Design Coordination Pro – Architecture & Engineering

Gray Architects & Engineers, LLC; Lexington (KY); In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Gray AES in Lexington, KY is seeking a Design Coordinator to support architectural and engineering project teams in managing design documents and coordinating with architects and engineers to ensure compliance with project standards.

The role emphasizes document control, tool proficiency with Bluebeam and Forma, and strong communication to keep schedules on track while maintaining accurate records. This position is office-based in Lexington and requires collaboration across disciplines.

Competenze

• Associate degree or at least five years of relevant experience.
• Experience in a professional services firm or similar environment preferred.
• Proficiency with Microsoft Office tools for business communication, presentations, and collaboration.
• Knowledge of industry-specific software such as Bluebeam, FormaBIM360, Egnyte, and/or Procore is a plus.
• Strong verbal and written communication skills and the ability to coordinate effectively with professionals across teams.
• Strong organizational skills, attention to detail, and the ability to manage competing deadlines while maintaining accurate project records.

Mansioni

• Utilize Bluebeam Xtreme to manage review sessions, update drawing sets, create hyperlinks and bookmarks, maintain sheet names, and prepare forms.
• Coordinate drawing preparation and routing for review and sealing by the Architect of Record (AOR) and Engineer of Record (EOR).
• Coordinate Consultant Registration Information for Cover Sheets.
• Assist with internal project document reviews at defined review stages.
• Track review comments and outstanding action items, coordinate follow-up with responsible team members, and flag unresolved items before document release.
• Coordinate the tracking, distribution, and filing of Design Supplemental Instructions (DSIs).
• Support QA/QC reviews and QA/QC sessions.
• Manage Project Setup and Administration in Forma.
• Serve as a key resource for project setup in Forma, including adding and managing team members, configuring consultant toolbox, establishing permissions and coordinating document sharing.
• Monitor Project Schedule and Key Milestones.
• Maintain awareness of project schedules, critical deadlines, and key milestones to ensure timely completion of deliverables and proactively communicate important dates to the project team.
• Coordinate document control for each project, utilizing Forma and Egnyte to manage Document Releases and Current Drawings.
• Maintain consistent document naming, revision tracking, and file organization so project teams can readily access current drawings and documents.
• Onboard Consultants and coordinate model/document sharing on Forma.
• Identify and communicate missing information, document discrepancies, access issues, and potential delays to the appropriate project lead.
• Coordinate document activities across multiple projects, aligning priorities with project deadlines and direction from project leadership.
• Other duties may be assigned.

Conoscenze

Verbal and written communication

Organization and detail oriented

Team coordination

Formazione

Associate degree

Strumenti

Bluebeam

FormaBIM360

Egnyte

Procore

Descrizione del lavoro

Gray AES in Lexington, KY is seeking a Design Coordinator to support architectural and engineering project teams in managing design documents and coordinating with architects and engineers to ensure compliance with project standards.

The role emphasizes document control, tool proficiency with Bluebeam and Forma, and strong communication to keep schedules on track while maintaining accurate records. This position is office-based in Lexington and requires collaboration across disciplines.