Development Assistant

Slo Classical; San Luis Obispo (CA); On-site; USD 24,000 - 32,000; Part time

Job summary

SLO Classical Academy in San Luis Obispo, CA is seeking a part-time Development Assistant to support the Development Director in fundraising and donor relations, events, and data management. This role emphasizes accuracy, teamwork, and community engagement.

The successful candidate will manage donor communications, assist with events, and help with campaigns using Google Suite, Salesforce, and donor portals. Flexible hours and a collaborative team environment are offered.

Qualifications

• 2+ years experience in office work and administration.
• Experience assisting with events.
• Proficiency in Google Suite; Mac literacy.

Responsibilities

• Manage donor communications, promotions and recordkeeping for annual fundraisers.
• Assist in planning and implementing internal fundraising programs and events.
• Organize Family Fundraising Goal program and track gifts and billing.
• Track sponsorships and help secure new sponsors.
• Provide donor and family support via email, phone and in person.
• Maintain donor database and generate weekly transaction reports.
• Create email campaigns and manage distribution lists.

Skills

Administrative skills

Communication

Interpersonal skills

Organizational skills

Volunteer coordination

Project & event planning

Data analysis & reporting

Flexibility

Education

None

Tools

Google Suite

Salesforce

GoFundMe Pro

Airtable

Active Campaign

Mac literacy

Job description

Highly desirable employees at SLO Classical Academy are those who are: passionate about classical education and children, committed to personal and professional growth and development, effective and loyal team players, creative thinkers, in full support of our core values, and interested in the health and growth of SLO Classical Academy.

POSITION PURPOSE / JOB SUMMARY

The Development Assistant supports and works with the Development Director to implement, track, and manage fundraising activities that take place at SLO Classical Academy. Duties include maintaining clean records, writing and editing copy for school-wide distribution, assisting with school events, working with online giving portals as well as varied computer programs, and assisting with fundraising and community outreach programs.

JOB STRUCTURE AND WORKING RELATIONSHIPS

• Part -Time, Year-Round, Non-Exempt Employee Status
• The Development Assistant reports to the Development Director
• The Development Assistant will participate on a team that requires demonstration of SLOCA’s aspirational goals

EDUCATION AND EXPERIENCE

• Required:
• 2+ years experience in office work and administration
• Experience assisting with events
• Technology - Mac literate; proficiency in Google Suite.
• Preferred:
• An understanding of Salesforce, GoFundMe Pro, Airtable, and Active Campaign.
• SLOCA-specific:
• A willingness to learn about and support passionately the mission of SLO Classical Academy
• Committed to support and uphold the school’s unique makeup as non-sectarian and accessible to families and employees from various backgrounds and beliefs
• Clear a background check and TB screening
• Ability to carry out duties as described below
• Core Competencies:
• Excellent administrative, communication, and interpersonal skills
• Demonstrated organizational skills in handling, directing, and prioritizing multiple assignments and projects
• Ability to communicate effectively, both orally and in writing
• Ability to communicate with internal and external constituencies in a warm, professional manner, including articulating SLOCA’s message with clarity and enthusiasm
• Ability to develop and maintain relationships with members of the community
• Ability to direct and coordinate volunteers
• Demonstrated knowledge of, and skill in, project and event planning.
• Ability to be flexible with schedules and keep a pleasant demeanor with volunteers, donors, and team members
• Utilize computer technology for communication, data gathering, and reporting activities, such as email campaigns, web updates, donor reports, and contact management systems
• Analyze and interpret data, and make appropriate recommendations based on findings
• Work effectively with a variety of teams

DUTIES & RESPONSIBILITIES

Donor and Event Support

• Manage all communication, promotion, and recordkeeping for annual fundraisers, including student-driven fundraisers, staff giving, and other annual events
• Assist in planning as well as implementation of these internal fundraising programs and events
• Organize the Family Fundraising Goal program, including tracking gifts, calculating family goals, and billing families with the academic year cycle
• Track sponsorships and assist the Development Director with securing new sponsors
• Provide support to donors and families with questions/comments/concerns via email, phone, and in person
• Manage family fundraising goal progress, including tracking and communications to families regarding goals and gifts

Administrative

• Maintain donor database, including inputting and tracking all donations, updating donor information, and keeping data clean
• Develop and create giving pages, including peer-to-peer and individual giving
• Create and mail tax receipts
• Provide weekly transaction reports to the accounting team and manage the reconciliation process between database and accounting software
• Assist in creating email campaigns and managing distribution lists
• Staff members are expected to adhere to all Administrative Directives as well as any applicable SLOCA Policies, including those specifically outlined in the Employee Manual .

PHYSICAL DEMANDS

• Working hours may vary, and occasional evening or weekend work is required. Allows for flexibility in schedule, as approved by the Development Director.
• Work is generally performed in an office environment with occasional interruptions and/or irregularities in the work schedule.
• No special physical demands beyond coordination used for normal mobility and handling of everyday objects and materials are needed to perform the job satisfactorily.
• Incumbents may be required to lift and carry up to 25 pounds.

About San Luis Obispo Classical Academy

Highly desirable employees at SLO Classical Academy are those who are: passionate about classical education and children, committed to personal and professional growth and development, effective and loyal team players, creative thinkers, in full support of our core values, and interested in the health and growth of SLO Classical Academy.