Design Project Coordinator - Infrastructure

NES Fircroft; California; On-site; USD 70,000 - 90,000; Full time

Job summary

NES Fircroft is seeking a Design Project Coordinator to join our infrastructure team in California. The role focuses on coordinating multi-disciplinary design projects, driving cross-functional collaboration between Engineering, Construction, Manufacturing and Production, and ensuring information is organized and communicated clearly to all team members.

The position requires 2+ years in a supportive capacity within engineering/architecture/construction, a STEM degree, and strong MS

Qualifications

• Minimum 2 years of experience in a supporting role within engineering/construction/architecture.
• Degree in a STEM field or equivalent experience.
• Strong time management and prioritization in a fast-paced environment.
• Superior verbal and written communication with attention to detail and urgency.
• Proficiency in MS Office Suite and Bluebeam; familiarity with Revit/SQL/Python/BI tools.
• Ability to work independently and be a proactive self-starter.

Responsibilities

• Start-Up/Initiation activities including contracts, RFPs, and work authorizations; maintain project directories and numbers.
• Maintain logs for IDs, scope, schedule, and responsible parties; prepare agendas/notes.
• Handle design documentation and construction administration tasks including contract/invoice management and RFI logs.
• Conduct site visits to review progress and document conditions.
• Coordinate with AHJs for permits, reviews, budget tracking.
• Close-out tasks including as-built documentation archiving and consolidation.
• Establish intake workflows; lead weekly project/ticket meetings; develop KPIs with feedback loops.

Skills

MS Office

Bluebeam

Communication

Time management

Project coordination

Team collaboration

Self-motivation

Adaptability

Education

Degree in STEM

Tools

Revit

SQL

Python

Power BI

Tableau

Job description

What To Expect

looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Our program schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team’s goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.

The team has open positions in Fremont, CA and Palo Alto, CA.

What You'll Do

• Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and maintenance of project directories, and opening project/sub-project numbers
• Maintenance of logs covering project IDs, scope, schedule, and responsible parties, along with meeting coordination and preparation of agendas/notes
• Design Documentation and Construction Administration tasks including contract/invoice management, design review documentation, RFI/Submittal logs, and weekly EPC team reports
• Site visits to review and document existing conditions or construction progress
• Coordination with AHJs including permit submissions, project reviews, fee processing, and tracking permit budgets and folders
• Project Close-Out tasks including as-built documentation archiving covering plans, equipment schedules, and single line consolidation
• Establish intake workflows, lead weekly project/ticket meetings, gather data from Design Managers/CMs to populate Gantt charts, and develop KPIs with feedback loops into project delivery

What You'll Bring

• Minimum 2 years of experience in a supportive capacity, preferably within an engineering, architecture, or construction firm
• Degree in a STEM field (Computer Science, Technology, Engineering, or Math) or equivalent experience
• Strong time management and prioritization skills with the ability to adapt in a fast-paced environment
• Superior verbal and written communication skills with sharp attention to detail and a strong sense of urgency
• Intermediate to advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam or equivalent
• Proficiency in Revit, SQL, Java, Python, Microsoft Power BI, and Tableau to contextualize team data for executive presentations
• Demonstrated ability to work independently with minimal guidance as a proactive, self-motivated self-starter

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.