Development Coordinator (Hybrid)

Air & Space Forces Assoc; Arlington (VA); Hybrid; USD 53,000 - 60,000; Full time

Job summary

Air & Space Forces Association seeks a Development Coordinator to support its fundraising program with precise donation processing, donor records management, and timely acknowledgments. You will work closely with the VP of Philanthropy and the development team to advance donor stewardship and annual giving campaigns.

The role emphasizes data accuracy in Salesforce, prospect research, and coordinating communications for donors and prospects.

Qualifications

• Bachelor’s degree in business, communications, nonprofit management or related field.
• 1–2 years of related nonprofit fundraising experience.
• Experience with donor databases and donor communications preferred.

Responsibilities

• Donation Entry and Database Management: Process donations and maintain donor records in CRM.
• Donor Acknowledgement and Stewardship: Prepare acknowledgments and tax receipts; ensure positive donor experience.
• Prospect Research: Conduct research on individuals, foundations, and corporations for development staff.
• Development Operations: Assist with data prep for campaigns and general admin support.

Skills

Donor data entry

Donor stewardship

Prospect research

CRM administration (Salesforce)

Microsoft Office

Education

Bachelor's degree

Tools

Salesforce

Job description

Salary Range: $53,440.00 To $60,120.00 Annually

COMPENSATION:

We offer a generous employee benefits package in addition to cash compensation. Our hiring range for this role is $25.69-$28.90 hourly, equivalent to an annual range of $53,440-$60,120.

JOB SUMMARY:

The Development Coordinator provides essential administrative and operational support for the Air & Space Forces Association’s fundraising program. This position is responsible for processing donations, preparing donor acknowledgements, maintaining accurate donor records, and conducting prospect research to support annual fundraising efforts. The ideal candidate is highly organized, detail-oriented, and committed to delivering outstanding donor stewardship while supporting the organization's mission. This position is an excellent introduction to nonprofit fundraising, and a successful candidate will be provided with learning and growth opportunities as core competencies are met. This position will report to the VP, Philanthropy and works closely with the entire development team.

ESSENTIAL FUNCTIONS:

Donation Entry and Database Management (25%):

• Process donations accurately and in a timely manner
• Enter and maintain donor and gift information in Salesforce (AFA’s CRM)
• Ensure data integrity by updating donor records, contact information, and giving history
• Generate reports related to fundraising activities and donor giving
• Reconcile gift records with finance staff as needed
• Recommend development process modifications to improve gift entry and reporting processes as needed

Donor Acknowledgement and Stewardship (25%):

• Write and facilitate timely gift acknowledgment letters, new donor welcome packets, and tax receipts
• Personalize correspondence to ensure a positive donor experience
• Serve as an initial point of contact for members, donors, and stakeholders
• Assist with donor recognition and stewardship activities

Prospect Research (25%):

• Conduct prospect research on individuals, foundations, and corporations using publicly available resources and paid research tools
• Prepare prospect profiles and briefing materials for development staff and organizational leadership
• Assist in identifying new donor prospects and qualify existing donors for cultivation and solicitation

Development Operations (25%):

• Assist with data and list preparation to support annual fund campaigns and special appeals through direct mail, email, social media, and web
• Provide department administrative support and perform other duties as assigned

JOB QUALIFICATIONS:

Education and Experience Required:

• Bachelor’s degree in business, communications, nonprofit management or related field
• 1-2 Years of related experience

Knowledge, Skills, and Abilities Preferred:

• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication with a customer service mindsetcommentary.

Technical Experience Preferred:

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Salesforce or other CRM administration experience

WORKING CONDITIONS:

• Works out of Air & Space Force Association’s headquarters in Arlington, VA.
• Typical weekly office schedule is hybrid, requiring three eight-hour days in the office each week with two telework days.
• Operates in a professional office environment with occasional travel to local events.
• Routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.
• Must be able to work overtime and travel as needed.

Physical Demands:

The position requires sedentary work (sitting most of the time with no adverse environmental exposure) and occasional exertion of up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. The position also includes the following physical requirements:

• Movement: The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and may require travel to event locations and movement in varied locations.
• The employee in this position needs to be able to operate a computer and other office productivity machinery such as a copy machine and printer.
• The employee is required to communicate and hold verbal conversations with others by means of the spoken word. Employee must be able to exchange accurate information in these situations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.