Development Coordinator

Rice University; Houston (TX); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Rice University in Houston, TX seeks a Development Coordinator to provide administrative and program support for the Parent and Family Philanthropy team within Development and Alumni Relations. The role includes scheduling meetings, expense reports, document preparation, data entry, and assisting gift officers with donor reports and briefings.

The ideal candidate demonstrates professionalism, strong organizational and communication skills, and comfort with multiple software tools.

Qualifications

• High school diploma or equivalent is not listed; the minimum requirements specify 2+ years in an administrative position with interaction with staff and leadership.
• Bachelor's degree is preferred.
• Experience with fundraising environments in educational or nonprofit organizations is preferred.

Responsibilities

• Generates routine communications and coordinates the production and distribution of documents such as presentations, reports, brochures, displays, and briefing materials.
• Plans and manages calendars, including resolving scheduling conflicts.
• Processes and monitors financial transactions, including researching and resolving discrepancies.
• Assists with preparing materials for Parent and Family Philanthropy events and provides on-site event support and coordination.
• Coordinates with the Development Research and Analysis team regarding data requests and reporting needs.
• Performs other duties as assigned.

Skills

Office software

Microsoft Office Suite

Attention to detail

Organization

Verbal communication

Written communication

Customer service

Multitasking

Education

Bachelor's degree

Tools

Blackbaud CRM

Oracle

Workday

Windows environment

Job description

Job Description

Reporting to the Senior Director of Parent and Family Philanthropy, the Development Coordinator provides overall administrative and program support to the Parent and Family Philanthropy team within the Development and Alumni Relations division. This position is responsible for scheduling meetings, submitting expense reports, preparing documents and presentations, and managing data entry. In addition, the incumbent supports gift officers in their work with donors by compiling reports, preparing meeting briefings, and assisting with other donor-related activities. The Development Coordinator works closely with teams across the Development and Alumni Relations division, as well as with campus partners, to achieve the goals of the Parent and Family Philanthropy program.

Job Description

Reporting to the Senior Director of Parent and Family Philanthropy, the Development Coordinator provides overall administrative and program support to the Parent and Family Philanthropy team within the Development and Alumni Relations division. This position is responsible for scheduling meetings, submitting expense reports, preparing documents and presentations, and managing data entry. In addition, the incumbent supports gift officers in their work with donors by compiling reports, preparing meeting briefings, and assisting with other donor-related activities. The Development Coordinator works closely with teams across the Development and Alumni Relations division, as well as with campus partners, to achieve the goals of the Parent and Family Philanthropy program.

Ideal Candidate Statement

The ideal candidate is a self-starter who demonstrates professionalism and possesses excellent organizational, interpersonal, and time-management skills, as well as strong attention to detail, writing ability, software proficiency, and a team-oriented approach to success.

Workplace Requirements

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change.

Minimum Requirements

• High school diploma or equivalent
• Two or more (2+) years of experience in an administrative position, with extensive professional interaction with staff and leadership at all levels, both internal and external to an organization

Skills

• Proficient computer skills and demonstrated experience with office software and email applications
• Proficiency in Microsoft Office Suite
• Demonstrated success in following through and completing routine tasks
• Advanced organizational skills and attention to detail
• Advanced verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multitask

Preferences

• Bachelor's degree
• 3+ years of related experience
• Experience in a fundraising environment within an educational or nonprofit organization
• High level of maturity and emotional intelligence, with the ability to exercise sound judgment
• Ability to handle sensitive and confidential information appropriately and tactfully
• Familiarity with fundraising database software and recordkeeping practices
• Detail-oriented, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Creativity, motivation, and strong problem-solving skills
• Experience with Blackbaud CRM or another advancement database system
• Experience working in a Windows environment
• Ability to adapt to different software applications
• Familiarity with ERP systems (Oracle, Workday, etc.)
• Experience with online accounting systems and transaction processing

Essential Functions

• Generates routine communications and coordinates the production (formatting, copying, etc.) and distribution of documents such as presentations, reports, brochures, displays, and briefing materials
• Plans and manages calendars, including resolving scheduling conflicts
• Processes and monitors financial transactions, including researching and resolving discrepancies
• Assists with preparing materials for Parent and Family Philanthropy events and provides on-site event support and coordination
• Coordinates with the Development Research and Analysis team regarding data requests and reporting needs
• Performs other duties as assigned

Additional Functions

• Assists with maintaining accurate parent information in OwlConnect, supporting Parent Council record management and coordinating parent donor engagement efforts
• Serves as a liaison with teams across Development and Alumni Relations and with campus partners
• Oversees special projects as assigned
• Works in an open-office environment

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [e-mail] for support.
If you have any additional questions, please email us at [e-mail] . Thank you for your interest in employment with Rice University.