Development Coordinator

Tech9; Seattle (WA); On-site; USD 55,000 - 58,000; Full time

Benefits offered by this job

Medical

Dental

Vision

HSA

FSA

Sick leave

Paid holidays

Job summary

SIFF seeks a Development Coordinator to support fundraising activities, donor engagement, and event logistics. You will handle gift entry, acknowledgments, and donor communications while collaborating across teams to meet fundraising goals.

Two+ years nonprofit experience is preferred; strong data skills and customer service mindset are essential for interacting with donors and staff.

Qualifications

• High School diploma or equivalent required; Bachelor’s degree preferred.
• 2+ years in non-profit fundraising or events is preferred.
• Strong attention to detail, data entry and time management skills.
• Excellent verbal and written communications skills.
• Ability to provide high-level customer service with diverse constituencies.
• Enjoys data work and efficiency.

Responsibilities

• Donor and member stewardship, gift processing and acknowledgement.
• Support proposals, grants, and reporting as needed.
• Coordinate events and engagement activities to cultivate giving.
• Maintain donor webpages and manage communications inboxes.
• Collaborate across departments on campaigns and mailings.

Skills

Attention to detail

Verbal communication

Written communication

Customer service

Data entry

Time management

CRM experience

Office suites

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

CRM software

Ticketing systems

Donor database

Job description

About UsOur MissionSIFF is a Seattle-based arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education.At SIFF We Value… Partnership, Sustainability, Curiosity, Inclusion, CourageDiversity, Equity, Inclusion and Social JusticeSIFF is committed to being an anti-racist and anti-oppression organization. We strive to provide an environment that encourages inclusive experiences for all our audiences, volunteers, artists, staff, and greater community. To create inclusivity and belonging, SIFF expects everyone participating in our events to uphold and embrace this commitment.SIFF has a stated commitment Racial Equity and Social Justice (RESJ)We believe that our mission-centered work to create and share space for community bears a responsibility to be fiercely inclusive of communities that have long been systematically marginalized and excluded. We are dedicated to improving racial equity within our organization and our community. Our strategic commitment means that we approach our work through an RESJ “lens,” to ensure we are centering RESJ principles through our work.About the PositionThe Development Coordinator will work closely with members of the Development team to provide support in fundraising activities, donor and member engagement, and event coordination to support SIFF’s fundraising goals. Duties include coordination of donor stewardship and engagement, benefit fulfillment, annual giving campaigns, and event logistics in order to provide meaningful experiences for donors and members. This role works collaboratively across departments and handles sensitive donor and gift information requiring adherence to strict confidentiality.Reports To: Director of AdvancementCompensation: $26.44 - $27.88 per hour (USD)Primary ResponsibilitiesAdministrative Responsibilities (25%)Ensure a timely and accurate gift entry and acknowledgment process for all gifts and memberships, including documentation and follow up of verbal and written pledges.Prepare and send prompt acknowledgement letters by preparing data, merging, customizing language, printing, distributing for signatures, documenting in database, and mailing. Maintain accurate and complete information in the CRM.Work with Finance staff to ensure that all contributions - including all types of individual gifts, memberships, sponsorships, and grants - are received, entered, and accurately tracked by both Development and Finance.Assist in drafting contracts, acquiring signatures, maintaining organization, recording/updating information in the database and invoicing.Provide support with proposals, grant requests, and reporting as needed.Donor & Member Communications (25%)Coordinate, build and send member and donor emailsSupport the membership renewals and benefit fulfillment processSupport physical mailing projects, including membership and annual giving campaignsWork collaboratively with the Marketing and Communications department on the administration of promotional materials, mailings, and community outreach projects.Maintain and/or create content on all donor-related web pages of the SIFF website.Communicate with members and donors by phone, email, in-person, including management of SIFF Membership and SIFF Giving email inboxes, answering incoming questions and providing assistance or asking for help with solutions when neededProvide excellent customer service and support to SIFF donors, sponsors, members, and patrons.Stewardship, Events, and Pipeline Development (50%)Assist with the implementation of a portfolio management system and appropriate stewardship, cultivation, and engagement supportAssist with researching, building, and maintaining donor and prospect lists and profiles.Prepare solicitation lists for annual giving and membership campaigns, and coordinate data needs for email and direct mail efforts.Coordinate logistics of events and experiences designed to cultivate and steward giving, including annual Marquee Gala, Talking Pictures, Salons, receptions and other events, including the management of invitation and guest lists, materials, and event detailsConduct fulfillment of sponsor ticketing, sponsor branding (i.e. ad and logo placements) in SIFF publications and marketing materialsQualificationsHigh School diploma or equivalent required; Bachelor’s degree, preferred.2 or more years prior experience in non-profit fundraising or events, with knowledge of development best practices, is preferred.Strong attention to detail, data entry and time management skills.Excellent verbal and written communications skills. Enjoys and excels at providing high-level customer service and working effectively with diverse constituencies including SIFF staff, donors, members, and patrons.Enjoys working with data and has a mindset geared toward efficiency and accuracy.Self-motivated, ability to work independently, problem solve, and actively seek assistance when needed. Also able to collaborate in a team setting.Highly organized with the ability to manage multiple projects simultaneously.Ability to interpret a variety of oral and written instructions.Experience with CRM, ticketing, and/or donor database software required. Proficiency in productivity and office suites, knowledge of project management software, and familiarity with online research preferred.To Be Considered For This RolePlease apply onlineAttach your resumeAttach a cover letter stating why you’re interested in working at SIFF and how your experience qualifies you to be successful in the roleAll attachments preferred in PDF formatAAP/EEO Statement: SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, HSA, FSA, sick leave, and paid holidays.E04JI8001sq9409al12