College Coordinator

Rice University; Houston (TX); On-site; USD 46,000 - 48,000; Full time

Job summary

Rice University’s Jones College seeks a College Coordinator to serve as the administrative lead for the college, ensuring smooth day-to-day operations and collaboration with the magisters. You’ll manage the office, budgets, and assist in planning college-wide events and programming.

The ideal candidate is well-organized, communicates effectively, mentors student leaders, and implements administrative processes while guiding students in a supportive, independent manner.

Qualifications

• Bachelor's degree required.
• 1+ years of experience in a business office or university department setting.
• Knowledge of FERPA and Title IX preferred.

Responsibilities

• Supports department mission, vision, and goals.
• Assists in developing and executing programming and outreach for student leaders and campus.
• Coordinates leadership development programming for student leaders.
• Responsible for logistics and marketing related to areas of responsibility.
• Implements, administers, and evaluates day-to-day business and administrative activities of the college.
• Assists in managing unit budgets and monitors expenditures, including student accounts.

Skills

Budget management

Communication skills

Mentoring students

Organizational skills

Administrative processes

Education

Bachelor's degree

Tools

Banner

Google Docs

Box

Adobe Sign

Oracle systems

Job description

Job Description

Position Summary

The College Coordinator plays a pivotal role as the administrative lead for Jones College, one of twelve undergraduate residential colleges at Rice University. The College Coordinator collaborates closely with the Jones College magister(s) to ensure the seamless day-to-day operations of the college. Reporting to the college magister and with a secondary reporting line to the assistant dean in the Division of Student Life and Undergraduate Affairs, the Coordinator is responsible for managing Jones College’s office, overseeing the college budget, and actively contributing to the planning and execution of college-wide events and programming.

Ideal Candidate Statement

The Jones College Coordinator provides a safe and welcoming environment for students and core team members. The Coordinator will oversee the college’s day-to-day operations and monitor several budgets while coordinating events throughout the year. The ideal College Coordinator is well-organized and comfortable implementing administrative processes, tracking expenses, and using spreadsheets. The ideal candidate will have excellent communication skills and experience mentoring students and college core team members on administrative processes that support the college's operations. As a self-starter, the Coordinator will guide students in a supportive manner without directly managing them.

Workplace Requirements

This benefits-eligible position is full-time at 40 hours per week, Monday through Friday, with occasional after-hours and weekend work to support events, training, and meetings as needed by the college.

Workplace Location

This position is exclusively on-site, requiring all duties to be performed in person at Jones College at Rice University. Rice policy 440, work arrangements may be subject to change.

Hiring Range

$46,000 - $47,500 annually, contingent upon experience and qualifications. *Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements

• Bachelor's degree
  • In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
• 1+ years of experience in a business office or university department setting
  • In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Preferences

• One year or more of related student services or administrative office experience
• Experience working with college students
• Rice University experience
• Knowledge of a university setting and its associated terminology
• Knowledge of FERPA and Title IX
• Experience with Banner, Google Docs, Box, Adobe Sign, and Oracle systems

Essential Functions

• Supports department and area mission, vision, and goals
• Assists in the development, planning, and implementation of programming and outreach for student leaders and the campus community
• Coordinates leadership development programming for student leaders
• Responsible for logistics and marketing related to areas of responsibility
• Implements, administers, and evaluates the day-to-day business and administrative activities of the college
• Assists in managing unit budgets and monitors and approves expenditures, including serving as the line manager for student accounts and as a delegate for magister expenses
• Provides guidance to students on a range of issues to assist them in making appropriate choices and decisions and directs them to the appropriate university resources
• Documents and assesses area functions on a regular basis
• Contributes to the development of marketing materials and strategies and assists in planning and developing programming activities, outreach functions, events, and fundraising efforts
• Performs all other duties as assigned

Additional Functions

• Manages the college office, including receiving, processing, and distributing mail
• Guides student leaders to nurture independence in the experiential learning environment
• Assists the college magisters and core team members with crisis management related to student well-being, inclement weather, college functions, and other situations
• Assists in the housing process at the college in collaboration with the college magister, student leadership, and Housing, Dining, and Hospitality Services

Rice University HR | Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [e-mail] for support.

If you have any additional questions, please email us at [e-mail]. Thank you for your interest in employment with Rice University.