Development Associate (Hybrid)

Mayo Clinic; Rochester (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Mayo Clinic in Rochester, MN is seeking a Development Associate to support Creative Design, Stewardship & Recognition, and Communications teams. The role handles administrative and operational workflows, data-entry integrity, dashboards, and timely completion of priorities.

This position is not eligible for sponsorship; Mayo Clinic does not sponsor or transfer visas. Within established guidelines, you will resolve routine issues, support workflow improvements, and assist with the adoption of

Qualifications

• Supports administrative and operational workflows and activities.
• Provides documentation, data-entry integrity, and dashboard support.
• Facilitates timely completion of shared priorities and workflow handoffs.

Responsibilities

• Monitor timelines, dependencies, approvals, and outstanding actions; provide proactive follow-up to support timely workflow completion.
• Maintain CRM and departmental information associated with assigned workflows, ensuring records are accurate, complete, current, and consistent across approved systems.
• Prepare and review reports, lists, data extracts, and tracking resources for accuracy and completeness, research routine discrepancies, and coordinate corrections with appropriate stakeholders.
• Support impact reporting, stewardship, recognition, naming, communications, and creative-design activities by coordinating required information, documentation, and operational steps.
• Support for recognition gift fulfillment, inventory tracking, shipment status, documentation, and related stakeholder communication.
• Maintain calendars, records, electronic files, media, and operational resources within approved systems to ensure accuracy and accessibility.
• Monitor recurring workflows and communicate status, outstanding needs, risks, and exceptions to appropriate stakeholders.
• Support efficient workflow operations by resolving routine issues, maintaining documentation and procedures, and identifying opportunities for continuous process improvement, escalating complex issues as needed.
• Support implementation and adoption of approved processes, system, or documentation changes.

Job description

The Development Associate supports Creative Design, Stewardship & Recognition, and Communications teams.The Development Associate will provide programmatic support for recurring administrative and operational workflows and activities, including documentation, data-entry integrity, dashboard support, and facilitating the timely completion of shared priorities. The role supports stakeholders, timelines, information, and workflow handoffs; reviews data and reports for accuracy and completeness; and maintains the resources and documentation needed for consistent execution. Within established processes and guidelines, the Development Associate applies judgment to resolve routine issues, enable efficient workflow improvements, and support the implementation of approved changes that enhance accuracy, consistency, and operational efficiency.

Responsibilities:

• Monitor timelines, dependencies, approvals, and outstanding actions; provide proactive follow-up to support timely workflow completion.


• Maintain CRM and departmental information associated with assigned workflows, ensuring records are accurate, complete, current, and consistent across approved systems.


• Prepare and review reports, lists, data extracts, and tracking resources for accuracy and completeness, research routine discrepancies, and coordinate corrections with appropriate stakeholders.


• Support impact reporting, stewardship, recognition, naming, communications, and creative-design activities by coordinating required information, documentation, and operational steps.


• Support for recognition gift fulfillment, inventory tracking, shipment status, documentation, and related stakeholder communication.


• Maintain calendars, records, electronic files, media, and operational resources within approved systems to ensure accuracy and accessibility.


• Monitor recurring workflows and communicate status, outstanding needs, risks, and exceptions to appropriate stakeholders.


• Support efficient workflow operations by resolving routine issues, maintaining documentation and procedures, and identifying opportunities for continuous process improvement, escalating complex issues as needed.


• Support implementation and adoption of approved processes, system, or documentation changes.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.