Development Associate

Motlow; Nashville (TN); On-site; USD 42,000 - 50,000; Full time

Job summary

Nashville State Community College Foundation is seeking a Development Associate to provide administrative support across the Foundation and its programs. You will handle donor and alumni records, assist with grant proposals, and coordinate events and meetings across Nashville campuses.

The role involves processing payments for student support programs, supporting communications, and maintaining financial records. A strong office background and familiarity with fundraising tools are preferred.

Qualifications

• Associate's degree required; at least two years of administrative experience in higher education, fundraising, or nonprofit setting.
• Bachelor's degree preferred; knowledge of Banner and Raiser's Edge is a plus.
• Three years of general accounting or bookkeeping experience is desirable.

Responsibilities

• Respond to inquiries by phone, email, and walk-ins with professionalism.
• Provide comprehensive administrative support to the Foundation team.
• Maintain donor and alumni records, process gift entries, and prepare acknowledgment letters.
• Coordinate and process payments for student support programs and related services.
• Support Foundation communications, publications, newsletters, and website updates.
• Schedule meetings and coordinate logistics for board and donor events.
• Prepare grant applications, proposals, and stewardship reports.
• Reconcile Foundation purchasing card monthly; record meeting minutes.

Skills

Administrative skills

Microsoft Office

Organizational skills

Communication skills

Education

Associate's degree

Bachelor's degree

Tools

Banner

Raiser's Edge

Job description

Title:

Development Associate

POSITION SUMMARY

To provide administrative support for Nashville State Community College Foundation and its initiatives.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Serves as the first point of contact for the Nashville State Community College Foundation, responding to phone calls, emails, and walk-in inquiries with professionalism and warmth. Provides comprehensive administrative support to the Foundation team. Handles sensitive and confidential information with discretion and integrity. Maintains accurate donor and alumni records, including gift entry, report generation, and preparation of gift acknowledgment letters. Coordinates and processes payments for student support programs such as Beyond Financial Aid, Nashville GRAD, and Nashville Flex. Supports may include childcare, Falcon Market, Helping Hand Fund, textbooks, and transportation, often requiring collaboration with other departments.

Contributes to Foundation communications, including publications, social media, the impact reports, monthly newsletters, and website updates. Processes invoices and complete the college’s receiving procedures for the Foundation. Manages scheduling for the Foundation conference room, coordinate team meetings, and arranges logistics for internal and external gatherings, including board and donor events. Provides support for Beyond Financial Aid programs across all seven Nashville State campuses. Assists in preparing grant applications, proposals, and stewardship reports. Reconciles the Foundation’s purchasing card each month. Records and prepares meeting minutes for all board meetings.

REQUIRED QUALIFICATIONS

Associate's degree

At least two (2) years of administrative experience, preferably in higher education, fundraising, or nonprofit environment.

PREFERRED QUALIFICATIONS

Bachelor's degree

Knowledge of Banner and Raisers Edge

Three (3) years of general accounting or bookkeeping experience

KNOWLEDGE, SKILLS AND ABILITIES

Excellent computer skills, including proficiency with all Microsoft Office applications. Excellent bookkeeping skills and knowledge of financial record keeping and reporting. Experience in reconciling financial data. Knowledge of modern office procedures, methods and equipment. Must be self-directed and capable of taking initiative. Strong organizational, interpersonal and communication skills. Knowledge of the college and its mission. Ability to evaluate situations, solve problems and make decisions. Ability to establish and maintain effective, cooperative relations with students, faculty, staff, administrations, volunteers and members of the community.

Open Until Filled:

Yes

Rate of Pay:

$41,574.00 - $49,900.50 depending on experience