Development Applications Specialist

City of Sarasota; Hall (NY); On-site; USD 57,000 - 72,000; Full time

Benefits offered by this job

FRS retirement

Job summary

City of Sarasota seeks an Administrative Specialist to support Development Approval processes and handle related administrative tasks. You will assist with application intake, public inquiries, hearings scheduling, correspondence, and billing while coordinating department operations and budgets.

The role requires an Associate’s degree and several years of office experience, with strong writing and analytical skills. Work involves interacting with city officials and the public on a regular basis.

Qualifications

• Associate’s degree in public, municipal, or business administration.
• Four years of general office experience.
• Equivalent education, training, and experience may apply.

Responsibilities

• Accept Development Approval Applications from the public and assist with records.
• Answer questions about submittal requirements and help with correspondence.
• Assist with scheduling hearings related to Development Applications.
• Assist with legal notices and other communications.
• Complete billing transactions for fees and services.
• Coordinate administrative functions including budget, personnel, meetings, and clerical duties.

Skills

Communication

Budgeting

Data analysis

Public admin

Education

Associate’s degree in public/municipal/business administration

Tools

Database software

Budgeting software

Job description

All current City of Sarasota employees must apply to job postings on the internal career site.Come work at a place where employees of the City serve with Excellence and Pride!NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer.Department:City Auditor and ClerkEmployee Type:RegularTime Type:Full timeSalary Range:$27.2200 - $34.7055 Hourly / $56,617.56 - $72,187.38 AnnuallyJob Posting Period:October 21, 2026 - November 05, 2026 12:00 A.M.Job Description:OverviewTo provide administrative support for the processing of Development Approval Applications and assist in handling technical and administrative functions in connection with departmental programs, such as personnel, budget, planning and operational procedures.Essential FunctionsAccepts Development Approval Applications directly from the public and assists the Development Coordinator with receiving and recording applications.Answers the publics’ questions regarding the submittal of applications and assists with correspondence as needed.Assists with scheduling of hearings related to Development Applications as needed.Assists with legal notices and other communications.Completes billing transactions for fees and other services as needed.Assists in the coordination of all administrative functions of the department including budget, personnel, meetings and clerical duties.Prepares correspondence such as, letters, memoranda, reports, affidavits, and other materials.Researches and collects information on operational and administrative problems, analyzes findings and makes reports to Department Director.Assists with the preparation and administration of the annual budget and helps maintain budget and expenditure controls.Supervises and coordinates all budgetary accounting activities and confers with department and/or Division Heads concerning acquisition and specifications for purchase of materials and equipment.Assists with the installation of new programs, procedures, methods and systems within the department.Prepares a variety of complex and confidential documents and reports.Coordinates all routine operational management functions within department, including purchasing, building, equipment, property inventory and disposal.Assists with department projects and tasks and works as a team member within the department.The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.Minimum QualificationsAssociate’s degree from an accredited college or university with major course work in public, municipal, or business administration/management,Four (4) years of general office experience,Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.Job Based CompetenciesConsiderable knowledge of the operations of City government including city-wide computer programs.General knowledge of the principles and practices of public administration.General knowledge of research methods and techniques, statistical methods and application and methods of report presentation.Knowledge of database utilization.Ability to utilize graphics and desktop publishing for departmental web page.Ability to express oneself clearly and concisely, orally and in writing.Ability to make decisions and to exercise resourcefulness in meeting new problems.Ability to prepare accurate, clear, complete and concise reports.Ability to analyze, interpret, and report research findings.Ability to establish and maintain effective working relationships with associates, municipal officials and the general public.Ability to operate a variety of standard office, data entry and word processing equipment.Ability to provide assistance or direction to employees on various administrative tasks.ResponsibilityUnder the direction of and responsible to the Department Director or designated representative. Usually no supervisory responsibilities. Supervision may be exercised over subordinate clerical personnel or the preparation and completion of various projects as delegated.Physical RequirementsThis is sedentary work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required.Public ContactEffective public and governmental contacts are an essential component of this position. The incumbent interacts frequently with City Officials, other City Department Heads, employees, contractors, vendors and the general public. Contacts are for the purpose of obtaining and furnishing information, providing interpretations and explanations, responding to complaints, and similar purposes.Retirement BenefitThe City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at [e-mail] or via phone at 941-263-6299.F or questions pertaining to general employment or job application status, please call 941-263-6476, or email [e-mail]