Development Advancement Coordinator

Natural Lands; Media (Delaware County); Hybrid; USD 23,000 - 27,000; Part time

Benefits offered by this job

Comprehensive benefits

Job summary

Natural Lands is seeking an Advancement Coordinator in Media, PA, to provide high-level administrative support for major gift fundraising within the Development team. This part-time role (about 20 hours/week) offers hybrid work with in-office and remote options from headquarters on the Hildacy Preserve.

In this position you will coordinate donor meetings, support stewardship efforts, manage calendars, and assist with major donor communications while collaborating with trustees, leadership, and

Qualifications

• Minimum three to five years of executive support experience, preferably in development/fundraising.
• Experience interacting with leadership groups, major donors, and key constituencies.
• Strong written and verbal communication skills and keen eye for format and aesthetics.
• Excellent organizational skills, thoroughness, and attention to detail.
• Affinity for assisting with major gift fundraising and relationship advancement.
• Interest in conservation and Natural Lands’ mission.
• Ability to work productively in a team environment.
• Proficiency with word processing, databases, and virtual meeting management (Teams/Zoom).
• Experience with Blackbaud Raiser's Edge or similar fundraising software; Adobe Creative Suite preferred.

Responsibilities

• Supports the Vice President’s donor portfolio and meetings.
• Coordinates donor meetings, advance briefings, and outreach materials.
• Prepares drafts, proofs, and design concepts in collaboration with internal partners.
• Tracks reports, proposals, gifts, and finance summaries.
• Updates donor visit notes and background information in the database.
• Supports involvement with Stardust fundraising event.
• Coordinates with Donor Relations on major donor meetings and stewardship.
• Organizes meeting books and keeps minutes for Campaign/Development Committee meetings.

Skills

Executive support

Donor relations

Scheduling

Communication

Tools

Raiser's Edge

Adobe Creative Suite

Job description

• Location 1031 Palmers Mill Rd,Media, PA, 19063-1098,United States
• Base Pay $22.00 - $26.00 / Hour
• Other Compensation Natural Lands provides comprehensive benefits for our employees. Eligibility is determined based on number of hours worked per week.
• Employee Type PT Non-Exempt

Natural Lands, a vibrant, regional, non-profit organization and leader in land conservation, natural resource stewardship, and public engagement, seeks an Advancement Coordinator to join our Development team at our headquarters on the Hildacy Preserve in Media, Pennsylvania.

Since the early 1950s, Natural Landshas saved open space, cared for nature, and connected people to the outdoors in eastern Pennsylvania and southern New Jersey.Today,the organizationis oneof the nation’s largestregionalland conservanciesand iswidely respected for itsrecordofsuccess, technical expertise,respectful and creativeapproach topartnerships, fiscal strength,andintegrity.

Over the course of its nearly 70-year history, Natural Lands has helped preserve more than 135,000 acres including a network of over 40 nature preserves and one public garden across two states and 13 counties. These properties total 23,000 acres and include many of the most spectacular and diverse properties in the region, which are enjoyed by more than 300,000 visitors annually.

Natural Landsseeks to hire great people from a wide variety of backgrounds, notonlybecauseit’sthe right thing to do, but because it makes our organization stronger.We aimto build aworkplacewhere employees feel empowered tobetheir full, authentic selves.We welcome you to explore a career atNatural Lands.

Job Summary

The Advancement Coordinator reports to the Vice President ofDevelopment and provides high-level administrative support and partnership for major gift fundraising, donor relationship advancement, and department and leadership group coordination. As an integral member of a highly motivated and collaborative team, the Advancement Coordinator serves as a key liaison between the Vice President and internal and external constituencies—exercising initiative, critical thinking, and sound judgement while managing complex priorities and ensuring the smooth execution of mission critical work.

This is a part-time, approximately 20 hours per week position.

Primary Responsibilities

Major Donor and Campaign Fundraising Advancement

• Supports the Vice President’s donor portfolio.
• Coordinates the Vice President’s donor meetings and outreach— include the calendar, advance briefings, routine correspondence drafts, and visit collateral.
• Supports the Vice President’s donor stewardship by collecting report materials, preparing drafts, proofreading, and conceptualizing design in collaboration with other key internal partners.
• Tracks contact reports and proposals, helps manage donor visit follow-up, and drafts gift agreements, pledge reminders, and Finance Department gift summaries.
• Updates the Vice President’s donor visit notes, actions, and background information in the department’s Raiser’s Edge database.
• Supports the Vice President’s involvement with Stardust, Natural Lands’ annual fundraising event.
• Coordinates closely with Donor Relations colleagues on major donor meeting coordination, visit briefings, and stewardship.

Leadership Advancement

• Helps organize meeting books and routine correspondence for quarterly Campaign/Development Committee meetings as well as biannual President’s Council meetings.
• Takes meeting minutes and manages follow-up priorities—including helping to staff committee members for Campaign/Development Committee meetings.

Department Administration

• Serves as a point of contact between the Vice President and internal and external stakeholders, including trustees, President’s Council members, donors, department team members, and other colleagues.
• Manages the Vice President’s calendar, provides administrative support and presentation preparations, and anticipates upcoming needs.
• Helps coordinate department meetings, including arranging set-up and tech support as needed.

Other

• Performsotherrelateddutiesandresponsibilitiesas required.

Requirements

Minimum three to five years of executive support experience, preferably in a development/fundraising department .

Experience interactingwithleadershipgroups,majordonors, and key constituencies in a forward-facing role and professional manner.

Strongwrittenandverbalcommunicationskillsandkeeneyefor format and aesthetics.

Excellentorganizationalskills,penchantforthoroughness,and attention to detail.

Exceptionalcustomerservices skills.

Affinity for assisting with major gift fundraising and relationshipadvancement .

Interest in conservation, the outdoors, and Natural Lands’ mission alongwithadesiretoforgerelationshipsthatsupportthatmission.

Abilitytoworkproductively and collaborativelyinateam environment.

Proficiency in word processing, computer databases, and virtual meeting management (Teams and Zoom); ability to learn specific digital communication and database software and to analyze and utilize database information; experience with Blackbaud Raiser’s Edge or similar fund-raising software preferred; experience with the Adobe Creative Suite preferred.

Physical Requirement/Working Conditions

• Abilitytoworkin Natural Lands’ MainOfficethreedays per week, as well as remotely if desired.
• Thisisanoffice-basedposition,requiringfrequentstandingforlong periods, sitting, with occasional periods of walking, bending, and reaching. The position requires use of the computer and the telephone.
• Work is primarily indoors but will include work outdoors in varying weatherconditions,infrequenthikinghillsandwalkinguneventerrain.
• A reliable vehicle and valid driver’s license are required for travel throughouttheregion(easternPAandsouthernNJ)formeetings, events, and project-related tasks.

Summary

Natural Lands is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, age, national origin, sexual orientation, disability, or veteran status.