Development and Marketing Assistant- Part-time

Opportunities with Wheaton Park District; Wheaton (IL); On-site; USD 2,535,000 - 3,801,000; Part time

Benefits offered by this job

Illinois Municipal Retirement Fund

Paid Time Off

457 Deferred Compensation Plan

Facility Privileges

Job summary

Wheaton Park District is seeking an Administrative Development Associate to support day-to-day development and marketing activities. The role involves processing donations, maintaining donor files, and coordinating registration materials for events.

The position requires an associate degree and at least three years of administrative experience, preferably in nonprofit development. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Associate degree required with at least 3 years of administrative experience, preferably in development/nonprofit settings.
• Proficient in Microsoft Office Suite and quick to learn new software.
• Strong organizational, verbal and written communication skills.

Responsibilities

• Process donations and prepare acknowledgement letters and other correspondence in a timely manner.
• Maintain donor files and database records, updating as changes occur.
• Coordinate donor and event registrations, mailings and materials for benefits and fundraising events.
• Draft professional correspondence and assist with monthly fundraising reports and database queries.
• Support fundraising event planning and logistics, occasionally evenings and weekends.

Skills

Organizational skills

Verbal & written communication

Multitasking

Education

Associate degree

3 years administrative experience

Tools

Microsoft Office Suite

Donor database software

Job description

Open until filled

GENERAL PURPOSE

This position assists the Development Manager with all day to day administrative aspects of development and marketing activities

REQUIRED EDUCATION

QUALIFICATIONS

KNOWLEDGE SKILLS AND ABILITIES

Minimum of an associate degree plus at least three 3 years experience in an administrative position preferably in a non for profit development office or marketing field Must be proficient in Microsoft Office Suite and possess an aptitude for learning additional software applications as needed Must be proficient at operating standard office equipment Must be able to make independent decisions and manage multiple tasks simultaneously with excellent organizational skills Must have excellent verbal written and interpersonal communication skills Knowledge of donor and event registration systems preferred

ESSENTIAL FUNCTIONS

Process donations and prepare acknowledgement letters and other correspondence in a timely mannerMaintain foundation corporation and individual donor files as changes occurConduct preliminary research on prospective corporation foundation and individual donors and fundraising events as requestedCoordinate mailings accurately and timely as neededMaintain donor membership database event guest lists gather and prepare registration materials for benefits and fundraising eventsDraft correspondence in a professional manner as requestedMaintain records and assist with the budget for line items specific to this job description and the foundationsAssist in creating monthly fundraising reports and other database reports as directedAssist Development Manager in supporting foundation boardsContribute data to meeting agendas and reportsAssist with the coordination of raffle licenses and reportingAssist with responding to phone calls from and to donors and members with exceptional customer service in a timely mannerAssist with fundraising event planning logistics and implementation occasional evenings and weekends requiredProvide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customerFollow the Wheaton Park District policies procedures and guidelinesProactively support the Districts Mission Vision and ValuesMaintain good safety awareness and follow all safety guidelines and procedures

REQUIRED CERTIFICATIONS LICENSES ETC

Must have and maintain a valid drivers license with an acceptable driving record; CPRAED certified or obtain within three 3 months of employment

PHYSICAL DEMANDS

Must be able to frequently remain in a stationary position at a deskcomputer using repetitive armhand movements; occasionally move about the building to access files and move items such as boxes of marketing supplies etc weighing up to 50 lbs

ENVIRONMENTAL DEMANDS

Must be able to frequently work in an office environment exposed to moderate noise and lighting; and occasionally work at events held outdoors including driving to other facilities and will be exposed to all weather conditions

HOURS

This is a 24 hour per week in office position Availability on Wednesdays is required office hours are from 830am430pm There is some flexibility with the remaining scheduled days

BENEFITS

• Illinois Municipal Retirement Fund pension plan
• Paid Time Off
• 457 Deferred Compensation Plan
• Facility Privileges

SALARY

Looking to hire at 2200 per hour

SALARY RANGE

Minimum Midpoint Maximum 1840 2300 2759

The Wheaton Park District is an equal opportunity employer EOEMFDV