Development and Volunteer Coordinator

Austin Museum Partnership; Austin (TX); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Flexible paid time-off

Hybrid work options

Downtown Austin office

Job summary

Austin History Center Association in Downtown Austin is seeking a Development and Volunteer Coordinator to grow annual revenue, expand volunteer programs, and support AHCA's mission. Reporting to the Executive Director, you will manage day-to-day donor pipeline operations, cultivate donors, and pursue grant funding and sponsorship opportunities.

This in-person role offers a hybrid schedule with some remote work, full-time hours, and benefits including comprehensive health coverage and flexible

Qualifications

• Minimum 2+ years of fundraising experience across the donor pipeline.
• Grant writing experience required or highly preferred.
• Excellent written and verbal communication skills.
• Ability to relate to people from diverse backgrounds with respect and sensitivity.
• Experience with volunteer program management is a plus.

Responsibilities

• Manage and execute day-to-day donor pipeline operations, cultivating and stewarding donors to ensure revenue growth.
• Coordinate and grow AHCA volunteer roles to support the Austin History Center’s operations.
• Maintain donor CRM databases with accurate data entries and reporting.
• Identify and pursue additional revenue opportunities through grants, sponsorships, and sales.

Skills

Fundraising

Grant writing

Volunteer management

Donor relations

Event coordination

Communication

Team collaboration

Tech literacy

Adaptability

Tools

G-Suite

Donor CRM

Job description

About
The Austin History Center Association’s (AHCA) mission is to connect people to Austin’s culture by supporting the Austin History Center and sharing the diverse stories of our community—bridging past, present, and future.

We are a 501(c)3 nonprofit that is the public-private partner of the Austin History Center (AHC), our city’s municipal archives, which is home to millions of resources that preserve the history of Austin, Texas. Please note that AHCA employees are not employees of the City of Austin, but of the nonprofit organization.

Summary

Our nonprofit is looking for an exceptional Development and Volunteer Coordinator to become the third member of our full-time staff. Reporting to the Executive Director, this role will oversee and execute sizable responsibilities, including increasing our organization’s annual revenue, growing the capacity of our volunteer efforts, and ultimately increasing our support of the Austin History Center and impact within the community.

Responsibilities

• Manage and Execute Day-to-Day Donor Pipeline Operations: In collaboration with the Director of Development and Operations, ensure the day-to-day cultivation, stewardship, and communications with donors, ultimately ensuring continual revenue growth.
• Coordinate and Grow AHCA Volunteer Roles: As the Austin History Center expands into a two-building campus, expand the association’s volunteer programming to support the Austin History Center’s new operational needs.
• Maintain Nonprofit Donor Databases and Systems: Maintain donor CRM through gift entries, updating contact information, and reporting; ensuring consistent data cleanliness.
• Identify and Pursue Additional Revenue Opportunities: Support additional revenue streams through grant writing, corporate sponsorships, and sales, while identifying potential areas of new revenue for the nonprofit.

Required Qualifications

• Recognition of the importance of archival preservation of local history, and excitement to contribute to its generational impact here in our community of Austin, Texas.
• Two (2) or more years of successful fundraising experience across the entire donor pipeline, ideally within a nonprofit or mission-focused organization.
• One (1) or more years of grant writing experience.
• Exceptional written and verbal communication skills, including the ability to comfortably speak to groups of people.
• An ability to relate well to people of all backgrounds, with respect and sensitivity to their unique lived experiences.

Preferred Qualifications

• Prior experience managing and training groups of volunteers.
• Experience working within a rapidly changing environment, which rarely allows for specialization in any particular skill or project.
• High level of tech literacy and willingness to learn new technical platforms.
• Willingness to work outside of usual office hours, primarily for events (as needed).
• Willingness to support social media outreach, including appearing on camera.
• Prior experience working within a small organization (five employees or fewer).
• Adept at utilizing G-Suite applications and expertise as an administrator with donor/CRM databases.
• Willingness to do occasional hands-on archival work, potentially including moving small boxes, organizing files, and working in environments that require masks and/or gloves.

Salary and Benefits

• Annual Salary: $50,000-$55,000, commensurate with experience.
• Benefits: 100% employer premium-covered medical, dental, and vision insurance. Options available for partial employer premium covered family insurance.
• Location: This role is in-person at our office within the Austin History Center in Downtown Austin from Tuesdays to Fridays, with remote work on Mondays. Hybrid work opportunities may be available depending on work projects and seasonality.
• Time Off: Flexible paid time-off policy, including the option to flex weekdays for weekend work if desired.
• Holiday Schedule: Our nonprofit shares all City of Austin holidays, ensuring alignment with the Austin History Center’s operations.

Only applications received through the BreezyHR platform will be considered. No applications from other sources, including direct email outreach, will be considered.