Development & Grants Manager

The Nancy & David Wolf Holocaust & Humanity Center; Cincinnati (OH); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

PTO 20 days/yr + holidays

SIMPLE IRA with match

Company-paid disability

Museum family pass

Voluntary benefits

Job summary

The Nancy & David Wolf Holocaust & Humanity Center is seeking a Development & Grants Manager to oversee grant writing, management, donor engagement, and daily development operations. This hands-on role works closely with the CEO, COO, and External Engagement leadership in Cincinnati to advance institutional giving and stewardship.

The role balances detailed grant administration with relationship-building, supporting timely acknowledgments, reporting, and donor communications within a growing

Qualifications

• Proven experience in nonprofit fundraising and grant writing.
• Strong grant management expertise and donor engagement skills.
• Experience with donor databases/CRMs (HubSpot a plus).
• Excellent written and verbal communication.
• Able to work independently and cross-functionally.
• Detail-oriented with robust project management.

Responsibilities

• Lead the identification, development, and submission of grant proposals to private and public funders.
• Maintain a robust grants calendar for compliance, reporting, and renewals.
• Collaborate with finance and operations to develop grant budgets and financial reporting.
• Coordinate with program leadership on programmatic impact and grant reporting.
• Manage institutional funder relationships and donor stewardship touchpoints.
• Maintain organized records of applications, agreements, and reporting deadlines.
• Oversee day-to-day donor systems, data entry, pledge tracking, and acknowledgments in HubSpot.
• Ensure data hygiene and timely acknowledgments and reminders.
• Support annual and corporate giving campaigns with the External Affairs team.

Skills

Grant writing

Fundraising

Donor relations

CRM HubSpot

Communication

Organization

Team collaboration

Event coordination

Adaptability

Tools

HubSpot

Job description

The Development & Grants Manager plays a vital cross-functional role in supporting the philanthropic and operational advancement of the Nancy & David Wolf Holocaust & Humanity Center. This role is responsible for overseeing all aspects of grant writing and management, mid-level donor engagement, and daily development operations, working closely with the CEO, COO and operations team, and Director of Strategic External Engagement. The Manager ensures timely execution of donor acknowledgments, data tracking, grant reporting, and supports targeted campaigns and donor stewardship efforts.

This is a hands-on role for a proactive, adaptable team player who thrives on balancing detail-oriented tasks with relationship-building opportunities and is excited to advance both individual and institutional giving within a growing organization.

KEY RESPONSIBILITIES

• Lead the identification, development, and submission of grant proposals to private and public funders.
• Maintain a robust grants calendar to ensure timely compliance, reporting, and renewal efforts.
• Collaborate with finance and operations staff to develop grant budgets, ensure accurate allocations, and support grant-related financial reporting.
• Collaborate with programmatic leadership on delivered programmatic impact and operational reporting on grants.
• Manage institutional funder relationships and ensure stewardship and communication touchpoints.
• Maintain organized records of grant applications, agreements, and reporting deadlines.

Development Operations & Data Integrity

• Monitor the day-to-day donor systems, including data entry, pledge tracking, and acknowledgments in the CRM (HubSpot).
• Oversee development record-keeping and maintain accurate and organized documentation of major gift and grant agreements.
• Partner with the Business Operations & Data Manager to ensure clean, accurate reporting from the CRM and effective use of data in donor communications.
• Ensure accurate and timely execution of acknowledgments and pledge reminders.

Annual & Mid-Level Giving

• Manage a portfolio of mid-level donors (generally in the $360–$10,000 range) with responsibility for cultivation, solicitation, and stewardship as part of larger External Affairs annual planning and giving campaign.
• Work closely with the Director of Strategic External Engagement to support annual and corporate giving campaigns.
• Support parlor meetings, engagement gatherings, and special projects that build donor pipeline and engagement as part of larger External Affairs annual planning and giving campaign.

Legacy Giving

• Serve as the staff lead for legacy giving strategy, including cultivation, tracking, and stewardship.
• Collaborate with the COO and Director of Strategic External Engagement to support and track directed giving campaigns for special projects and strategic priorities.
• Contribute to campaign planning and logistics by managing timelines, pledge records, and reporting.

Team Culture & Flexibility

• Embrace a team-wide culture of collaboration, flexibility, and humility.
• Contribute to an “all hands on deck” approach where no task is too big or too small in service of advancing the mission.
• Demonstrate a commitment to relationship-building, shared leadership, and the strategic use of data to inform action.

QUALIFICATIONS

• Proven experience in nonprofit fundraising, with strong grant writing and management expertise.
• Familiarity and confidence working in donor databases/CRMs (HubSpot experience a plus).
• Strong organizational and project management skills; highly attentive to detail and follow-through.
• Experience cultivating mid-level donors or managing a donor portfolio.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively.
• Demonstrated ability to work well across teams, especially in partnership with marketing/engagement and operations staff.
• Adaptability and a proactive mindset in a dynamic, mission-driven workplace.
• Willingness to work occasional evenings and weekends for events and engagements.

BENEFITS WE OFFER:

• Robust medical, dental and vision insurance, including plans that take $0 from your paycheck
• Company paid Short-Term and Long-Term Disability for employees working 30+ hours per week
• Company paid ID theft protection
• Generous PTO; including 20 days off per year, 6 federal holidays and 3 Jewish holidays
• Complementary Cincinnati Museum Center family pass
• SIMPLE IRA with organization match
• Voluntary lines of coverage such as critical illness, legal, and accident coverage available at employee cost

KEY RESPONSIBILITIES

• Lead the identification, development, and submission of grant proposals to private and public funders.
• Maintain a robust grants calendar to ensure timely compliance, reporting, and renewal efforts.
• Collaborate with finance and operations staff to develop grant budgets, ensure accurate allocations, and support grant-related financial reporting.
• Collaborate with programmatic leadership on delivered programmatic impact and operational reporting on grants.
• Manage institutional funder relationships and ensure stewardship and communication touchpoints.
• Maintain organized records of grant applications, agreements, and reporting deadlines.

Development Operations & Data Integrity

• Manage the day-to-day donor systems, including data entry, pledge tracking, acknowledgments, and invoicing in the CRM (HubSpot).
• Oversee development record-keeping and maintain accurate and organized documentation of major gift and grant agreements.
• Partner with the COO to ensure clean, accurate reporting from the CRM and effective use of data in donor communications.
• Maintain systems for data hygiene and ensure accurate and timely execution of acknowledgments and pledge reminders.
• Collaborate with finance and operations staff to ensure timely and accurate reporting and reconciliation to financial systems.

Annual & Mid-Level Giving

• Manage a portfolio of mid-level donors (generally in the $360–$10,000 range) with responsibility for cultivation, solicitation, and stewardship as part of larger External Affairs annual planning and giving campaign.
• Work closely with the Director of Strategic External Engagement to support annual and corporate giving campaigns.
• Support parlor meetings, engagement gatherings, and special projects that build donor pipeline and engagement as part of larger External Affairs annual planning and giving campaign.

Legacy Giving

• Serve as the staff lead for legacy giving strategy, including cultivation, tracking, and stewardship.
• Collaborate with the COO and Director of Strategic External Engagement to support and track directed giving campaigns for special projects and strategic priorities.
• Contribute to campaign planning and logistics by managing timelines, pledge records, and reporting.

Team Culture & Flexibility

• Embrace a team-wide culture of collaboration, flexibility, and humility.
• Contribute to an “all hands on deck” approach where no task is too big or too small in service of advancing the mission.
• Demonstrate a commitment to relationship-building, shared leadership, and the strategic use of data to inform action.

QUALIFICATIONS

• Proven experience in nonprofit fundraising, with strong grant writing and management expertise.
• Familiarity and confidence working in donor databases/CRMs (HubSpot experience a plus).
• Strong organizational and project management skills; highly attentive to detail and follow-through.
• Experience cultivating mid-level donors or managing a donor portfolio.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively.
• Demonstrated ability to work well across teams, especially in partnership with marketing/engagement and operations staff.
• Adaptability and a proactive mindset in a dynamic, mission-driven workplace.
• Willingness to work occasional evenings and weekends for events and engagements.