and Special Projects

CLIENT ASSOCIATION(s): Hematology/Oncology Pharmacy Association, HOPA
POSITION REPORTS TO: Senior Development Manager
DIRECT REPORTS: None
EMPLOYEE STATUS: Exempt, Full-time (Minimum of 37.5 hours/week) / Non-Exempt, Full-time (37.5 hours per week)
ROLE TYPE/LEVEL: Mid Level (Non-Supervisory) COMPANY OVERVIEW: Executive Director, Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical, health, scientific associations and certifying bodies. Founded in 1962, our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clients—ranging in size from 200 to 21,000 members and certificants and growing. Client budgets range from $250,000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: https://www.execinc.com/about-edi

JOB OVERVIEW:

The Development Manager will support fundraising initiatives and operational efficiency through effective campaign management, grant development, and project coordination. This role requires strong organizational skills, the ability to cultivate relationships with stakeholders, and proficiency in fundraising platforms. The ideal candidate will manage multiple projects, maintain accurate reporting, and ensure successful volunteer coordination to advance HOPA's mission.

POSITION RESPONSIBILITIES (minimum of 37.5 hours/week):

• Track campaign metrics, revenue, and expenses to support informed decision-making and enhance operational efficiency.
• Assist with processing campaign-related vendor invoices, ensuring accuracy, timeliness, and adherence to organizational standards.
• Monitor deliverables and assist in participant and volunteer recruitment, coaching, and follow up with HOPA member volunteers for all sponsor activations.
• Research funding opportunities and develop, write, and submit proposals for foundation, corporate, and government grants.
• Maintain grant calendars, reporting deadlines, budgets, compliance documentation.
• Support strategic projects from planning through implementation and evaluation.
• Collaborate with sponsors, Development Team members, and other stakeholders to oversee HOPA special project sponsorships, contracting, payment, and successful delivery of activation experiences.
• Prepare compelling proposals, reports, donor/funder communications, presentations, and other development communications.
• Track funding pipelines, outcomes, metrics, and project progress for leadership.
• Oversee the maintenance of necessary files and systems to track fundraising efforts and donor relations, including a sponsor and donor database.
• Collaborate with team leaders and designated volunteers to develop and manage short-term and long-term special projects as they arise.
• Perform other duties as assigned.

SKILLS AND QUALIFICATIONS:

Outstanding interpersonal, organizational, and communications skills. Strong organizational and time management skills with attention to detail. Ability to manage multiple tasks and deadlines in a fast-paced environment. Strong interpersonal and communication skills.

EDUCATION/EXPERIENCE:

Bachelor's degree or equivalent combination of education and experience, with 5+ years of progressively responsible experience in nonprofit development, grant writing, fundraising, program management, or a related field. Demonstrated success researching and managing grant proposals, coordinating cross-functional projects, and managing multiple priorities independently. Experience with fundraising and donor management platforms and other tools, including Cvent, Higher Logic, Monday.com, Smartsheet, Office suite, CRM systems, and data entry tools. Familiarity with volunteer coordination and knowledge of nonprofit fundraising best practices and donor stewardship. Experience working with a healthcare organization, medical association, professional society, or other mission-driven organization is preferred.

TRAVEL REQUIRED:

• Travel for up to 7 days per year
• Some evening and weekend work as needed.

WORK ENVIRONMENT:

This is a full-time position located in our office in downtown Milwaukee, WI and a minimum of two (2) days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.

PHYSICAL REQUIREMENTS:

(lifting, packaging, etc.)

Occasional lifting, up to fifty pounds