Development Assistant

PA-Inclusive-1; Pittston (Luzerne County); On-site; USD 38,000 - 52,000; Full time

Job summary

PA Inclusive seeks a Development Assistant to provide administrative and operational support for fundraising, grant development, marketing, and community engagement activities. The role ensures donor records are accurate, events run smoothly, and grant processes are organized and compliant.

The position requires strong organizational skills, experience in nonprofit fundraising, and comfort with donor databases and marketing materials.

Qualifications

• Requires a high school diploma; associate degree preferred.
• Experience in administrative support, fundraising, marketing, events, or customer service is preferred.
• Proficiency with Microsoft Office and donor management software.
• Ability to manage multiple projects, meet deadlines, and communicate clearly.
• Flexible hours including occasional weekends as fundraising needs require.

Responsibilities

• Assist planning and coordination of fundraising campaigns and special events.
• Prepare donor acknowledgments, receipts, and thank-you communications.
• Process donations and maintain donor records in the donor management system.
• Support sponsorship requests and donor communications.
• Prepare fundraising reports and track campaigns and events.
• Help research grant opportunities and assist grant development and reporting.
• Maintain grant files and calendars; track deadlines and compliance.
• Support website and social media updates; assist with newsletters and marketing materials.
• Coordinate distribution of marketing materials and logistics for events.
• Assist in volunteer program development and event staffing.

Skills

Fundraising

Donor relations

Grant administration

Marketing

Event planning

Community outreach

Communication

Time management

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Donor management software

Job description

PA Inclusive, a leader in inclusive disability services for individuals with intellectual and developmental disabilities and Autism across Eastern and Northeastern Pennsylvania, is seeking a Development Assistant to provide administrative and operational support for the organization's fundraising, grant development, marketing, and community engagement activities.The organization includes:PA Inclusive (provider agency serving ODP IDD Waiver and OVR programs).Coffee Inclusive (social enterprise café and bakery providing employment training opportunities for individuals with disabilities).Inclusive Grounds Coffee Roasting Company (emerging social enterprise).Headquartered in Pittston, Pennsylvania, with services across 14 counties and multiple regional offices, PA Inclusive continues to expand its impact through innovative services and community partnerships.DescriptionThe Development Assistant provides day-to-day support for fundraising initiatives, donor relations, grant administration, marketing activities, special events, and community outreach. This position helps ensure development projects are well organized, donor information is maintained accurately, and fundraising and marketing activities are completed efficiently.Job DutiesAssist with planning and coordinating fundraising campaigns and special events.Prepare donor acknowledgment letters, receipts, and thank-you communications.Process donations and maintain accurate donor records in the donor management database.Assist with sponsorship requests and donor correspondence.Prepare fundraising reports and tracking spreadsheets.Assist with researching grant opportunities and grant development for submission.Help gather supporting documentation for grant applications and reports.Maintain grant files and submission calendars.Track grant deadlines and reporting requirements.Assist with grant compliance documentation.Assist in maintaining the organization's website and social media platforms.Prepare newsletters, email campaigns, brochures, flyers, and other marketing materials.Help promote fundraising events and organizational programs through digital and print communications.Coordinate distribution of marketing materials.Assist with planning fundraising events, community outreach activities, provider fairs, employment fairs, and other special events.Assist in development and tracking of the volunteer program.Coordinate registrations, guest lists, volunteers, vendors, and event logistics.Order supplies and assist with event setup and breakdown.Maintain event records and evaluations.Answer inquiries related to fundraising and community events.Schedule meetings and maintain development calendars.Prepare presentations, meeting materials, and reports.Maintain organized electronic and paper filing systems.Order office and event supplies as needed.Perform general administrative support for development activities.Represent PA Inclusive at community events as assigned.Assist in building relationships with businesses, community organizations, schools, and donors.Support volunteer recruitment and coordination efforts.Maintain confidentiality of donor and organizational information.Participate in staff meetings and organizational events.Ability to work flexible hours, including occasional weekends or nights depending on fundraising needs.Ability to cross-train with other administrative staff and take on different duties when required.Perform other related duties as assigned.High school diploma or equivalent required.Associate's degree in Business, Marketing, Communications, Nonprofit Management, or a related field preferred.Experience in administrative support, fundraising, marketing, event planning, or customer service experience preferred.Experience in marketing and/or communications preferred.Experience working in a nonprofit organization is preferred.Experience using Microsoft Office and database software preferred.Experience in planning large-scale events and fundraisers preferred.Ability to generate interest in the company or program and reach out to appropriate business partners.Experience working with a diverse team and promoting a positive brand image.Experience working with people with intellectual disabilities, autism, or mental health disabilities preferred.Strong organizational and time-management skills.Ability to manage multiple projects and deadlines.Excellent written and verbal communication skills.Strong attention to detail and accuracy.Ability to learn donor management and fundraising software.Excellent organizational and time-management skills.Ability to maintain confidentiality.Valid Driver’s License and Clean Driving Record.Must Pass Child Abuse History and Criminal Record Check Clearances and not be excluded from State of PA Exclusion Lists.