Development Coordinator

University of Utah; Salt Lake City (UT); Presencial; USD 42.000 - 45.000; Jornada completa

Descripción de la vacante

The Utah Museum of Fine Arts (UMFA) on the University of Utah campus seeks a Development Coordinator to manage membership operations, gift processing, donor databases, acknowledgments, and fundraising event logistics. The role emphasizes accuracy, customer service, and collaborative support for development activities.

Ideal candidates are highly organized, detail-oriented, and capable of building positive relationships with members, donors, and university colleagues while supporting a broad

Formación

• Bachelor's degree or equivalent with related work experience.
• Experience in administrative coordination, customer service, and database management.
• Strong organization, attention to detail, and ability to handle confidential information.
• Proficiency with office software and willingness to learn a CRM/database system.

Responsabilidades

• Manage daily administration of the development department and membership program.
• Process charitable gifts, memberships, pledges, and related transactions.
• Maintain donor and member records and ensure data integrity.
• Coordinate gift acknowledgements, reminders, and donor communications.
• Prepare reports and assist with revenue tracking and reconciliation.
• Coordinate events, including the Museum Gala, and related logistics.
• Support donor recognition and stewardship activities.
• Assist with membership retention, acquisition, and outreach.

Conocimientos

Administrative coordination

Customer service

Database management

Membership services

Financial transactions

Record keeping

Written & verbal communication

Confidential data handling

Educación

Bachelor's degree or equivalency

Master's degree or equivalency

Herramientas

Raiser's Edge

Salesforce

CRM systems

Microsoft Office

Descripción del empleo

Development Coordinator

Job Summary

The Utah Museum of Fine Arts (UMFA), located on the University ofUtah campus in the Marcia and John Price Museum Building, is hometo a diverse collection of art spanning ancient throughcontemporary works from around the world. Established in 1951 andaccredited by the American Alliance of Museums, the UMFA inspirescritical dialogue and illuminates the role of art in our lives.Through its collections, exhibitions, and educational programs, theMuseum connects people with art, encourages new perspectives, andserves communities across campus, the Wasatch Front, and thebroader region.

The Development Coordinator supports the day-to-day operations ofthe UMFA Development Department, with primary responsibility formembership administration, gift processing, donor databasemanagement, acknowledgements, reporting, and fundraising eventlogistics.

Working closely with the Director of Development and DonorEngagement Manager, this position maintains accurate donor andmember records, provides responsive and welcoming customer service,and coordinates the administrative and logistical details thatsupport fundraising, stewardship, and member engagement. The idealcandidate is highly organized, detail-oriented, collaborative, andcommitted to building positive relationships with the Museum'smembers, donors, and community supporters.

Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu

The department may choose to hire at any of the below joblevels and associated pay rates based on their business need andbudget.

Responsibilities

• Manage the day-to-day administration of the UMFA developmentdepartment and membership program, including membership processing,renewals, benefit fulfillment, member communications, and customerservice.
• Process and document charitable gifts, memberships,sponsorships, pledges, matching gifts, and related transactionsaccurately and in a timely manner.
• Maintain accurate donor, member, prospect, and sponsor recordsin the Museum's database, ensuring data integrity and organizeddocumentation.
• Coordinate gift acknowledgements, pledge reminders, and otherdonor and member correspondence.
• Prepare membership, fundraising, and participation reports andassist with revenue tracking and reconciliation in collaborationwith Museum and University Advancement colleagues.
• Coordinate the administrative and logistical aspects offundraising, donor, and member events, including the MuseumGala.
• Support donor recognition, stewardship activities, andsponsorship benefit fulfillment to ensure donors and sponsorsreceive appropriate acknowledgement and benefits.
• Support membership retention, acquisition, and upgrade effortsthrough coordinated communications, outreach, and fulfillment.
• Coordinate mailing lists, distribution, and fulfillment for theUMFA Quarterly publication and other Development communications inpartnership with colleagues.
• Provide administrative support for Development operations,departmental projects, and fundraising initiatives.
• Work collaboratively with UMFA departments and UniversityAdvancement colleagues to support effective Development operationsand a positive experience for members and donors. Supportadditional departmental initiatives and special projects asassigned.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher educationcan be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).

• Requires a bachelor's (or equivalency) with up to 2 years ofdirectly related work experience or a master's (or equivalency)degree.
• Demonstrated experience in administrative coordination,customer service, database management, membership services,financial transactions, or a related field.
• Strong organizational skills and attention to detail, with theability to maintain accurate records and manage multiplepriorities.
• Strong written and verbal communication skills, including theability to respond professionally and helpfully to member and donorinquiries.Demonstrated ability to handle confidential information,exercise sound judgment, and work collaboratively withcolleagues.
• Proficiency with standard office software and the ability tolearn database systems and other departmental technology.

Preferred Qualifications

• Experience in fundraising operations, membershipadministration, gift processing, donor relations, or nonprofitadministration.
• Experience working with a CRM system, donor database, ormembership database.
• Experience with financial tracking, transaction processing,record reconciliation, or reporting.
• Experience coordinating events, registrations, mailings, orother logistical activities.
• Experience with Raiser's Edge, Salesforce, or similar databasesystems

Preferences

• Passion for the arts and an appreciation for the role museumsplay in a community and university campus.
• Exceptional organizational skills and attention to detail.
• Demonstrated customer service experience and a commitment toproviding welcoming, responsive service.
• Ability to manage multiple priorities while maintainingaccuracy and meeting deadlines.
• Strong written and verbal communication skills.
• Experience working with databases, CRM systems, or recordmanagement systems.
• Experience processing transactions or maintaining financialrecords, memberships, or donations.
• Experience supporting events, registrations, or hospitalityoperations.
• Proficiency with Microsoft Office and Outlook.
• Experience with Raiser's Edge, Salesforce, or similar databasesystems preferred, or the willingness and ability to learn acomplex database system.
• Ability to maintain confidentiality and exercise soundjudgment.
• Positive attitude, strong follow-through, and willingness tocollaborate with others.

Requisition Number:

PRN46626B

Full Time or Part Time?

Full Time

Department:

00073 - Utah Museum of Fine Arts

Location:

Campus

Pay Rate Range:

$42,000 - $45,000

Close Date:

01/29/2027