Development Associate and Executive Assistant

Jefferson Center Foundation LTD; Roanoke (VA); On-site; USD 45,000 - 55,000; Full time

Job summary

Jefferson Center Foundation LTD in Roanoke, VA is seeking a Development Associate and Executive Assistant to support fundraising operations, maintain donor records, and provide administrative help to the Executive Director and Director of Development.

Responsibilities include managing Salesforce donor data, generating reports, coordinating grants and events, and communicating with donors. The role combines relationship-building with data tasks in a mission-driven arts organization.

Qualifications

• Clear and effective written and verbal communication with donors, volunteers, staff and board members.
• Proficiency with standard office technology (word processing, spreadsheets, mail merges, email).
• Experience with donor management or CRM software is helpful.

Responsibilities

• Maintain accurate donor records in Salesforce, enter contributions and pledges, process grants and acknowledgments.
• Prepare development reports and donor lists for analysis (gift reports, LYBUNT, segmentation).
• Support moves management with updated donor reports for cultivation and stewardship.
• Track corporate sponsorships: forms, contracts, acknowledgments, payments, invoicing and benefit fulfillment.
• Assist with grant proposals and reporting; manage materials in shared drives and upload attachments.
• Support donor communications and campaigns (e-blasts, newsletters, website updates, annual reports).
• Coordinate logistics for fundraising, cultivation and stewardship events.
• Provide executive calendar management and meeting support for the Executive Director and Director of Development.

Skills

Communication

Organizational skills

Attention to detail

Confidentiality

Independent & collaborative work

Multitasking

Tools

Salesforce

Google Drive

Microsoft Office

Google Workspace

Job description

Development Associate and Executive Assistant

Roanoke, VA

Salary Range: $45,000 - $55,000

The Development Associate and Executive Assistant is the operational backbone of Jefferson Center's fundraising program. This role is primarily responsible for maintaining the accuracy and integrity of donor data, supporting grant administration, managing the logistics of donor communications and events, and providing administrative support to the Executive Director and Director of Development. The ideal candidate is detail-oriented, comfortable moving between relationship-facing and data-focused work, and eager to grow within a mission-driven organization.

MAJOR JOB RESPONSIBILITIES

Development

• Maintain accurate and up-to-date donor records in SalesForce, including entering contributions, pledges, and grant payments; generating acknowledgement letters; processing pledge reminders; and conducting ongoing data clean-up.
• Prepare development reports and queries for regular analysis, including gift reports, donor recognition lists, LYBUNT reports, and segmented mailing lists.
• Support moves management by generating updated donor reports for cultivation, solicitation, and stewardship purposes, including tracking of individual, foundation, and corporate relationships.
• Maintain a system to track corporate sponsorships, including agreement forms, signed contracts, acknowledgments, payment and invoice processing, and benefit fulfillment.
• Assist with grant proposal preparation and reporting, including organizing materials in shared Google Drive folders, transferring narrative to online portals, uploading attachments, and submitting final applications.
• Support donor communications and campaigns, including e-blasts, newsletters, website updates, and annual reports.
• Assist with logistics for fundraising, cultivation, and stewardship events.

Administrative Support for the Executive Director

• Assist the Executive Director with calendar management, meeting scheduling, and correspondence.
• Prepare materials and agendas for board and committee meetings, and assist with meeting logistics and minutes.
• Draft, proofread, and format correspondence, reports, and presentations on behalf of the Executive Director.
• Support special projects and initiatives at the direction of the Executive Director.

Requirements

• Communicate clearly and effectively, both verbally and in writing, with donors, volunteers, staff, and board members.
• Demonstrate proficiency with standard office technology, including word processing, spreadsheets, mail merges, and email.
• Learn and use specialized development software with proficiency; prior experience with a CRM or donor management platform is helpful.
• Maintain absolute confidentiality in all aspects of the role.
• Plan, organize, and prioritize work while managing multiple deadlines with limited supervision.
• Maintain a high degree of accuracy and attention to detail, particularly in data entry and recordkeeping.
• Work both independently and collaboratively; exercise sound judgment in day-to-day decision-making.
• Engage with Jefferson High School alumni, donors, and patrons with enthusiasm, sensitivity, and professionalism.
• Work occasional evenings and weekends for events.

ADA QUALIFICATIONS

• Ability to sit for prolonged periods at a workstation.
• Ability to lift and carry up to 20 pounds, such as moving files to storage or storing supplies.
• Ability for close visual acuity to prepare and analyze data, view a computer terminal, and read documents.
• Ability to hear and use a telephone system and direct calls to staff members.
• Ability to type and use desktop computer software to perform job duties.

PREFERRED QUALIFICATIONS

• One to three years of experience in a nonprofit, administrative, or customer-facing setting; relevant experience is valued over formal credentials.
• Familiarity with donor management, CRM, or fundraising software; prior experience with SalesForce is a plus but not required.
• Comfort with Microsoft Office, Google Workspace, and general database tools.
• Ability to work accurately across both relationship-facing and data-focused responsibilities.
• A genuine interest in the arts, community, and mission-driven work.

Jefferson Center is an Equal Opportunity Employer and encourages the recruitment and retention of qualified candidates for all positions. Jefferson Center encourages members of all diverse groups to seek employment with us.