Development Coordinator (Hybrid)

Air & Space Forces Association; Arlington (VA); Hybrid; USD 73,619,000 - 82,821,000; Full time

Job summary

Air & Space Forces Association is seeking a Development Coordinator to provide administrative support for fundraising. You will process donations, maintain donor records in Salesforce, and prepare acknowledgments to ensure timely donor stewardship.

The role also involves prospect research and coordinating development operations to support annual campaigns. Ideal candidates are highly organized with excellent written and verbal communication, and a commitment to confidentiality.

Qualifications

• Bachelor's degree or 1-2 years related experience.
• Strong organizational and communication skills.
• Commitment to confidentiality and integrity.

Responsibilities

• Process donations and maintain donor records in Salesforce.
• Prepare donor acknowledgements and tax receipts.
• Conduct prospect research and prepare briefing materials for staff.
• Support fundraising campaigns through data and list preparation.
• Assist with donor recognition and stewardship activities.

Skills

Organization

Attention to detail

Communication

Confidentiality

Problem solving

Teamwork

Education

Bachelor's degree in Business/Communications/Nonprofit Management or related field

1-2 years related experience

Tools

Microsoft Office Suite

Salesforce CRM

Job description

We offer a generous employee benefits package in addition to cash compensation. Our hiring range for this role is $25.69-$28.90 hourly, equivalent to an annual range of $53,440-$60,120. More experienced candidates are invited to apply and are encouraged to include their salary requirements with their application. Applicants are also asked to include a cover letter along with a resume.

JOB SUMMARY:

The Development Coordinator provides essential administrative and operational support for the Air & Space Forces Association's fundraising program. This position is responsible for processing donations, preparing donor acknowledgements, maintaining accurate donor records, and conducting prospect research to support annual fundraising efforts. The ideal candidate is highly organized, detail-oriented, and committed to delivering outstanding donor stewardship while supporting the organization's mission. This position is an excellent introduction to nonprofit fundraising, and a successful candidate will be provided with learning and growth opportunities as core competencies are met. This position will report to the VP, Philanthropy and works closely with the entire development team.

ESSENTIAL FUNCTIONS:

Donation Entry and Database Management (25%):

• Process donations accurately and in a timely manner
• Enter and maintain donor and gift information in Salesforce (AFA's CRM)
• Ensure data integrity by updating donor records, contact information, and giving history
• Generate reports related to fundraising activities and donor giving
• Reconcile gift records with finance staff as needed
• Recommend development process modifications to improve gift entry and reporting processes as needed

Donor Acknowledgement and Stewardship (25%):

• Write and facilitate timely gift acknowledgment letters, new donor welcome packets, and tax receipts
• Personalize correspondence to ensure a positive donor experience
• Serve as an initial point of contact for members, donors, and stakeholders
• Assist with donor recognition and stewardship activities

Prospect Research (25%)

• Conduct prospect research on individuals, foundations, and corporations using publicly available resources and paid research tools
• Prepare prospect profiles and briefing materials for development staff and organizational leadership

Assist in identifying new donor prospects and qualify existing donors for cultivation and solicitation

Development Operations (25%)

• Assist with data and list preparation to support annual fund campaigns and special appeals through direct mail, email, social media, and web
• Provide department administrative support and perform other duties as assigned

JOB QUALIFICATIONS:

Education and Experience Required:

• Bachelor's degree in business, communications, nonprofit management or related field
• OR
• 1-2 Years of related experience

Knowledge, Skills, and Abilities Preferred:

• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication with a customer service mindset
• Critical thinking with the ability to synthesize information
• Commitment to act with integrity, professionalism, and confidentiality
• A proactive and problem-solving mindset
• Ability to work on independent projects and as a member of a team
• Commitment to the mission of AFA

Technical Experience Preferred:

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Salesforce or other CRM administration experience

WORKING CONDITIONS:

• Works out of Air & Space Force Association's headquarters in Arlington, VA.
• Typical weekly office schedule is hybrid, requiring three eight-hour days in the office each week with two telework days.
• Operates in a professional office environment with occasional travel to local events.
• Routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.
• Must be able to work overtime and travel as needed.

Physical Demands:

The position requires sedentary work (sitting most of the time with no adverse environmental exposure) and occasional exertion of up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. The position also includes the following physical requirements:

• Movement: The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and may require travel to event locations and movement in varied locations.
• The employee in this position needs to be able to operate a computer and other office productivity machinery such as a copy machine and printer.
• The employee is required to communicate and hold verbal conversations with others by means of the spoken word. Employee must be able to exchange accurate information in these situations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.