Development Data & Fundraising Coordinator (Part-Time)

Bainbridge Island Museum of Art; Bainbridge Island (WA); On-site; USD 30,000 - 37,000; Part time

Benefits offered by this job

Employee Assistance Program

Sick Leave

403(b) retirement

Museum membership

Employee discounts

Travel stipend

Job summary

The Bainbridge Island Museum of Art seeks a Development Administrative Coordinator. This part‑time role (32 hours weekly) focuses on Salesforce data integrity, memberships, donations, and reporting, reporting to the Development Director.

The role supports annual fundraising and BASH activities, collaborates with Finance, and handles donor communications. Flexible evenings/weekends are required to support events and initiatives.

Qualifications

• Bachelor's degree and one year of database administration experience, or equivalent education/experience with two years in database administration.
• Proficiency with CRM databases (preferably Salesforce).
• Experience with data hygiene practices, cleansing, purging, and de-duplicating.
• Ability to learn complex data management systems and procedures.
• Excellent written and verbal communication skills, including computer skills.
• Proficiency with Microsoft Office Suite.
• Experience in reporting, dashboards, and KPI understanding.
• Ability to work professionally with donors and the public.

Responsibilities

• Manage Salesforce data integrity and regular data hygiene tasks.
• Process memberships and donations weekly, including grants and sponsorships.
• Enter data for major fundraising initiatives and events.
• Upload annual auction data to Salesforce post‑event.
• Coordinate monthly reconciliation with Finance and Accounting systems.
• Support Salesforce onboarding and migrations as needed.
• Manage the BIMA Grant Tracker and related communications.
• Coordinate sponsorship packets, invoices and communications with Marketing.
• Assist with BASH non‑art procurement and related activities.
• Occasionally assist at Development and Museum events.
• Other duties as assigned.

Skills

Salesforce CRM

Data hygiene

Report/dashboard building

Microsoft Office

Communication skills

Donor/fundraising experience

Ability to learn systems

Team collaboration

Education

Bachelor's degree

Equivalent education/experience

Two+ years database administration experience

Tools

Salesforce

Job description

The Bainbridge Island Museum of Art seeks a Development Administrative Coordinator. This part‑time role (32 hours weekly) focuses on Salesforce data integrity, memberships, donations, and reporting, reporting to the Development Director.

The role supports annual fundraising and BASH activities, collaborates with Finance, and handles donor communications. Flexible evenings/weekends are required to support events and initiatives.