Design Coordination Specialist

Gray AES; Lexington (KY); In loco; USD 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

Gray AES in Lexington, KY is seeking a Design Coordinator to support our office operations and project teams. The role focuses on document control, drawing preparation, and cross-disciplinary coordination with architects, engineers, and consultants.

You will manage reviews in Bluebeam, administer project setup in Forma, and monitor milestones to ensure timely deliverables while maintaining accurate records. Strong communication and organizational skills are essential.

Competenze

• Associate’s degree or at least five years of relevant experience.
• Experience in a professional services firm or similar environment preferred.
• Proficiency with Microsoft Office tools for business communication, presentations, and collaboration.
• Knowledge of industry-specific software such as Bluebeam, FormaBIM360, Egnyte, and/or Procore is a plus.
• Strong verbal and written communication skills and the ability to coordinate effectively with professionals across teams.
• Strong organizational skills, attention to detail, and the ability to manage competing deadlines while maintaining accurate project records.

Mansioni

• Utilize Bluebeam Xtreme to manage review sessions, update drawing sets, create hyperlinks and bookmarks, maintain sheet names, and prepare forms.
• Coordinate drawing preparation and routing for review and sealing by the Architect of Record (AOR) and Engineer of Record (EOR) Attend project meetings.
• Coordinate Consultant Registration Information for Cover Sheets.
• Assist with internal project document reviews at defined review stages.
• Track review comments and outstanding action items, coordinate follow-up with responsible team members, and flag unresolved items before document release.
• Coordinate the tracking, distribution, and filing of Design Supplemental Instructions (DSIs), as directed by project leadership.
• Support quality assurance/quality control (QA/QC) reviews.
• Coordinate review sessions, document readiness, and reviewer follow-up in support of established QA/QC processes, including setting up Bluebeam Studio Sessions to facilitate document review and collaboration.
• Manage Project Setup and Administration in Forma.
• Serve as a key resource for project setup in Forma, including adding and managing team members, configuring consultant toolbox, establishing permissions and coordinating document sharing.
• Monitor Project Schedule and Key Milestones.
• Maintain awareness of project schedules, critical deadlines, and key milestones to ensure timely completion of deliverables and proactively communicate important dates to the project team.
• Coordinate document control for each project, utilizing Forma and Egnyte to manage Document Releases and Current Drawings.
• Maintain consistent document naming, revision tracking, and file organization so project teams can readily access current drawings and documents.
• Onboard Consultants.
• Support the onboarding of consultants by introducing them to Gray AES processes, procedures, tools and project expectations to help ensure a smooth effective integration into the project team.
• Set up and coordinate consultants' model and document sharing on Forma.
• Identify and communicate missing information, document discrepancies, access issues, and potential delays to the appropriate project lead.
• Coordinate document activities across multiple projects, aligning priorities with project deadlines and direction from project leadership.
• Other duties may be assigned.

Conoscenze

Verbal and written communication

Organizational skills

Attention to detail

Deadline management

Formazione

Associate’s degree

Strumenti

Bluebeam

FormaBIM360

Egnyte

Procore

Descrizione del lavoro

Gray AES in Lexington, KY is seeking a Design Coordinator to support our office operations and project teams. The role focuses on document control, drawing preparation, and cross-disciplinary coordination with architects, engineers, and consultants.

You will manage reviews in Bluebeam, administer project setup in Forma, and monitor milestones to ensure timely deliverables while maintaining accurate records. Strong communication and organizational skills are essential.