Development Assistant, Philanthropic Leadership Group

Inside Philanthropy; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Hybrid work arrangement

On-site yoga classes

Health and dental insurance

Retirement plan

Generous vacation & holidays

Job summary

UJA-Federation of New York seeks a Development Assistant in the Philanthropic Leadership Group to provide essential administrative support and analytic tasks for the Stewardship and Philanthropic Services arm. You will support three professionals, help organize events, prepare reports, and maintain donor communications.

Hybrid role with three in-office days weekly; ideal candidates hold a bachelor’s degree, are proficient with MS Office, and can work independently within a fast-paced nonprofit

Qualifications

• Bachelor’s degree and related administrative experience.
• Comfortable using technology and learning new databases.
• Be able to work on projects independently while also working as part of a team.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Positive work ethic with strong interpersonal and communication skills.
• Detail‑oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast‑paced work environment.

Responsibilities

• Learn to navigate and maintain a sophisticated donor database.
• Rapidly become adept at using the database to generate gift reports.
• Build internal relationships and navigate departments to complete tasks.
• Assist in development of fundraising materials, which may include mailings and gifts processing.
• Staff in person fundraising and volunteering events and site visits.
• Maintain inbox responding to donor requests.
• Track attendance for events and communicate with donors.
• Support professionals with calendars, meetings, and phones.
• Prepare for meetings and donor site visits, including logistics and materials.
• Document donor meetings and communications to maintain records.
• Track and research prospective donors; maintain charts for engagement strategy.
• General administrative duties such as routing mail, filing, photocopying, and faxing.

Skills

Interpersonal communication

Time management

Team collaboration

Independent work

Education

Bachelor’s degree

Tools

Excel

Word

PowerPoint

Job description

About the Organization:

UJA‑Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non‑profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

The Development Assistant in the Philanthropic Leadership Group (PLG) department provides essential administrative support and analytical skills to the Stewardship and Philanthropic Services (SPS) arm of the department. They will support three professionals on the PLG team and work across the broader team on events, research, strategy and more.

The PLG department serves as the strategic engager of major donors to UJA’s annual campaign. The work of our team is varied and includes a myriad of programs and events throughout the year to engage and steward UJA’s major donors; much of this engagement is through the major giving societies at the $25K+ gift level. Another core focus of the SPS work involves creating and managing site visits and volunteerism in collaboration with our fundraising colleagues throughout the organization. In addition, ongoing meetings, donor interactions, and collaborative projects are a central part of our work.

Major Responsibilities:

• Learn to navigate and maintain a sophisticated donor database.
• Rapidly become adept at using the database to generate gift reports.
• Build internal relationships and successfully navigate the various departments in a large organization to effectively and expeditiously complete assigned tasks.
• Assist in the development of fundraising materials, which may include assembling mailings, processing gifts, and preparing gift‑related paperwork.
• Staff in person fundraising and volunteering events and site visits, which may require time before and after business hours.
• Maintain inbox responding to donor requests in a timely manner.
• Track attendance for events and communicate regularly with major donors who RSVP or require additional information.
• Support professionals in everyday tasks, managing calendars, scheduling meetings, answering phones, etc.
• Prepare for internal and external meetings, as well as donor meetings and site visits, including logistics, typing and duplication of materials.
• Document donor meetings and significant correspondences to maintain accurate records of activity and engagement.
• Track and research prospective donors; maintaining charts to track strategy for donor and prospect engagement.
• General administrative duties, such as routing mail, filing, photocopying, and faxing.

Qualifications and Competencies:

• Bachelor’s degree and related administrative experience
• Comfortable using technology and learning new databases
• Be able to work on projects independently while also working as part of a team
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
• Positive work ethic, with strong interpersonal and communication skills
• Detail‑oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast‑paced work environment

Salary Information:

The salary for this role is $50,000 annually.

Reporting Information:

This role reports to the Director of Stewardship and Philanthropic Services, PLG and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.

Great Perks. Because We Appreciate Great Employees.

Time Off:

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

Health Care:

UJA provides a top‑tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on‑site yoga and exercise classes at our Manhattan office. Wellness matters to us.

Planning for Retirement:

UJA employees can enroll in a pension plan and tax deferred annuity.

Career Development:

Classes, workshops, and compelling speakers will keep you at the top of your game.

Community:

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)