Development CoordinatorAdmin Assistant

NDSU Foundation; Fargo (ND); Hybrid; USD 24,796 - 33,062; Full time

Job summary

The North Dakota State University Foundation is seeking a Development Coordinator Admin Assistant to join our growing team in Fargo. This full-time non-exempt position supports administrative tasks and donor relations, contributing to our mission through collaboration and stewardship.

Ideal candidates will have strong organizational skills, at least a high school diploma and 2+ years of related experience, proficiency with Microsoft Office, and the ability to manage multiple projects with

Qualifications

• High School Diploma or equivalent.
• 2+ years of related administrative support experience.
• Strong time management and organizational skills.
• Ability to work independently and in a team.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Set priorities and manage a work schedule to track progress toward goals.
• Operate a computer and software (Outlook, Word, Excel).
• Maintain files and prepare reports.
• Handle multiple tasks and meet deadlines.
• Establish positive working relationships with internal and external stakeholders.
• Maintain confidentiality and exercise good judgment.
• Communicate clearly in writing and verbally.
• Show up with reliable attendance and support Foundation mission.

Skills

Time management

Attention to detail

Independent work

Communication

Education

High School Diploma or equivalent

Associate degree or higher

Tools

Microsoft Office Suite

CRM software (Salesforce)

Job description

Location: Fargo, ND

Job Id:221

# of Openings:1

The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for a Development Coordinator Admin Assistant, full-time non-exempt (hourly) position. This is a great opportunity for someone earlier in their administrative support career.

The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work, are inspired by our mission, love to collaborate with your colleagues, and are ambitious to develop as a professional, we welcome you to apply.

Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, plus elective dental and vision plans.

This position may be eligible for hybrid work following a period of onboarding.

This position will remain open until filled.

Essential Functions:

• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
• Efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.)
• Maintain files accurately, in paper and in software programs
• Maintain records and prepare reports
• Handle multiple tasks simultaneously
• Plan, prioritize and meet deadlines

• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
• Interact in an effective and appropriate manner with diverse populations, internal staff, University community and the public

• Work cooperatively and effectively with others to identify and resolve problems and make decisions that enhance organizational effectiveness.
• Maintain confidentiality of records and information
• Display excellent judgment and decision making
• Follow through on projects with little supervision

• Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Model prompt and reliable attendance.
• Demonstrate support of Foundation mission and beliefs.

Minimum Qualifications:

• High School Diploma or equivalent
• Minimum 2+ years of related experience and/or education in administrative support functions
• Ability to handle multiple projects and possess excellent time management and organizational skills
• Ability to work independently as well as part of a team
• Strong attention to detail and accuracy
• Proficiency with technology including Microsoft Office Suite (Word, Excel, Outlook)

Preferred Qualifications:

• Associates degree or higher
• 5+ years of related experience as an administrative professional
• Previous experience with CRM software such as Salesforce, or other similar system
• Previous experience in a higher education or nonprofit setting

Physical and Mental Demands:

Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position, move about the office, determine what others have said or written, critical thinking and converse with others and exchange accurate information. Regularly required to sit, stand, bend, reach, and move about the office and within the community. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving objects. Occasionally required to move, raise, reach and/or retrieve binders, books, boxes, and files up to ten (10) pounds.

The position description is not intended to be an all-inclusive list of job responsibilities, duties, and requirements: but to describe the standard level of work being performed. Employees may be required to perform other duties as assigned or as required by the needs of the business. The NDSU Foundation reserves the right to add or change the duties of the position at any time. The NDSU Foundation does not discriminate on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, status as a U.S. veteran, or participation in lawful activity off the employer's premises, as applicable.