Design Engineering Project Coordinator

Divcon; Irving (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Growth opportunities

Medical, Dental, and Vision

401K with Employer Match

Disability insurance

Flexible PTO

Field-based benefits

Job summary

Divcon in Irving, TX is seeking a Design Engineering Project Coordinator to provide administrative, operational, and project coordination support to the Design Engineering team working on Building Automation System projects.

This role helps ensure engineering deliverables are organized, documented, and completed efficiently by coordinating information, maintaining project records, supporting departmental processes, and facilitating communication between engineering and other business functions.

Qualifications

• Associate degree or equivalent work experience.
• 2+ years of administrative, project coordination, or department support experience within an engineering, construction, manufacturing, or technical organization.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience working with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience working with document management systems.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Demonstrated ability to work independently while supporting multiple engineers and projects.
• Strong problem-solving and follow-through skills.

Responsibilities

• Provide administrative support to the Design Engineering department and engineering leadership.
• Create, organize, and maintain engineering project folders, documentation, templates, and file structures.
• Ensure engineering documentation is complete, current, and properly archived throughout the project lifecycle.
• Assist with onboarding new engineering projects by establishing folders, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.
• Assist engineering teams with tracking project schedules, milestones, deliverables, and engineering workload.
• Monitor engineering deliverables including BOMs and RFIs.
• Notify engineers and project stakeholders of upcoming deadlines and outstanding action items.
• Coordinate engineering review meetings and document meeting minutes and action items.
• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Coordinate document distribution and ensure stakeholders receive updated engineering information.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.
• Support the implementation and continuous improvement of engineering processes, templates, and documentation standards.
• Assist in maintaining engineering procedures, checklists, and standard operating practices.Identify opportunities to improve workflow efficiency and document control.

Skills

Administrative support

Organization

Communication

MS Office proficiency

Project management software

Document management

Independent worker

Problem-solving

Education

Associate degree

Tools

Autodesk Construction Cloud (ACC)

Procore

Bluebeam

Autodesk Vault

ERP systems

Job description

The Design Engineering Project Coordinator provides administrative, operational, and project coordination support to the Design Engineering team responsible for Building Automation System (BAS) projects. This role helps ensure engineering deliverables are organized, documented, and completed efficiently by coordinating information, maintaining project records, supporting departmental processes, and facilitating communication between engineering and other business functions.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys bringing structure to fast-paced engineering environments.

Key Responsibilities:

• Provide administrative support to the Design Engineering department and engineering leadership.
• Create, organize, and maintain engineering project folders, documentation, templates, and file structures.
• Ensure engineering documentation is complete, current, and properly archived throughout the project lifecycle.
• Assist with onboarding new engineering projects by establishing folders, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.

Project Coordination

• Assist engineering teams with tracking project schedules, milestones, deliverables, and engineering workload.
• Monitor engineering deliverables including:
  • Bills of Material (BOMs)
  • Requests for Information (RFIs)
  • Notify engineers and project stakeholders of upcoming deadlines and outstanding action items.
  • Coordinate engineering review meetings and document meeting minutes and action items.

Cross-Functional Coordination

• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Coordinate document distribution and ensure stakeholders receive updated engineering information.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.

Process Improvement

• Support the implementation and continuous improvement of engineering processes, templates, and documentation standards.
• Assist in maintaining engineering procedures, checklists, and standard operating practices.Identify opportunities to improve workflow efficiency and document control.

Qualifications:

Required

• Associate degree or equivalent work experience.
• 2+ years of administrative, project coordination, or department support experience within an engineering, construction, manufacturing, or technical organization.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience working with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience working with document management systems.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Demonstrated ability to work independently while supporting multiple engineers and projects.
• Strong problem-solving and follow-through skills.

Preferred

• Experience supporting engineering, construction, or industrial projects.
• Familiarity with Building Automation Systems (BAS/BMS), electrical controls, HVAC controls, or mechanical/electrical engineering.
• Experience with Autodesk Construction Cloud (ACC), Procore, Bluebeam, Autodesk Vault, or similar document management platforms.
• Experience with ERP systems and Bills of Material.
• Experience supporting projects in mission critical, healthcare, industrial, pharmaceutical, or data center markets.

Physical Requirements:

• Sit and/or stand for extended periods (typically 6-8 hours per day) while performing computer-based tasks and facility support tasks.
• Use hands and fingers to operate standard office equipment, including computers, keyboards, mice, telephones, scanners and printers.
• Occasionally stand, walk, bend, stoop, or reach to access filing cabinets, retrieve documents, or attend meetings.
• Lift, carry, push, or pull light objects and materials weighing up to 20-25 pounds (e.g., boxes of files or office supplies).
• Have sufficient vision (with or without correction) to read computer screens, printed documents, and small print; and sufficient hearing to communicate effectively by phone and in person.
• Work in a typical indoor office environment with moderate noise levels from office equipment, conversations, and occasional interruptions.

Benefits & Total Rewards:

• Opportunities for Growth
  Hands-on trainingandcareeradvancementin an explodingdata-centerindustry.
• Medical, Dental, and Vision Insurance
  Wecover100% ofindividualmedicalpremiumsandhelp offset the cost of family coverage.
• 4 01Kwith Employer Match
  Eligible after 90 days, with company matching to help you invest in your future.
• Disability Coverage
  Bothshort- and long-term disability insuranceprovidedatnocostto our employees.
• FlexiblePTO
  Taketime off when you need it, noaccruing time necessary.
• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

Divcon does not accept unsolicited resumes from agencies. Agencies must have a signed agreement in place prior to submitting any candidate. Unsolicited resumes will be considered the property of Divcon, and no fees will be paid.

About Us:

Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.