Design Office Coordinator for AI Facility Projects

Nebius Group; City of Amsterdam (NY); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning

Flexibility and ownership

Collaborative and innovative culture

Opportunities to work on impactful AI

International environment

Job summary

Nebius is seeking a Design Office Coordinator to support its mechanical and electrical design teams in Amsterdam. You’ll help keep information organized, coordinate design activities and ensure the team has what it needs to move projects forward.

This junior role suits someone with admin experience or a recent graduate, eager to learn, with strong English, teamwork, and a willingness to handle multiple priorities.

Qualifications

• Approximately 2–3 years of experience in administration, project support or coordination.
• Strong organisational skills, attention to detail and follow-up on actions.
• Clear written and spoken English and a collaborative approach.
• Ability to manage several priorities and communicate when attention is needed.
• Interest in mechanical or electrical engineering and building services.

Responsibilities

• Coordinate design meetings, prepare agendas, capture decisions and follow up on actions.
• Maintain organised records of drawings, specifications, reports and other design documents with version control.
• Support design schedules and trackers to help meet deadlines.
• Coordinate document circulation for review and track comments to closure.
• Assist engineers with gathering project information and preparing presentations and reports.
• Maintain registers of technical queries and decisions, directing questions to engineers.

Skills

Organisational skills

Attention to detail

Clear written and spoken English

Prioritisation

Team collaboration

Communication

Education

Degree or diploma in mechanical/electrical engineering or related design discipline

Tools

CAD

Revit

Document management systems

Job description

Nebius is seeking a Design Office Coordinator to support its mechanical and electrical design teams in Amsterdam. You’ll help keep information organized, coordinate design activities and ensure the team has what it needs to move projects forward.

This junior role suits someone with admin experience or a recent graduate, eager to learn, with strong English, teamwork, and a willingness to handle multiple priorities.