Development & Donor Relations Coordinator

Ball State University; Muncie (IN); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Paid vacation days

Sick days

Holidays

Parental leave

Tuition assistance

Job summary

Ball State University’s BSU Foundation seeks a Development Assistant to organize, coordinate, and provide administrative support for Directors of Development. You will engage with major donors, alumni, and university offices, maintaining confidential records and ensuring smooth operations.

You will schedule donor meetings, arrange travel, prepare reports, and assist with donor-related events. Strong MS Office and database experience are required, with a willingness to learn new systems.

Qualifications

• Associate’s degree or equivalent education/experience in secretarial science or office administration.
• Two years of related secretarial/administrative experience.
• Bachelor’s degree is preferred for additional administrative duties.

Responsibilities

• Provide admin and secretarial support for Directors of Development; handle correspondence and filing.
• Schedule meetings with donors and university administrators; manage detailed calendars.
• Arrange travel and prepare itineraries; process travel authorizations and expense reports.
• Prepare weekly/monthly fundraising/activity reports for directors.
• Research donor information using university databases and enter interactions in systems.
• Coordinate donor-related events on/off campus with university personnel and volunteers.
• Communicate gifts and campaign needs to donors and campus staff; handle inquiries.
• Enter purchase orders in JAGGAER and maintain vendor relationships.
• Provide back-up support for other development assistants as needed.
• Maintain regular attendance and confidentiality in all duties.
• Perform other related duties as assigned.

Skills

Administrative support

Calendar management

Donor communication

Professional communication

Education

Associate's degree

Two years related experience

Bachelor’s degree (preferred)

Tools

JAGGAER

Reeher

Blackbaud/NXT

Chrome River

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ball State University’s BSU Foundation seeks a Development Assistant to organize, coordinate, and provide administrative support for Directors of Development. You will engage with major donors, alumni, and university offices, maintaining confidential records and ensuring smooth operations.

You will schedule donor meetings, arrange travel, prepare reports, and assist with donor-related events. Strong MS Office and database experience are required, with a willingness to learn new systems.