Applications Engineering Project Coordinator

Divcon; Irving (TX); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Opportunities for Growth

Medical, Dental, and Vision Insurance

401K with Employer Match

Disability Coverage

Flexible PTO

Field-Based Employee Benefits

Job summary

Divcon is seeking an Applications Engineering Project Coordinator to provide administrative, operational, and project coordination support to the Engineering team responsible for Building Automation System (BAS) projects. You will help ensure deliverables are organized, documented, and completed efficiently by coordinating information and supporting departmental processes.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys bringing structure to fast-paced engineering

Qualifications

• 2+ years of administrative or project coordination experience in engineering/technical settings.
• Excellent organizational and detail-oriented work style.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience with document management systems.
• Ability to manage multiple assignments in a fast-paced environment.
• Ability to work independently while supporting multiple engineers and projects.
• Familiarity with Building Automation Systems (BAS/BMS) or electrical/HVAC controls is a plus.

Responsibilities

• Provide administrative support to the Applications Engineering department and engineering leadership.
• Create, organize, and maintain engineering project schedules and deadlines.
• Ensure engineering documentation is complete, current, and available to team members.
• Assist with onboarding new engineering projects by confirming dates, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.
• Assist engineering teams with tracking project schedules, milestones, deliverables, and workload.
• Notify engineers and project stakeholders of upcoming deadlines and action items.
• Coordinate engineering review meetings and document meeting minutes and action items.
• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Coordinate document distribution and ensure stakeholders receive updated engineering information.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.
• Support the implementation and continuous improvement of engineering processes and communications.
• Assist in maintaining engineering procedures, checklists, and standard operating practices.
• Identify opportunities to improve workflow efficiency and document control.

Skills

Organizational skills

Communication

Prioritization

Independence

Problem solving

Tools

Microsoft Office

SharePoint

Teams

Smartsheet

Monday.com

Microsoft Project

Job description

Applications Engineering Project Coordinator

About the role:

The Applications Engineering Project Coordinator provides administrative, operational, and project coordination support to the Engineering team responsible for Building Automation System (BAS) projects. This role helps ensure engineering deliverables are organized, documented, and completed efficiently by coordinating information, supporting departmental processes, and facilitating communication between engineering and other business functions.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys bringing structure to fast-paced engineering environments.

Key Responsibilities:

• Provide administrative support to the Applications Engineering department and engineering leadership.
• Create, organize, and maintain engineering project schedules and deadlines.
• Ensure engineering documentation is complete, current, and available to team members.
• Assist with onboarding new engineering projects by confirming dates, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.

Project Coordination

• Assist engineering teams with tracking project schedules, milestones, deliverables, and engineering workload.
• Notify engineers and project stakeholders of upcoming deadlines and outstanding action items.
• Coordinate engineering review meetings and document meeting minutes and action items.

Cross-Functional Coordination

• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Coordinate document distribution and ensure stakeholders receive updated engineering information.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.

Process Improvement

• Support the implementation and continuous improvement of engineering processes and communications.
• Assist in maintaining engineering procedures, checklists, and standard operating practices.
• Identify opportunities to improve workflow efficiency and document control.

Qualifications:

• 2+ years of administrative, project coordination, or department support experience within an engineering, construction, manufacturing, or technical organization.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience working with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience working with document management systems.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Demonstrated ability to work independently while supporting multiple engineers and projects.
• Strong problem-solving and follow-through skills.
• Experience supporting engineering, construction, or industrial projects.
• Familiarity with Building Automation Systems (BAS/BMS), electrical controls, HVAC controls, or mechanical/electrical engineering.
• Experience supporting projects in mission critical, healthcare, industrial, pharmaceutical, or data center markets.

Benefits & Total Rewards:

• Opportunities for Growth
  Hands-on trainingandcareeradvancementin an explodingdata-centerindustry.
• Medical, Dental, and Vision Insurance
  Wecover100% ofindividualmedicalpremiumsandhelp offset the cost of family coverage.
• 4 01Kwith Employer Match
  Eligible after 90 days, with company matching to help youinvest in your future.
• Disability Coverage
  Bothshort- and long-term disability insuranceprovidedatnocostto our employees.
• FlexiblePTO
  Taketime off when you need it, noaccruing time necessary.
• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

Divcon does not accept unsolicited resumes from agencies. Agencies musthave a signed agreement in place prior to submitting any candidate. Unsolicited resumes will be considered the property of Divcon, and no fees will be paid.

About Us:

Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.

The pay range for this role is:

70,000 - 85,000 USD per year (Dallas HQ)